4. DCSD Evaluation Summary

AID 1831398 · View on Simbli

Agenda Item

a. Adoption and Purchase of 95 Phonics Core Program from 95 Percent Group LLC (Not to exceed $3,000,000)

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the purchase of the 95 Phonics Core Program from 95 Percent Group to supplement existing English language arts instruction in an amount not to exceed $3,000,000. This standalone phonics program will support foundational reading skills development in kindergarten through fifth grade by strengthening direct instruction and practice of foundational skills aligned to structured literacy.
Why: The DeKalb County School District (DCSD) administers the Northwest Evaluation Association Measure of Academic Progress (MAP) three times per year. The 2025 spring MAP Fluency data results in the areas of phonics and word recognition are as follows:




Phonics and Word Recognition


Grade
Below Expectation
Approaching Expectation
Meets Expectation
Exceeds Expectation


Kindergarten
27%
16%
25%
32%


First
52%
46%
2%
0%


Second
96%
0%
4%
0%


Third
95%
0%
5%
0%




The District is seeking to adopt and purchase a phonics supplemental resource to support teaching and learning. The phonics supplemental resource will provide access to evidence-based resources, increase support of sound instructional practices, and engage students in explicit, systematic, cumulative, and diagnostic phonics instruction.

According to Board Policy IFA-Instructional Materials and Content, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. Board Policy IFA requires the presentation of recommendations for adoption to the Board of Education.
Details: Per the Georgia Early Literacy Act (House Bill 538), local school districts may purchase supplemental resources using the High-Quality Instructional Materials (HQIM) Rubric. The HQIM Rubric includes the following components that must be considered when selecting supplemental materials to ensure alignment to foundational reading skills and science of reading:

Research Alignment



Explicit, Systematic, Cumulative, and Diagnostic Instruction



Related Elements (alignment to Georgia’s ELA standards and assessments)



Phonological and Phonemic Awareness



Phonics and Word Study



Text Reading and Fluency



Vocabulary



Listening comprehension and Reading Comprehension

The selection of the 95 Phonics Core Program followed a rigorous two-round review process: 


Round 1 (March 24, 2025): Four vendors presented their phonics programs in person. A total of 27 participants attended, including classroom teachers, academic coaches, and central office coordinators, directors, assistant superintendents, and chiefs. Participants provided structured feedback and posed questions regarding instructional design, alignment with curriculum, and support for differentiated instruction of each resource. 



Round 2 (May 1, 2025): Vendors addressed specific questions that arose in Round 1.



In accordance with Board Policy DJE (III.D.3.g.1-2), qualified personnel evaluated the four vendors using the components of the HQIM Rubric and selected 95 Phonics Core Program based on sound pedagogical judgment and in the best interest of the school district.
Financial impact: The total contract amount will not exceed $3,000,000.




100-1000-553200-00011-7580-9990-8010-035-0000
Communication-Web Subscription


100-2210-561000-00011-7580-9990-8010-035-0000
Supplies


100-1000-564000-00011-7580-9990-8010-035-0000
Digital/Electronic Textbooks


100-1000-564100-00011-7580-9990-8010-035-0000
Textbooks - Printed


100-1000-564200-00011-7580-9990-8010-035-0000
Books (Other)


100-2220-530000-00011-7580-9990-8010-035-0000
Purchased Professional/Technical Services
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Penny Mosley, Assistant Superintendent K-5 Curriculum & Instruction, Division of Curriculum & Instruction, 678-676-0137
Dr. Lynn Angus Ramos, Director, Literacy, Division of Curriculum & Instruction, 678-676-0136
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Effective: July 15, 2025- June 30, 2026
Status: Approved by Office of Legal Affairs
                               PHONICS ADOPTION 2025 - SUMMARY OF REVIEWER FEEDBACK

95 Core

Overall, reviewers commented that the 95 Core Phonics program is comprehensive and thorough, but it may need additional resources and
customization to fully meet the diverse needs of students and teachers.

