Agenda Item
a. RFP 25-604 Purchasing Card Audit ~ Approval of Award to Forvis Mazars, LLC (Not to exceed $85,150) ~ Updated 1.13.2025
Summary: Presented by: Mr. Joel Thibodeaux, Director of Internal Audits & Compliance, Chief of Staff Division, 678.676.0740
Request: It is requested that the Board of Education approve the contract for RFP No. 25-604 for the Purchasing Card Audit in an amount not to exceed $85,150 to the Forvis Mazars LLP, the most responsive and responsible vendor.
Why: The DeKalb County School District is engaging Forvis Mazars for this audit of the District's purchasing card program to identify strengths, weaknesses, and opportunities for improvement in the structure, management, and security of the P-card program and to recommend improvements to the operation of the program as well as the policies and procedures that govern the purchasing card function.
Details: This request is for contracted services from Forvis Mazars to conduct an audit of the DCSD purchasing card program. The assessment will include an in-depth review and assessment of employee, departmental, and central office compliance with prescribed processes - including card issuance and security, card use, expenditure approval and payment, discrepancy and approval issue resolution, and employee accountability. The expected timeline for this project is 8 (eight) weeks from initialization through conclusion.
Financial impact: $85,150
Charge Code: 100.2500.530000.00011.7230.9990.8010.010.0000
Contact: Mr. Joel Thibodeaux, Director of Internal Audits & Compliance, Chief of Staff Division
Effective: Upon Board Approval
Status: Under Legal Review
Purchasing Card Audit
Final Evaluation Form - RFP No. 25-604
EVALUATION
FIRM'S RELEVANT EXPERIENCE AND EXPERTISE
FIRM'S OVERVIEW/COMPANY PROFILE
TOTAL EVALUATION SCORE
PROFESSIONAL REFERENCES
EVALUATION RANKING
SCOPE OF SERVICES
COST OF SERVICES
Purchasing Card Audit
RFP 25-604
APPLICANTS POINTS AVAILABLE 80 140 80 40 60 400
1. CliftonLarsonAllen LLP Score 80 140 80 8 51 359 3rd
2. Forvis Mazars, LLP Score 80 140 80 40 31 371 1st
3. Mauldin & Jenkins, LLC Score 80 140 68 20 29 337 5th
4. MGT Impact Solutions, LLC Score 76 140 80 8 38 342 4th
5. Platinum Financial Services Score 76 70 44 8 60 258 6th
6. UHY Advisors Mid-Atlantic, Inc. Score 80 140 80 8 54 362 2nd
7. Cherry Bekaert Advisory LLC Score
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