Agenda Item
b. Bid 25-519 Catalog Discount ~ Career, Technical, and Agricultural Materials, Equipment & Supplies Contract Award Approval (Not to exceed $2,000,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the award of Bid 25-519 Catalog Discount - Career Technical & Agricultural Materials, Equipment & Supplies to the following vendors: Amitrace Computer System, Carolina Biological Supply Company, Flinn Scientific Incorporated, Global Equipment Company, Incorporated, Learning Labs, Incorporated, LEGO Education Incorporated, NASCO Education LLC, Nisewonger Audio Visual Center, Incorporated, Paxton Patterson Incorporated, Sam Tell and Son Incorporated, and William J. Redmond and Son, Incorporated in an amount not to exceed $2,000,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year. The bid establishes a contract with the identified vendors to provide efficient service and quality products while reducing costs.
Details: Bid 25-519 will provide access to a broad spectrum of Career, Technical, and Agricultural Education (CTAE) materials, equipment, and supplies that may be purchased at discounted prices from multiple vendors. The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on Thursday, January 30, 2025, through the DCSD Purchasing Department. The solicitation was posted on the DCSD website. An electronic notification was sent to 53 vendors from the DCSD Vendor Bid List and 1257 vendors through the State of Georgia Procurement Registry. Responses to the solicitation were received on Tuesday, February 25, 2025, from 13 vendors. Eleven (11) vendors were deemed responsive to the solicitation requirements.
Financial impact: The total financial impact is an amount not to exceed $2,000,000.
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.530000.00011.7940.3011.8010.035.0000
100.1000.530000.42121.7940.3550.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
406.1000.530000.38321.7940.3324.8010.035.2025
406.1000.561000.38321.7940.3324.8010.035.2025
406.1000.561100.38321.7940.3324.8010.035.2025
406.1000.561500.38321.7940.3324.8010.035.2025
406.1000.561600.38321.7940.3324.8010.035.2025
406.1000.573000.38321.7940.3324.8010.035.2025
406.2230.561000.38321.7940.3324.8010.035.2025
406.2300.530000.38321.7940.3324.8010.035.2025
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum & Instruction, 678.676.0137
Mrs. Doryiane Gunter, Director, Career, Technical, and Agricultural Education, Division of Curriculum & Instruction, 678.676.0451
Effective: July 15, 2025 - June 30, 2026
Status: Approved by Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: _________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic:
________________________________________________________________
Bid 25-519 Catalog Discount – Career, Technical, and Agricultural Materials, Equipment & Supplies Contract Award Approval (in an amount not to exceed $2,000,000)
(e.g., contract review, policy matter, etc.)
6/6/25
Date of request: ___________ 6/11/25 (Allow 3 to 5 business days)
Due Date: ___________
Bid 25-519 will provide access to a broad spectrum of CTAE materials, equipment, and supplies
Background information/Detail: __________________________________________________________
that can be purchased at discounted prices from multiple vendors. The bid will establish contracts with vendors to provide efficient service and quality products.
_____________________________________________________________________________________
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
A formal Invitation to Bid Catalog Discounts for CTAE was issued on Thursday, January 30, 2025, through the DCSD Purchasing Department.
adhered to: ____________________________________________________________________________
Responses to the solicitation were received on Tuesday, February 25, 2025, from 13 vendors. Eleven (11) vendors were deemed responsive to the solicitation requirements.
______________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Bid 25-519, Sourcing Efforts Memo, Evaluation, Certificates of Liability, & Recommendation Memo
Description of supporting documentation, if any ____________________________________________
REQUIRED AUTHORIZATION
Rose Prejean-Harris, Asst. Superintendent 6-12 Curriculum and Instruction
Requested by: _____________________________________________________________________
Rose_Prejean-Harris@dekalbschoolsga.org
Email: __________________________ 678-676-0137
Telephone: ____________________________________
CTAE Dept./Division of Curriculum and Instruction
Department: _______________________________________________________________________
Ms. Stacy Stepney, Chief Academic Officer
Cabinet Member authorizing the request: _______________________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel ____________________________________
Comments: __________________________________________________________________________
______________________________________________________________________________________