 Summary of Strengths:                            Summary of Weaknesses:                     Additional Comments:

     •   Well Organized: The program is             •   Customization Needs: May               •   Online Platform: The online platform
         structured and sequential, ensuring            require additional time or                 is separate and not embedded into the
         all students are exposed to essential          customization for students with            30-minute instruction.
         phonics concepts.                              special learning needs or those        •   Assessment Opportunities: Needs
     •   Research-Based: Aligned with the               advanced in phonics.                       more assessment opportunities
         Science of Reading, it offers explicit     •   Rigidity: The structured approach          (weekly).
         teaching of both phonics and                   may not suit every teacher’s style     •   Support for ELL Students: Questions
         spelling.                                      or flexibility in adapting to              about the impact on ELL students who
     •   Mastery Emphasis: Consistent                   students’ needs.                           do not speak English and the support
         review to ensure retention.                •   Handwriting: No cursive                    offered.
     •   Comprehensive: Includes                        handwriting component.                 •   Alignment with Standards: Concerns
         workbooks, scripted lessons,               •   Time Constraints:                          about the match with new standards
         diagnostic assessments, and online             Implementation may take over 30            and the third-grade rigor level need to
         practice.                                      minutes a day.                             be addressed.
     •   Multimodal Resources: Visual aids,         •   Materials Overload: The amount         •   Consumable Workbooks: Queries
         sound spelling cards, and decodable            of materials and data reporting            about whether student workbooks are
         passages in nonfiction and fiction.            can be overwhelming.                       consumable and supplied every year.
     •   Digital Component: Online                                                             •   Program Purchase: Full effectiveness
         resources for differentiation and                                                         requires purchasing all components of
         practice can be assigned.                                                                 the program.
Fundations

Overall, reviewers commented that Fundations is a thorough and vetted phonics resource that provides explicit, systematic instruction with
a strong emphasis on multi-sensory learning. However, it currently lacks comprehensive coverage for grades 4-5 and may require significant
teacher preparation and additional resources for full effectiveness.

 Summary of Strengths:                           Summary of Weaknesses:                           Additional Comments:

     •   Explicit, Systematic Instruction:           •   Limited Grade Coverage:                    •   Future Availability: Levels 4 and 5
         Aligned with the Science of Reading,            Currently only available for K-3,              will not be finished and available
         providing clear guidance for                    with levels 4 and 5 in development.            until the school year 2026-27.
         teachers.                                   •   Pace and Adaptability: May be              •   Potential Worth: Despite current
     •   Multi-Sensory Learning: Strong                  slow for advanced learners, and the            limitations, the program seems
         emphasis on multi-sensory                       online platform is not adaptive.               potentially worth the wait for
         approaches.                                 •   Material Overload: Lots of                     comprehensive coverage.
     •   Comprehensive Materials: Includes               materials and resources, which can         •   Teacher Prep: Could be a heavy lift
         student and teacher materials,                  be overwhelming for teachers.                  for teachers to implement due to the
         vocabulary and comprehension                •   Lack of Differentiation: Weak in               amount of prep required.
         strategies, cursive writing                     differentiated instruction, especially     •   Supplemental Resources: Questions
         introduced in 3rd grade, and                    for ELL students and advanced                  about whether additional resources
         decodable readers.                              phonics instruction for grades 4-5.            for grades 4 and 5 would need to be
     •   Assessment Tools: Universal                 •   Handwriting: No cursive                        purchased.
         screeners, foundational diagnostics,            handwriting component for grades           •   Alignment with Standards: Aligns
         and unit tests.                                 4-5.                                           with new Literacy standards and
     •   Professional Development: PD                •   Visual Resources: Decodable                    supports for ELLs.
         included opening and 7 times                    books and visual resources look            •   Professional Learning
         throughout the year, digital support            dated and have poor font choices.              Opportunities: Presented in many
         with videos.                                                                                   formats, but differentiation for ELL
     •    Digital Tools: Online resources to                                                             students and targeted support for
          monitor student progress.                                                                      Tiers 1, 2, and 3 is needed.




Heggerty

Overall, reviewers commented that Heggerty is a systematic, explicit structured literacy program that is easy to implement and strong in
phonemic awareness. However, it lacks comprehensive coverage for grades 4-5 and may require significant funding and additional resources
for full effectiveness.

