Agenda Item
b. Bid 25-519 Catalog Discount ~ Career, Technical, and Agricultural Materials, Equipment & Supplies Contract Award Approval (Not to exceed $2,000,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the award of Bid 25-519 Catalog Discount - Career Technical & Agricultural Materials, Equipment & Supplies to the following vendors: Amitrace Computer System, Carolina Biological Supply Company, Flinn Scientific Incorporated, Global Equipment Company, Incorporated, Learning Labs, Incorporated, LEGO Education Incorporated, NASCO Education LLC, Nisewonger Audio Visual Center, Incorporated, Paxton Patterson Incorporated, Sam Tell and Son Incorporated, and William J. Redmond and Son, Incorporated in an amount not to exceed $2,000,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year. The bid establishes a contract with the identified vendors to provide efficient service and quality products while reducing costs.
Details: Bid 25-519 will provide access to a broad spectrum of Career, Technical, and Agricultural Education (CTAE) materials, equipment, and supplies that may be purchased at discounted prices from multiple vendors. The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on Thursday, January 30, 2025, through the DCSD Purchasing Department. The solicitation was posted on the DCSD website. An electronic notification was sent to 53 vendors from the DCSD Vendor Bid List and 1257 vendors through the State of Georgia Procurement Registry. Responses to the solicitation were received on Tuesday, February 25, 2025, from 13 vendors. Eleven (11) vendors were deemed responsive to the solicitation requirements.
Financial impact: The total financial impact is an amount not to exceed $2,000,000.
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.530000.00011.7940.3011.8010.035.0000
100.1000.530000.42121.7940.3550.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
406.1000.530000.38321.7940.3324.8010.035.2025
406.1000.561000.38321.7940.3324.8010.035.2025
406.1000.561100.38321.7940.3324.8010.035.2025
406.1000.561500.38321.7940.3324.8010.035.2025
406.1000.561600.38321.7940.3324.8010.035.2025
406.1000.573000.38321.7940.3324.8010.035.2025
406.2230.561000.38321.7940.3324.8010.035.2025
406.2300.530000.38321.7940.3324.8010.035.2025
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum & Instruction, 678.676.0137
Mrs. Doryiane Gunter, Director, Career, Technical, and Agricultural Education, Division of Curriculum & Instruction, 678.676.0451
Effective: July 15, 2025 - June 30, 2026
Status: Approved by Office of Legal Affairs
ITB – 25-519 – CTAE Catalogue Discount Bid
Evaluation Summary Report
The purpose of this evaluation summary is to share vendors selected and rationale from the ITB-
25-519 Career Technical and Agricultural Education materials, equipment, and supplies at a
percentage discount off annually published digital catalog retail prices. Inside delivery is required
for all items shipped, and all equipment must be delivered, set in place, and/or successfully
demonstrated to DCSD personnel, if applicable.
Review Dates:
March 27, 2025
Review Team:
K-12 and CTAE instructional coordinators
Director of CTAE
Director of Educational Media and Instructional Resources
Evaluation Criteria:
• Discount provided by vendor
• CTAE equipment, materials, and supplies availability
• Delivery & setup
• Vendor reputation/reliability
Vendors Discount Levels Materials, Delivery Vendor
Equipment, and Setup Reputation/Reliability
& Supplies
Amitrace 4% Yes Yes Yes
Brenda Lee 50% No No Yes
Strickland Realty
Carolina Biological 10% Yes Yes Yes
Supply
Flinn Scientific 14% Yes Yes Yes
Global Scientific 10% Yes Yes Yes
Learning Labs 2% Yes Yes Yes
LEGO Education 3% Yes Yes Yes
NASCO Education 10% - 20% Yes Yes Yes
Discount varies
by product
Nisewonger Audio 5% - 20% Yes Yes Yes
Visual Center Discount varies
by product
Paxton and 7% Yes Yes Yes
Patterson, Inc.
Sam and Tell, Inc. 20% - 50% Yes Yes Yes
Discount varies
by product
Southern No
Educational
Systems
William J. 20% - 52% Yes Yes Yes
Redmond and
Sons, Inc.
Rationale and Recommendation
Based on the evaluation, all the above vendors except for Brenda Lee Strickland Realty and
Southern Educational Systems are recommended as the preferred vendors due to their competitive
discount, superior quality products, excellent delivery and setup capabilities, and strong
reputation.