Agenda Item
a. RFP 21-522R1 for Behavior Intervention Services Contract Extension (Year 4 of 4) ( Not to exceed $1,000,000)
Summary: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services, 678-676-1079
Request: It is requested that the Board of Education approve the contract extensions of RFP 21-522R1 with the following seven vendors: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Kadiant, and Southern Behavior Group, as the most responsive and responsible bidders to provide behavior intervention services for an amount not to exceed the $1,000,000.
Why: In the DCSD, we must support students with disabilities who exhibit significant behavioral challenges that often require interventions that exceed the training and capacity of school-based staff. Outside behavior vendors typically employ Board Certified Behavior Analysts (BCBAs), Registered Behavior Technicians (RBTs), and other specialists trained in evidence-based practices, such as Applied Behavior Analysis (ABA), trauma-informed care, and functional behavior assessments (FBAs). Students with disabilities (SWDs), such as those with autism and other behavioral needs, require a specifically designed program that incorporates current, effective, peer-reviewed, research-based practices and instructional modifications that are implemented through the Individualized Education Program (IEP) and which also may require oversight and direction from a Board-Certified Behavior Analyst (BCBA). A BCBA has a graduate level certification in behavior analysis, which is an approach to human behavior. There has been an increased demand for BCBAs in the field of education, as well as in DeKalb County School District (DCSD).
Details: The request for proposals for RFP 21-522R1 was issued October 27, 2020, with responses reviewed through January 2021. The approved DCSD RFP process was followed. During the 24-25 SY, seven (7) selected vendors were approved to provide services. For the 25-26 SY, four (4) vendors have completed and signed the acceptance letter. The four (4) selected vendors are as follows: Cobb Pediatrics (DBA Stepping Stones), Comprehensive Behavior Change, Kadiant, and Southern Behavior Group.
No single company has been able to provide a sufficient number of specialized behavioral support, including BCBAs to cover students’ needs. The initial contract was executed and included four (4) one (1) year contract extension options contingent upon DCSD’s offer to such extension, the successful offeror’s acceptance and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The contract amount from the general budget will be $500,000 (Charge code: 100.2100.530000.00011.7340.2021.8010.094.0000) and $500,000 from IDEA federal dollars (Charge code: 404.2100.530000.05021.7340.2824.8010.094.2026). The financial impact is contingent upon the number of students that require specialized support as well as the number of BCBAs provided by each contracted vendor. The current rate for these services is on average $150.00 per hour.
Contact: Dr. Norman Sauce, Chief of Student Services, Division of Student Services, 678-676-1079
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services, 678-676-1809
Effective: July 7, 2025 - July 6, 2026
Status: Approved by the Office of Legal Affairs
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CONTACT
PRODUCER NAME:
IMA, Inc. - Pasadena PHONE FAX
(A/C, No, Ext): (626) 799-7000 (A/C, No): (626) 441-3233
3475 E. Foothill Boulevard E-MAIL
Suite 100 ADDRESS:
Pasadena, CA 91107
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Nationwide Mutual Insurance Company 23787
INSURED INSURER B : AMCO Insurance Company 19100
Kadiant, LLC INSURER C : Berkshire Hathaway Homestate Insurance Company 20044
850 Towbin Avenue INSURER D :
Lakewood, NJ 08701
INSURER E :
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INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000,000
CLAIMS-MADE X OCCUR
X X 3130345280 3/1/2025 3/1/2026 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
100,000
MED EXP (Any one person) $
5,000
PERSONAL & ADV INJURY $
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
3,000,000
POLICY PRO-
JECT X LOC PRODUCTS - COMP/OP AGG $
3,000,000
OTHER: $
A AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
1,000,000
X ANY AUTO 3130345280 3/1/2025 3/1/2026 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
PROPERTY DAMAGE
X HIRED
AUTOS ONLY X NON-OWNED
AUTOS ONLY (Per accident) $
Comp/Coll $
1,000
B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
5,000,000
EXCESS LIAB CLAIMS-MADE ACPCU013120345280 3/1/2025 3/1/2026 AGGREGATE $
5,000,000
DED X RETENTION $ 10,000 Prod/Comp Ops $
5,000,000
C WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
Y/N ATWC658681 3/1/2025 3/1/2026 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
1,000,000
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
A Professional Liab 3130345280 3/1/2025 3/1/2026 Occ/Agg 3,000,000
A Sexual Abuse 3130345280 3/1/2025 3/1/2026 Ea Act/Agg 3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Coverage (continued)
Professional Liability (Nationwide) - Claims-Made Form/Retro Date: 3/1/25
Sexual Abuse & Molestation (Nationwide) - Claims-Made Form/Retro Date: 3/1/25
Excess Liability - Claims-Made Form
Limits: $5M Ea Incident/Agg
Retention: $0
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AGENCY NAMED INSURED
Kadiant, LLC
IMA, Inc. - Pasadena 850 Towbin Avenue
POLICY NUMBER Lakewood, NJ 08701
SEE PAGE 1
CARRIER NAIC CODE
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FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance
Description of Operations/Locations/Vehicles:
Retro Date: 3/1/25
Carrier: Lexington Insurance Co.
Policy No.: 6799443
Effective Date: 3/1/25 - 3/1/26
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