Agenda Item
i. Contract ~ Renewal and Contract Spend Limit Increase ~ Contract # 222886 ~ OMNIA Cooperative/CINTAS Corporation ~ Uniform Rental ~ Renewal # 2 of 3 and Spend Limit Increase (Not to Exceed $425,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve:
The use of the CINTAS Uniform Agreement through the Omnia Cooperative Agreement Contract No. 222886 for the rental of uniforms for Maintenance, Fleet, and AIC custodial staff for an additional one (1) year term effective August 15, 2025, through August 14, 2026, not to exceed amount of $400,000.
This is the second of three (#2 of 3), contract renewals for Contract #222886.
An increase in the spend limit of Contract No. 222886 for the current renewal (#1), expiring August 14, 2025, in the not- to- exceed amount of $25,000.
Why: This request for contract renewal to Cintas Corporation for the rental of uniforms for Maintenance, Fleet and AIC custodial staff, supports the goal of professionalism in appearance and aims to promote a positive image of custodial personnel.
Additional funding is also requested for the current renewal (#1), to continue addressing the critical uniform needs of Maintenance, Fleet, and AIC custodial staff.
Details: DeKalb County School District Facilities and Maintenance Operations implemented staff uniforms in July 2013 with CINTAS Corporation using their uniform agreement established through U.S. Communities.
Contract No. 222886 is through the City of Tucson solicitation cooperative agreement with OMNIA Corporation; from this solicitation CINTAS Corporation No. 2 was an awardee. The Board approved the use of this cooperative agreement through the DCSD Supplemental Agreement with Cintas Corporation No. 2 to provide uniforms for Maintenance, Fleet, and AIC custodial staff dated March 13, 2023.
This is the second of three (#2 of 3), one (1) year renewal options.
Cintas Corporation No. 2 is located at 23345 N. 23rd Ave., Ste 170, Phoenix, AZ 85027
Financial impact: The financial impact of these services is a not to exceed amount of $400,000 through August 2026 for the contract renewal and $25,000 for the contract spend limit increase and will be allocated from the General Fund Budget. Supplies: (100.2600.561000.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: August 15, 2025
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
OMNIA Cooperative Contract / CINTAS Corporation No. 2
Uniform Rental Services
Contract Renewal and Spend Limit Increase
Scope: Contract Renewal and Spend Limit Increase - OMNIA Cooperative Contract
/CINTAS Corporation No. 2 -Rental of Uniforms, Floor Mats, Mops, Towels, and
Related Services -Contract No. 222886 – Limit Increase to provide gap funding for
the current renewal (#1).
Contract/Renewal Term:
The DeKalb Board of Education (“the Board”) approved the award of the contract
between DCSD and CINTAS Corporation, for an initial one (1) year term with an
effective date of August 15, 2023, through August 14, 2024, for a Not to Exceed
amount of $400,000, with three (3), one (1) year renewal options subject to Board
approval on a year-to-year basis.
The renewals terms are as follows:
• Contract Year 2, Renewal 1 (#1 of 3) – August 15, 2024, through August 14,
2025, Not to Exceed $400,000.
o Approval is requested for a Spend Limit Increase not to exceed
$25,000.
• Contract Year 3, Renewal 2 (#2 of 4) - August 15, 2025, through August 14,
2026, Not to Exceed $400,000
o This current agenda item seeks the Board of Education approval
for the second of three (#2 of 3) one (1) year renewal options.
Solicitation and Award Process:
Request for Proposal (RFP) No. 222886 was issued on November 10, 2021, by the
City of Tucson as the Principal Procurement Agency partnered with OMNIA Partners.
CINTAS Corporation was an awardee of the solicitation. The Cooperative contract
between CINTAS and OMNIA is for an initial three (3) years with two (2) optional
one (1) year renewals.
This request is for approval of renewal (#2 of 3) and will renew August 15,
2025 – August 14, 2025 for one (1) year pursuant to the Supplemental
Agreement between DCSD and CINTAS Corporation No. 2. In the Not-to-Exceed
amount of $400,000.
The request for an increased contract spend limit Not-to- Exceed $25,000
will address the current funding gap for July 2025 through August 14, 2025.