Agenda Item
iii. Contract Award ~ ITB 24-446 ~ Darling Ingredients, Inc. ~ Grease Trap and Septic Tank Pumping Services (Not to exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB 24-446 to Darling Ingredients, Inc. for Grease Trap and Septic Tank Pumping Services not to exceed $1,000,000.
Why: Approval of the contract award to Darling Ingredients, Inc. will provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations.
Details: The approval of this contract will allow the Facilities Department to provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations. Grease traps are designed to intercept fats, oils, and grease (FOG) from wastewater before it enters the sewer system, preventing blockages, odors, and potential health hazards.
Regular septic tank pumping is crucial for maintaining a healthy and functional septic system, preventing costly repairs and environmental damage. It removes accumulated sludge and solid waste, preventing backups, clogs, and system failures. This also helps protect the environment by reducing the risk of groundwater contamination.
An Invitation to Bid was posted to IonWave on June 6, 2024. On July 26, 2024, bids were received and reviewed from four (4) firms and three (3) deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the three (3) responsive bids received. Darling Ingredients, Inc., was determined to be the lowest responsive bidder, meeting the requirements and criteria set forth in the ITB document. Darling Ingredients, Inc. will be responsible for providing grease trap and septic tank pumping services as set forth in the proposal documents.
Darling Ingredients, Inc., is located at 5076 Nifda Dr SE, Atlanta, GA 30339
Financial impact: The total contract amount for these services in the amount not to exceed $1,000,000 will be allocated from the General Fund Budget, Deferred Maintenance, (100.2600.543000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
July 24, 2024
RE: Sourcing Efforts Letter – ITB 24-446 Grease Trap and Septic Tank Pumping Services
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for – ITB 24-446 Grease Trap and Septic Tank Pumping
Services.
The Purchasing Department’s efforts include:
1) ITB 24-446 was posted to IonWave on June 6, 2024.
2) ITB 24-446 was advertised in the Champion Newspaper on June 6, 2024, and June 13, 2024.
3) Electronic notification sent to 30 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 367 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 252 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Four (4) bids were reviewed and three (3) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
c: Mr. Erick Hofstetter
Mr. Bobby Moncrief
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org