Agenda Item
c. Purchase of Apex Learning Courses from Edmentum (Not to exceed $538,052.07)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum & Instruction
Request: It is requested that the Board of Education approve the purchase of a districtwide license for Apex learning courses from Edmentum at a cost not to exceed $538,052.07.
Why: Virtual learning provides a platform that allows students equitable access to content, improving learning outcomes for all students. With access to core middle school and high school courses and Career, Technical, and Agricultural Education (CTAE) pathway courses at any time, any place, students can work at a pace that suits them.
Details: Edmentum provides content efficacy to address diverse student needs, promote on-time graduation, and prepare each student for college and work. The digital content can be used to enhance online learning for students through synchronous and asynchronous instruction. This content:
Creates equitable opportunities for students to access quality digital content.
Supports the school district's Board-approved curriculum.
Provides the ability to personalize learning for learners.
Provides a complete course of study that offers active learning, standards coverage, and depth of instruction.
Provides progress monitoring.
Provides integrated formative and summative assessments.
Pursuant to Board Policy DJE (III.D.3.g.2), the purchase of Edmentum’s Apex learning courses does not require a competitive bid because it meets the policy definition of supplemental resources needed for instruction. In addition, Edmentum’s Apex learning courses were evaluated and selected by qualified professional personnel based on sound pedagogical judgment and in the school district’s best interest.
Financial impact: The Financial impact is $538,052.07 to purchase a districtwide license.
General Funds: 100.1000.561200.00011.6020.1041.6013.035.0000
Edmentum Cost Summary
Year
Cost
2021-2022
$472,500.00
2022-2023
$403,296.00 *
2023-2024
$557,270.26
2024-2025
$590, 179.44
2025-2026
$538, 052.07
*Note: High school content was purchased, and middle school content was added mid-year.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum & Instruction, 678.676.0137
Ms. Keatra Wright, Director of FLEX Academy, Division of Curriculum & Instruction, 678.676.4141
Effective: July 15, 2025 - June 30, 2026
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: _________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic:
________________________________________________________________
Purchase of Apex Learning Courses from Edmentum (in an amount not to exceed $538,052.07)
(e.g., contract review, policy matter, etc.)
6/6/25
Date of request: ___________ 6/11/25 (Allow 3 to 5 business days)
Due Date: ___________
Edmentum's digital content enhances online learning for students through synchronous
Background information/Detail: __________________________________________________________
and asynchronous instruction. Virtual learning provides a platform that allows students equitable access to content.
_____________________________________________________________________________________
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
Pursuant to Board Policy DJE (III.D.3.g.2), the purchase of Edmentum’s Apex learning courses does not require a competitive bid because
adhered to: ____________________________________________________________________________
it meets the policy definition of supplemental resources needed for instruction. Apex learning courses were evaluated and selected by qualified personnel.
______________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Edmentum Vendor Evaluation & Renewal Quote
Description of supporting documentation, if any ____________________________________________
REQUIRED AUTHORIZATION
Rose Prejean-Harris, Asst. Superintendent 6-12 Curriculum and Instruction
Requested by: _____________________________________________________________________
Rose_Prejean-Harris@dekalbschoolsga.org
Email: __________________________ 678-676-0137
Telephone: ____________________________________
FLEX Academy/Division of Curriculum and Instruction
Department: _______________________________________________________________________
Ms. Stacy Stepney, Chief Academic Officer
Cabinet Member authorizing the request: _______________________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel ____________________________________
Comments: __________________________________________________________________________
______________________________________________________________________________________