Agenda Item
a. Timely for Master Scheduling in Middle and High Schools (Not to exceed $580,000) ~ Updated 1.13.2025
Summary: Timely is a web-based scheduling tool that uses optimization technology to streamline the creation of teacher and student schedules for middle and high schools. By considering school-specific constraints and resource allocation, Timely efficiently generates optimal schedules in less time, improving scheduling accuracy and resource management. Additionally, the platform supports student and staff groupings for various teaching models.
In addition to its structured approach to scheduling, Timely offers full-service support, including data integration and training. Priced at $10,000 per middle school and $15,000 per high school annually, Timely will help DCSD optimize schedules while potentially freeing up budget space for other priorities.
Request: It is requested that the Board secure Timely for Master Scheduling in the Middle and High Schools. The total amount is $580,000.
The breakdown is as follows:
24 high schools*$15,000= $360,000
22 middle schools*$10,000= $220,000
Why: Timely delivers better schedules in a fraction of the time, visibility to allocate resources across student groups and the ability to assign staff efficiently by showing the impact of decisions as schedules are built. Through Timely, the DeKalb County School District (DCSD) will gain valuable insight into a school’s individual scheduling process by setting parameters, examining resource allocation, and potentially freeing up space in the budget to use on new priorities.
Please refer to Board policy, DJE. The specific language is in DJE section III.D.3. g.(2) covers instructional software and computer subscriptions.
Details: Timely’s scheduling tool is a web-based application that uses optimization technology to automatically build teacher and student schedules. Timely serves the scheduling needs of K-12 school districts at both the campus and district level. Timely’s product features an intuitive, user-friendly interface that suggests an optimal schedule based on student requests, average class size, section counts, and staff assignments. It can also incorporate each school’s unique constraints such as teacher prep requirements, course-room constraints, student-student pairing and separation preferences, and student-teacher pairing and separation preferences. Timely makes it easy to view staff assignments and see where imbalances exist before running the optimization process so that all staff have a complete schedule. Furthermore, it allows the scheduling of student and staff groupings whether they are for cohorts, teaching teams, inclusion, or co-teaching support services.
Timely’s team of account representatives supports schools through the entire scheduling process. This begins with getting data out of Infinite Campus and into Timely, then assisting with data cleaning to ensure scheduling with 100% accurate information. Timely will then train and support district users and campus-based teams on how to use the Timely web-based application to create sections, assign teachers, and add constraints. The Timely team will serve as a partner to generate and evaluate scenarios and then weigh tradeoffs when making decisions to get to a finalized schedule. Timely will then work with schools and the district to ultimately get scheduling data back into Infinite Campus.
Timely launches district partnerships with a district onboarding meeting to discuss timeline, points of contact, and district priorities. They will then facilitate campus-based training through a detailed scope & sequence which includes several pre-scheduled meetings and as many ad-hoc meetings as needed. Timely’s team is also available during all business hours to respond to in-the-moment questions and needs. The district will be given clear points of contact for both data-related questions/support and web app user questions/support.
The Software allows schools to build their entire master schedule with user-friendly features, optimization technology (including creating sections, assigning staff teaching loads, adding constraints, and enrolling students in sections), and full-service support from Timely’s School Support team and Data Integration team. Additionally, the district will be assigned a dedicated School Support account owner and Data Integration account owner who will be available during all normal business hours and extend beyond the traditional business day when needed. The School Support Manager will provide all users with facilitated training sessions, resources, ad hoc customer support, and strategic thought partnership. The Data Integration account owner will ensure a smooth transfer of data out of Infinite Campus and then back into Infinite Campus when the master schedules are finalized.
Financial impact: Pricing is based on a per school year annual rate and will provide access to Software and Services. Timely’s standard pricing is a fixed annual rate of:
● $10,000 per middle school
● $15,000 per high school
● There are no set-up or installation fees.
● Items Included In Pricing (Scope):
○ Unlimited access to the Timely Scheduling Software
Contact: Mrs. Michelle Dillard, Chief of Schools and Leadership, 678-676-0542.
Effective: Upon Board Approval
Timely Master Service Agreement
This agreement (the "Agreement") is entered into between Timely Schools, Inc. (“Timely"), an education
technology company that provides software and services, and DeKalb County School District (the
"Client") (each a "Party" and collectively the "Parties") on the following terms and conditions:
The Effective Date of this Agreement shall be: January 14, 2025
TIMELY SCHOOLS SOFTWARE
1. Right to use Software
1.1. Software. Subject to the terms and conditions of this Agreement, Timely hereby grants Client the
limited, nonexclusive, non-transferable, non-sublicensable right to access and use the Program via
the Internet during the Term solely for Client’s use, including use by Client’s staff, students, or other
stakeholders (Authorized Users) where applicable.
