Agenda Item
b. Bid 25-519 Catalog Discount ~ Career, Technical, and Agricultural Materials, Equipment & Supplies Contract Award Approval (Not to exceed $2,000,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the award of Bid 25-519 Catalog Discount - Career Technical & Agricultural Materials, Equipment & Supplies to the following vendors: Amitrace Computer System, Carolina Biological Supply Company, Flinn Scientific Incorporated, Global Equipment Company, Incorporated, Learning Labs, Incorporated, LEGO Education Incorporated, NASCO Education LLC, Nisewonger Audio Visual Center, Incorporated, Paxton Patterson Incorporated, Sam Tell and Son Incorporated, and William J. Redmond and Son, Incorporated in an amount not to exceed $2,000,000.
Why: Per Board Policy DJE, the Board of Education must approve the expenditure of any vendor that provides goods and/or services to the school district that may exceed $100,000 in purchases for the fiscal year. The bid establishes a contract with the identified vendors to provide efficient service and quality products while reducing costs.
Details: Bid 25-519 will provide access to a broad spectrum of Career, Technical, and Agricultural Education (CTAE) materials, equipment, and supplies that may be purchased at discounted prices from multiple vendors. The contract includes up to four, one-year extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
A formal Invitation to Bid Catalog Discounts - Career Technical & Agricultural Materials, Equipment & Supplies, was issued on Thursday, January 30, 2025, through the DCSD Purchasing Department. The solicitation was posted on the DCSD website. An electronic notification was sent to 53 vendors from the DCSD Vendor Bid List and 1257 vendors through the State of Georgia Procurement Registry. Responses to the solicitation were received on Tuesday, February 25, 2025, from 13 vendors. Eleven (11) vendors were deemed responsive to the solicitation requirements.
Financial impact: The total financial impact is an amount not to exceed $2,000,000.
Charge Codes:
100.1000.561000.00011.7940.3011.8010.035.0000
100.1000.561100.00011.7940.3011.8010.035.0000
100.1000.530000.00011.7940.3011.8010.035.0000
100.1000.530000.42121.7940.3550.8010.035.0000
100.1000.573000.00011.7940.3011.8010.035.0000
100.1000.561500.00011.7940.3011.8010.035.0000
100.1000.561600.00011.7940.3011.8010.035.0000
406.1000.530000.38321.7940.3324.8010.035.2025
406.1000.561000.38321.7940.3324.8010.035.2025
406.1000.561100.38321.7940.3324.8010.035.2025
406.1000.561500.38321.7940.3324.8010.035.2025
406.1000.561600.38321.7940.3324.8010.035.2025
406.1000.573000.38321.7940.3324.8010.035.2025
406.2230.561000.38321.7940.3324.8010.035.2025
406.2300.530000.38321.7940.3324.8010.035.2025
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum & Instruction, 678.676.0137
Mrs. Doryiane Gunter, Director, Career, Technical, and Agricultural Education, Division of Curriculum & Instruction, 678.676.0451
Effective: July 15, 2025 - June 30, 2026
Status: Approved by Office of Legal Affairs
March 5, 2025
RE: Sourcing Efforts Letter - ITB 25-519 CTAE Catalog Discount Bid
Ms. Stacy E Stepney,
Because the procurement process is constantly evolving and improving, the Purchasing Department has
developed a new customer service feature. The Purchasing Department is now providing a summary of
sourcing efforts to the internal client for ITB 25-519 CTAE Catalog Discount Bid.
The Purchasing Department’s efforts include the website on January 30, 2025.
1) ITB 25-519 was posted to IonWave on January 30, 2025.
2) ITB 25-519 was advertised in the Champion Newspaper on January 30, 2025, & February 6, 2025.
3) Electronic notification sent to 53 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 1257 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 767 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Thirteen (13) proposals were reviewed, and twelve (12) proposals deemed responsive to the
requirements of the solicitation.
Please feel free to reach out to me at 678-676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Executive Director, Vendor Services
CLS\smg
c: Ms. Doriyane Gunter
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org