Agenda Item
iii. Contract Award ~ ITB 24-446 ~ Darling Ingredients, Inc. ~ Grease Trap and Septic Tank Pumping Services (Not to exceed $1,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB 24-446 to Darling Ingredients, Inc. for Grease Trap and Septic Tank Pumping Services not to exceed $1,000,000.
Why: Approval of the contract award to Darling Ingredients, Inc. will provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations.
Details: The approval of this contract will allow the Facilities Department to provide pumping and cleaning services of grease traps and septic tanks throughout the DeKalb County School District (“DCSD”). Regular cleaning of grease traps is crucial for maintaining a healthy and efficient drainage system, preventing potential problems, and adhering to local regulations. Grease traps are designed to intercept fats, oils, and grease (FOG) from wastewater before it enters the sewer system, preventing blockages, odors, and potential health hazards.
Regular septic tank pumping is crucial for maintaining a healthy and functional septic system, preventing costly repairs and environmental damage. It removes accumulated sludge and solid waste, preventing backups, clogs, and system failures. This also helps protect the environment by reducing the risk of groundwater contamination.
An Invitation to Bid was posted to IonWave on June 6, 2024. On July 26, 2024, bids were received and reviewed from four (4) firms and three (3) deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the three (3) responsive bids received. Darling Ingredients, Inc., was determined to be the lowest responsive bidder, meeting the requirements and criteria set forth in the ITB document. Darling Ingredients, Inc. will be responsible for providing grease trap and septic tank pumping services as set forth in the proposal documents.
Darling Ingredients, Inc., is located at 5076 Nifda Dr SE, Atlanta, GA 30339
Financial impact: The total contract amount for these services in the amount not to exceed $1,000,000 will be allocated from the General Fund Budget, Deferred Maintenance, (100.2600.543000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-0168
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
July 24, 2024
RE: Award Recommendation Letter ITB 24-446, Grease Trap and Septic Tank Pumping Services
Greetings,
ITB 24-446, Grease Trap and Septic Tank Pumping Services was formally processed through the
Purchasing Department at your request. Response(s) to the solicitation were received in the Purchasing
Department on July 26, 2024.
Four (4) bids were reviewed and three (3) deemed responsive to the requirements of the solicitation.
Please find attached the responsive bids and the Abstract Sheet, which is the record of the public
opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email to weyman_f_christopher@dekalbschoolsga.org.
__Darling Ingredients, Inc._______
Recommended Award Vendor #1
____July 14, 2025_______________
Anticipated BOE Presentation Date
_______________________________
Recommended Award Vendor #2
________________________________
Your Signature / Today’s Date
_______________________________
Recommended Award Vendor #3
_______________________________
Recommended Award Vendor #4
_______________________________
Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0120 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
Attachment – Bids
c: Mr. Erick Hofstetter
Mr. Bobby Moncrief
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org