Executive Session, Work Session, Community Input Session & Business Meeting

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172 documents

a. Proclamation: Youth Art and Music Appreciation Month 2025 (1 doc)
b. Recognition: Avondale Elementary School Music Club Chorale (1 doc)
c. Recognition: Georgia All-State Ensembles for Band, Choir, and Orchestra (1 doc)
e. Proclamation: National School Social Work Appreciation Week: March 2-8, 2025 (1 doc)
f. Recognition: DeKalb County School District Positive Behavioral Interventions and Support Schools (1 doc)
g. Recognition: K-12 National, State, and/or County Art Contest Winners (1 doc)
h. Recognition: Alliance Theater Program Partnerships at Miller Grove Middle School, Lithonia High School, and Miller Grove High School (1 doc)
i. Proclamation: School Board Appreciation Week ~ March 10 - March 14, 2025 (2 docs)
j. Recognition ERP Team Recognition ~ Updated 3.7.2025 (1 doc)
a. Strategic Plan Update ~ Updated 3.10.2025 (1 doc)
b. DCSD Adult Education and ESL Program Presentation (1 doc)
c. ESOL Program Evaluation and Master Planning Project ~ Phase 1 Results and Next Steps ~ Updated 3.10.2025 (1 doc)
a. Department of Exceptional Education ~ Departmental Presentation (1 doc)
a. Legislative Update ~ Updated 3.7.2025 (1 doc)
a. Approval of Minutes ~ Updated 3.10.2025 (4 docs)
i. Easement Request ~ DeKalb County Department of Watershed Management ~ Sewer Line at Bethune Middle School, 1911 South Hairston Road, Decatur, GA 30035 ~ Updated 3.3.2025 (4 docs)
ii. Contract Renewal ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract # 02-123 ~ Carrier ~ HVAC Equipment, Controls, and Service Solutions ~ Renewal # 1 (Not to exceed $1,000,000) ~ Updated 3.3.2025 (8 docs)
iii. Sole Source Vendor ~ Control Concepts, Inc. ~ HVAC Instrumentation Installation and Controls (Not to exceed $300,000) ~ Updated 3.3.2025 (4 docs)
iv. (Piggyback) Contract ~ RFP 2302KM HVAC Air Filter Replacement Services ~ Gwinnett County Public School System RFP ~ Filter Pro USA (Not to exceed $2,500,000) ~ Updated 3.3.2025 (4 docs)
v. Contract ~ Cooperative Agreement ~ OMNIA/Daikin ~ Martin Luther King Jr. High School ~ Variant Refrigerant Volume Unit (Not to exceed $2,000,000) ~ Updated 3.6.2025 (5 docs)
i. Contract Spend Limit Increase and Contract Renewal ~ Bid 23-417 ~ Portable Air Condition Unit (A/C) ~ Sun Belt Rentals, Inc. and Spot Coolers, Inc. ~ Contract Renewal #3 of 4 and Spend Limit Increase (Not to exceed $12,000,000 Collectively) ~ Updated 3.3.2025 (2 docs)
ii. Contract Renewal ~ RFP 22-491 ~ District Graduation Audio Visual Services ~ Real Eyes Entertainment dba Real Eyes Production ~ Contract Renewal #3 (Not to exceed $250,000) ~ Updated 3.3.2025 (3 docs)
i. Contract Award ~ Cooperative Agreement ~ 1 Government Procurement Alliance (1GPA) ~ Cooperative Contract # 23-17PV-03 with Education Logistics, Inc. (EDULOG) ~ Transportation Routing, Planning and Management Software (Not to exceed $796,632) ~ Updated 3.3.2025 (7 docs)
ii. Contract ~ Charter Bus Transportation ~ R&W Motorcoach, Inc. ~ 2025 Graduation Ceremonies (Not to exceed $90,000) ~ Updated 3.6.2025 (3 docs)
i. Contract Award ~ ITB 25-27 ~ School Nutrition Large Equipment ~ Boelter, Culinary Depot (Chef's Depot), Douglas Equipment (Douglas Food Stores Inc), Owens Equipment Company, Inc., Sam Tell and Son Inc. and Superior Equipment & Supply, Co. (Not to exceed $1,500,000) ~ Updated 3.3.2025 (6 docs)
ii. Contract Award ~ Ice Cream Products ~ ITB 25-22 ~ Hershey Creamery Company (Not to exceed $128,400) ~ Updated 3.3.2025 (6 docs)
i. Reimbursement Funds Application ~ Approval of Closeout of Fiscal Year 2021 GaDOE Projects Capital Outlay Application (Not to exceed $1,186,898) ~ Updated 3.3.2025 (4 docs)
ii. Change Order Request ~ Capital Improvement Project ~ F.H. Paschen, S.N. Nielsen & Associates, LLC, ~ Druid Hills Middle School ~ Roof, HVAC and Controls Replacement Change Order No. 01 ~ Owner Requested Items and Unforeseen Conditions ~ Budget Reallocation and Change Order No. 1 (Not to exceed $148,871.96) ~ Updated 3.6.2025 (3 docs)
