Agenda Item
e. Approval of ID3 Group LLC to Provide Technological and Instructional Improvements at Fernbank Science Center Outlined in Subaward Agreement (Not to exceed $175,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Request: It is requested that the Board of Education approve ID3 Group LLC to provide services for hardware, software, resources, materials, equipment, fabrication, design, and installation at Fernbank Science Center as outlined in the subaward agreement with DeKalb County in an amount not to exceed $175,000.
Why: Research demonstrates that informal science learning experiences in the formal environment can support improving student outcomes by enhancing student interest and engagement while providing exposure to scientific content knowledge. In addition, students exposed to informal science learning environments experience increased cognitive learning via a path of excitement, interest, and motivation. Fernbank Science Center aims to support and enhance learning outcomes for students through the implementation of the following six strands of science learning in informal environments as identified by the National Research Council:
Strand 1: Sparking Excitement and Interest
Strand 2: Understanding Scientific Content and Knowledge
Strand 3: Engaging in Scientific Reasoning
Strand 4: Reflecting on Science
Strand 5: Engaging in Scientific Practices
Strand 6: Identifying as a Science Learner
These strands serve as guiding principles, outlining the goals, objectives, and intended outcomes for Fernbank Science Center's role in fostering scientific proficiency, inquiry, and discovery among students.
Details: ID3 Group LLC’s scope of work includes interactive panels, instructional software and hardware, scientific exhibits, technology, and educational content.
Interactive Instructional Panels: These panels can provide hands-on learning experiences for students, allowing them to interact with scientific concepts in a tangible way. They promote engagement, curiosity, and inquiry by allowing students to explore and experiment.
Instructional Software and Hardware: The instructional software and hardware offer immersive experiences that stimulate curiosity and enhance interest in STEAM - science, technology, engineering, arts, and mathematics. Students can explore in a visually captivating manner, fostering a sense of wonder and excitement.
Instructional Science/STEAM Exhibits and Content: The exhibits provide opportunities for students to engage with real-world phenomena and principles. These exhibits can deepen understanding and encourage inquiry-based learning as students explore and investigate science, technology, engineering, arts, and mathematics.
Instructional Technology/Educational Content Development Services: These services support the creation of engaging and relevant educational content tailored to the needs of students and teachers. By providing access to high-quality and rigorous instructional materials and professional development opportunities, these resources and technology updates will help enhance teacher and student knowledge while providing access to tangible and visible resources to support continuous learning.
Financial impact: The total contract amount will not exceed $175,000.
Charge Code: 484.0000.445350.05318.6600.9990.6010.035.2025.
Vendor: ID3 Group LLC
Amount
Purpose
Design Services
$8,500.00
Design of Pathway to Innovation Exhibit
Fabrication
$142,191.00
Fabrication of Pathway to Innovation Exhibit
Installation
$24,309.00
Installation of all fabricated elements
Project Total
175,000.00
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Mrs. Janetta Greenwood, Director, Fernbank Science Center, 678.874.7119
Effective: July 15, 2025 - June 30, 2026
Status: Approved by the Office of Legal Affairs
Fernbank Pathway 6_10_25b Page 1
Janetta Greenwood
Fernbank Science Center
Tuesday, June 10, 2025
Pathway to Innovation
Project Scope
QTY ITEM UNIT PRICE TOTAL
1 Design Services $ 8,500.00 $ 8,500.00
- Concept design for overall exhibit highlighting Pathway to Innovation
- Does not include content for signage or media
1 Fabrication $ 142,191.00 $ 142,191.00
- Fabrication of Pathway to Innovation
- Key elements: large lightbulb hero piece, STEM letters ~ 3' tall, graduated
cylinders ~ 5' tall
1 Installation $ 24,309.00 $ 24,309.00
- Installation of all fabricated elements
FABRICATION SUB TOTAL: $ 175,000.00
Sales Tax $ -
PROJECT TOTAL $ 175,000.00
Exclusions, Unless otherwise noted above:
- Graphics, to include prints, transparencies, vinyl, dimensional or fabric applications unless otherwise noted above.
