Agenda Item
ii. Contract ~ ITB 24-458 ~ Asphalt Paving ~ DAF Concrete, Inc. ~ GC Services for Napolean B. Cobb (Avondale) Stadium Bus Parking Project (Not to exceed $184,450)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve DAF Concrete, Inc. as vendor for General Contractor Services for the Napolean B. Cobb Stadium Asphalt Paving- Bus Parking project for a not to exceed amount of $184,450 to install asphalt for bus parking at the eastern property line.
Why: Approval of the asphalt paving project at Napolean B. Cobb Stadium will provide a safe, inexpensive, yet durable surface that enhances safety and improves the appearance of the current bus parking areas. DAF Concrete is an approved vendor under ITB 24-458 Asphalt Paving, Striping, and Overlay for GC Services.
Details: The current bus parking area is composed of crush and run surfacing. Also referred to as Crusher Run or GAB, it is a type of gravel composed of a crushed stone and stone dust mix that creates a tightly packed surface. It is commonly used for driveways, patios, walkways or as a foundation for other materials such as pavers or other surfacing materials. The surfacing was installed in August 2024 prior to the start of the 2024 Fall football season. Due to erosion, the surface is beginning to deteriorate. To provide a more stable surface, staff are requesting the installation of a 3” thick asphalt surface for bus parking.
On January 13, 2025, the Board approved contract renewal #1 of 4 for ITB 24-458 for Asphalt Paving, Striping, and Overlay to DAF Concrete, Inc. and Shepco Paving, Inc. in the amount not to exceed $2,500,000. as the most responsive and responsible vendor to provide Asphalt Paving, Striping, and Overlay Services.
DAF Concrete, Inc. is located at 9061 Turner Road, Jonesboro, Ga 30236
Shepco Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The total project amount for these services is a not- to- exceed amount of $184,450 and will be allocated from the General Fund Budget, Deferred Maintenance.
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director, Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Asphalt Paving, Striping, and Overlay Services
DAF Concrete, Inc. – Napolean B. Cobb Stadium
Scope:
Approval of DAF Concrete, Inc. as vendor for General Contractor Services
providing asphalt paving services to Napoleon B. Cobb Stadium Bus Parking under
contract ITB 24-548 Asphalt Paving, Striping and Overlay Services as specified in
the bid documents and Owner’s Criteria and Narrative Scope of Work.
Contract/Renewal Term:
The DeKalb County Board of Education (“the Board”) approved the renewal of ITB
24-548 to DAF Concrete, Inc. and ShepCo Paving for Contract Year 2, Renewal #1
(1 of 4) – February 1, 2025, through January 31, 2026, Not to Exceed $2,500,000.
This request for the approval to use DAF Concrete, Inc. (pursuant to ITB 24-548)
for the Napoleon B. Cobb Stadium Bus Parking project is not to exceed
$184,450.
Pursuant to Board Policy, this request is being presented for approval as it exceeds
the $100,000 threshold.
Per Board Policy III. Competitive Selection
D). Exceptions to Competitive Selection:
h. The purchase is a continuation of an existing purchase agreement,
bid, request for proposal, time and material contract, rental, lease, or
purchase order duly authorized by the Board or its agent.
Solicitation Process:
ITB 24-548 was competitively solicited through the Procurement Department on
May 10, 2023. Based on the review and evaluation of the bids received DAF
Concrete, Inc and ShepCo Paving Inc. received the award.
Award Process:
On February 12, 2024, the DeKalb County Board of Education approved the award of
ITB 24-548 Asphalt Paving, Striping and Overlay Services to DAF Concrete, Inc. and
ShepCo Paving as the lowest responsive, responsible bidders in accordance with the
Invitation to Bid documents.
On January 13, 2025, the Board approved the contract renewal #1 of 4 for ITB 24-
458 for Asphalt Paving, Striping, and Overlay to DAF Concrete, Inc. and ShepCo
Paving, Inc. in the amount not to exceed $2,500,000