iii. E-SPLOST VI Project ~ Amendment Request ~ Manley Spangler Smith Architects ~ PBK Architects (“MSSA-PBK”) - #40636 ~ Druid Hills High School Modernization ~ Amendment No. 1, Additional Site Studies (Not to exceed $218,500) ~ Updated 3.3.2025 (4 docs)
iv. E-SPLOST VI Project: Final Guaranteed Maximum Price (GMP) and Amendment Request ~ #50736 ~ International Student Center HVAC Replacement and Renovations Project ~ The Winter Construction Company and Corgan Associates ~ Final GMP Approval and Amendment No. 2 (Not to exceed $26,317,664.52 Collectively) ~ Updated 3.3.2025 (8 docs)
v. E-SPLOST V Project ~ Final Guaranteed Maximum Price (GMP), Budget Reallocation, and Amendment Request ~ #21435 ~ Cross Keys High School New Addition and Modernization ~ Evergreen Construction Company and Cooper Carry, Inc. ~ Final GMP Approval, Budget Reallocation, and Amendment No. 8-A/E Fee Adjustment (Not to exceed –$148,421,607) ~ Updated 3.3.2025 (6 docs)
vi. Contract Award ~ Capital Improvement Project: RFQu No. 25-752-003 Professional Architectural and Engineering Services ~ Phase 1 ~ Smallwood, Reynolds, Stewart, Stewart & Associates, Inc. ~ East DeKalb Campus and Former Hooper Alexander Elementary ~ Bus Maintenance, Parking & Charging Facilities (Not to exceed $655,500) ~ Updated 3.3.2025 (5 docs)
vii. Resolution and Modification ~ Georgia Department of Education Capital Outlay Applications for FY2022 and FY2023 ~ Updated 3.3.2025 (4 docs)
a. ITB 25-599: Computer Devices, Accessories, and Associated Services (Not to exceed $49,074,734.46) ~ Updated 3.10.2025 (2 docs)
b. Frontline Services Approval (Not to exceed $767,264.67) (2 docs)
c. E-Rate Award Extension: Self-Provisioned Fiber Maintenance (Not to exceed $205,320) ~ Updated 3.7.2025 (4 docs)
d. ERATE Category 1 (Not to exceed $404,948) ~ Updated 3.7.2025 (5 docs)
e. ERATE Category 2 (Not to exceed $2,984,452.83) ~ Updated 3.7.2025 (4 docs)
a. Acceptance of the January 2025 Monthly Financial Report (3 docs)
a. Approval of the Human Resources Monthly Report for March 2025 ~ Updated 3.5.2025 (1 doc)
i. Bid# 21-530 Athletic Equipment and Uniform (BSN Sports, LLC and Riddell All American) Bid Renewal Approval of Year Four of the (4) Four One-Year Renewal Options and Increase Spend Limit (Not to exceed $3,000,000) (6 docs)
b. CLEAR Attendance Zone Verification Software (Not to exceed $141,548) (6 docs)
c. Contract ~ Cooperative Agreement ~ OMNIA Partners Cooperative Contract #07-77 ~ Furniture ~ AMTAB by way of DEW-EL An Authorized Dealer for Phase I of the Climate Project (Not to exceed $389,010.87) (4 docs)
a. SchoolMint Grow Observation and Coaching Platform (Not to exceed $275,000.13) (1 doc)
i. Inspirit VR Donation (2 docs)
ii. State Farm Office Furniture Donation of $26,500 ~ Updated 3.5.2025 (2 docs)
iii. Georgia Department of Education School Based Health Centers Grant (Not to exceed $2,000,000) (5 docs)
iv. Subaward Acceptance for the American Rescue Plan Act Grant in the amount of $175,000 from DeKalb County (Not to exceed $175,000) (2 docs)
v. Donation Acceptance of $54, 047.38 in Funding from the Waltemeyer Estate in Care of Truist Wealth Management (Not to exceed $54,047.38) (3 docs)
vi. Valencia Coniah Bates Special Needs Trust Donation (Not to exceed $6,130.45) ~ Updated 3.7.2025 (1 doc)
vii. DeKalb County School District Partnership (Panola Way Elementary) (Value not to exceed $15,000) (1 doc)
viii. Druid Hills Middle School: Collaboration Station Furniture Donation of $7,750 ~ Updated 3.5.2025 (3 docs)
ix. State Farm Grant Award (Not to exceed $100,000) (2 docs)
1. First Read: Board Policy BCBI: Public Participation in Board Meetings ~ Updated 3.4.2025 (1 doc)
2. Ready For Action: Board Policy BBI: Board Staff Relations (4 docs)
a. PERSONNEL RECOMMENDATION FROM EXECUTIVE SESSION ~ Updated 3.10.2025 (3 docs)