- Audio Visual Equipment / Content Programming, trial fit of A-V equipment unless noted otherwise
- On-site services: to include: Installation and dismantle labor or supervision; material handling, utilities, rigging, or any other service provided
by on site contractors
- Freight and transportation
- Storage charges as may apply.
- Any other items not specifically referred to in the above quotation
Project Schedule / Lead Time Requirements
www.id3group.com
3655 Atlanta Industrial Dr. NW
Suite 100
Atlanta, GA 30331
Ph: 770-670-7700 Fx: 770-670-7701
Fernbank Pathway 6_10_25b Page 2
- Project Schedule: This price quotation is based on the following schedule; any changes to this schedule may result in price revisions, including
rush charges:
Signed Agreement and Deposit Required NLT: Thursday, July 31, 2025
Graphic files required NLT N/A
Project Preview Date: TBD
Project Ship Date: Wednesday, October 15, 2025
- Lead Time: We require a minimum 4 - 6 week lead time for completion from receipt of signed agreement, deposit and all required
production information.
Terms and Conditions
- Contract Validity: This agreement is valid until 12:00 noon, on: Thursday, July 31, 2025
after which prices are subject to change.
- Payment Terms: Our terms require 50% down payment along with a signed copy of our agreement to initiate project. Final payment will be due
upon completion and prior to shipping to initial destination. Any supplemental charges will be invoiced on approval, invoice due prior to shipping or
on receipt, whichever comes first.
- Prices quoted are FOB, ID3 GROUP, Atlanta, GA, and do not include shipping to client or initial destination.
- Applicable taxes are not included, unless otherwise indicated in this proposal.
- Clerical Errors are subject to correction.
Disclosures
- Pricing is based on our interpretation of information/renderings/drawings provided and/or available as of the date of this quotation. Subsequent
modifications, changes and/or additions and will be quoted as necessary.
- All sizes are approximate. All finishes are standard unless otherwise noted. Any structural, material or color changes that alter cost as reflected in
this agreement will be charged as extra.
- Client must provide properly formatted electronic files suitable for output to production media for all graphic applications.
- ID3 GROUP shall not be responsible for delays caused by material shortages, labor stoppages, strikes, acts or war, acts of God or any other
delay beyond the control of ID3 GROUP
- There is no overtime reflected in these prices. ID3 GROUP reserves the right to amend pricing and/or required lead time for production
depending on existing work load and required delivery date at time of contract approval.
- Overtime incurred to meet required delivery date as a result of delays in contract approval, receipt of required production information and/or
client supplied materials beyond the control of ID3 GROUP will be an additional charge.
- ID3 GROUP shall assume no liability for quality or workmanship of client provided materials, NOR for final fit and finish of any items not trial fit in
our shop.
- ID3 GROUP warrants that all materials are free from defects in workmanship and materials at time of departure from our facility. ID3 GROUP
shall assume no liability for damage incurred in transit to client facility or show site, nor for damage that may be incurred while in transit, during
handling at client facility or installation site.
- ID3 GROUP does not insure client-owned exhibit properties. It is the client's responsibility to insure properties at all times against damage, loss,
fire, flood, etc., whether in storage, in transit, or on-site.
Cancellation
- Should the client cancel, or delay completion of the project for any reason, regardless of nature or circumstance, client agrees to compensate ID3
GROUP, its agents and or concerns, for any and all costs incurred on clients behalf related to their exhibit properties and project up to and including
the date of such cancellation. This may include, but is not limited to shop labor and materials, warehouse material handling, graphic production,
detailing and project development, shipping and messenger services, travel expenses, and any other costs incurred on clients’ behalf.
Authorization
We authorize ID3 GROUP to proceed, based on the above proposal and pricing.
www.id3group.com
3655 Atlanta Industrial Dr. NW
Suite 100
Atlanta, GA 30331
Ph: 770-670-7700 Fx: 770-670-7701
Fernbank Pathway 6_10_25b Page 3
Approved Date
Printed Name & Title P.O. Number
Leah Webster 6/10/2025
Leah Webster Date
ID3 GROUP
www.id3group.com
3655 Atlanta Industrial Dr. NW
Suite 100
Atlanta, GA 30331
Ph: 770-670-7700 Fx: 770-670-7701