 Summary of Strengths:                           Summary of Weaknesses:                          Additional Comments:

     •    Materials and Resources: Great             •   Limited Grade Coverage: Only                •   Support for ELL Students:
          materials and resources, including             available for K-3, with no program              Questions about the support for ELL
          hard copies provided in color.                 for grades 4-5.                                 students who do not speak English
     •    Phonemic Awareness: Strong focus           •   Subscription Costs: Subscriptions               and the success rate for these
          on phonemic awareness,                         need to be renewed yearly, which                students.
          foundational for phonics and                   can vary in price.                          •   Pairing with Other Programs:
          reading development.                       •   Alignment with Standards: Not                   Needs to be used alongside another
     •    Ease of Implementation: Lessons                very aligned with new standards and             program for a complete literacy
          are short, daily, and easy to                  may require additional purchases.               approach.
          implement with minimal preparation         •   Scope of Instruction: While strong          •   Yearly Fees: Concerns about yearly
          for teachers.                                  in phonemic awareness, it doesn’t               fees and the need for continuous
     •    Evidence-Based: The program is                 provide full phonics instruction,               resource renewal.
          evidence-based with a strong focus             spelling, or handwriting.                   •   Professional Development: In-
          on developing sound awareness.             •   Digital Practice: No student online             person training for all teachers is
     •    Digital Tools: Includes digital                practice platform, and some                     recommended.
          tutorials, decodable passages, and             components are only digital.
          access to multi-grade libraries.
     •   Scripted Lessons: Scripted lessons        •   Material Overload: Lots of                 •   Cursive Handwriting: No cursive
         with digital resources, remediation,          materials and resources, which can             handwriting component for grades
         and extension options.                        be overwhelming for teachers.                  3-5.
     •   Professional Development: PD                                                             •   Independent Practice: The
         available along with                                                                         myHeggerty website could benefit
         coaching/modeling and follow-ups.                                                            from having an independent
                                                                                                      student practice piece and online
                                                                                                      data collection.




UFLI

Overall, reviewers commented that UFLI is a cost-effective, evidence-based program that is easy to implement and great for K-2. However, it
lacks comprehensive coverage for grades 3-5 and may require significant teacher preparation and additional resources for full effectiveness.

 Summary of Strengths:                          Summary of Weaknesses:                        Additional Comments:

     •   Cost Effective: One manual for K-2,       •   Limited Grade Coverage: Only               •   Support for ELL Students:
         with many free online resources.              available for K-2, with no specific            Questions about explicit support for
     •   Low Prep: Minimal preparation                 manual or lessons for grades 3-5.              ELL students who do not speak
         required, with lesson slide decks         •   Alignment with Standards: Not                  English.
         and free YouTube videos.                      aligned with new standards and             •   Supplemental Resource: Best used
     •   Evidence-Based: Strong foundation             may require additional resources.              as a supplemental resource for Tier
         following the Science of Reading,         •   Material Overload: Teachers need               2/3 students rather than a
         emphasizing fluency in decoding               to print many resources, which can             comprehensive Tier 1 program.
         and encoding.                                 be time-consuming and intensive.           •   Professional Development: More
     •   Digital Resources: Includes digital       •   Lack of Comprehensive Coverage:                support needed for new teachers
         games, sound wall, heart words, and           Does not provide a full scope of               and upper grades teachers.
         virtual practice games.                       phonics instruction, comprehension,        •   Printing Resources: Having to print
                                                       or word study.                                 resources may become problematic,
•   Ease of Use: Simple and              •   Resource Consistency: Lack of              and the program may seem
    straightforward, easy for novice         consistent materials across the            outdated to some.
    teachers to follow.                      board, which may affect lesson         •   Independent Practice: No student
•   Customizable Resources: Educative        efficiency.                                reproducible or home practice
    implementation videos,                                                              materials provided.
                                         •   Teacher Preparation: Significant
    customizable resources, and weekly
    spelling assessments.                    prep time required, and additional
                                             resources like manipulatives need to
                                             be purchased.