1.2. Limitations. The following limitations and restrictions will apply to the Software.
(a) Client will not provide access to the Software to any person who is not an employee or
contractor of Client or an Authorized User; and,
(b) Except as expressly permitted hereunder, Client will not and will not permit or authorize any
third party to: (i) reverse engineer, decompile, disassemble or otherwise attempt to discover
the source code, object code or underlying structure, ideas or algorithms of the Software; (ii)
modify, translate or create derivative works based on the Software; (iii) copy, rent, lease,
distribute, pledge, assign or otherwise transfer or allow any lien, security interest or other
encumbrance on the Software; (iv) interfere with or disrupt the integrity or performance of or
otherwise attempt to gain unauthorized access to the Software or its related systems,
hardware or networks or any content or technology incorporated in any of the foregoing; (vi)
disclose or publish, without Timely’s express prior written consent, performance or capacity
statistics or the results of any benchmark test performed on the Software; (vii) remove or
obscure any proprietary notices or labels of Timely or its suppliers on the Software or (viii)
use the Software, including the transmission of Client Data, in any manner that violates any
law, rule, regulation or any other legal or regulatory requirement imposed by any regulatory or
government agency or political subdivision, whether federal, state, local, or foreign. Timely
may filter or inspect data if Timely reasonably suspects or becomes aware of use of the
Software in contravention of the documentation. Timely reserves the right to block, without
liability, any Client Data and Client account that violates the terms of this Section 1.
(c) Client is responsible at Client’s own expense to obtain, install, configure and maintain
equipment to access and use the Software.
(d) Client will access the Software through the Internet. Timely is not responsible for the cost,
installation, performance, integrity, maintenance and integration of Client’s Internet
connection.
(e) By entering this agreement, Client is representing it has the equipment and Internet access to
use Software.
2. Ownership; Reservation of Rights
2.1 Client Ownership. Client owns:
(a) Any data Client inputs or transmits into the Software that identifies Clients or its students,
staff, or other stakeholders into the Software (including Authorized Users) (“Data”); and,
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(b) Any other data and content provided by Client or Authorized Users to Timely or input into the
Software ("Other Data", and, together with the Data, "Client Data"). Client hereby grants to
Timely a non-exclusive, worldwide, royalty- free, fully paid up, sublicensable (through multiple
tiers), transferable (i) right and license during the Term to copy, distribute, display and create
derivative works of and use the Client Data to perform Timely’s obligations under this
Agreement; (ii) perpetual, irrevocable right and license to copy, modify and use Client Data to
create aggregated, non-personally identifiable data or information ("Aggregated Data") and
copy, distribute, display, create derivative works of and use the Aggregated Data for
benchmarking, product development, research or development purposes, including published
research, and (iii) perpetual, irrevocable right and license to copy, distribute, display and
create derivative works of and use Other Data for any and all purposes, in any form, media or
manner. Client reserves any and all right, title and interest in and to the Client Data other than
the licenses therein expressly granted to Timely under this Agreement.
2.2 Timely Ownership. Timely retains all right, title and interest in and to the Software, all copies or
parts thereof (by whomever produced) and all intellectual property rights therein. Timely reserves
any and all rights other than the rights expressly granted to Client under this Agreement with
respect to the Software.
2.3 Feedback. Client may from time to time provide suggestions, comments for enhancements or
functionality or other feedback ("Feedback") to Timely with respect to the Software. Timely has
full discretion to determine whether to proceed with development of the requested enhancements,
features or functionality. Client hereby grants Timely a royalty-free, fully paid-up, worldwide,
transferable, sublicensable, irrevocable, perpetual license to:
(a) copy, distribute, transmit, display, perform, and create derivative works of the Feedback in
whole or in part; and
(b) use the Feedback in whole or in part, including without limitation, the right to develop,
manufacture, have manufactured, market, promote, sell, have sold, offer for sale, have
offered for sale, import, have imported, rent, provide and lease products or services that
practice or embody, or are configured for use in practicing, the Feedback in whole or in part.
2.4 Client Responsibilities. Client will:
(a) use commercially reasonable efforts to prevent unauthorized access to, or use of, the
Software and notify Timely promptly of any such unauthorized access or use, and
(b) use the Software only in accordance with the documentation and applicable laws and
regulations.
2.5 Data Security. Timely will implement and maintain commercially reasonable administrative,
physical and technical safeguards ("Safeguards") designed to prevent any collection, use or
disclosure of, or access to Client Data that are no less rigorous than the standards by which
Timely protects its own confidential information and continually monitor its operations and take
any action necessary to ensure that the Client Data is safeguarded in accordance with the terms
of this Agreement.
2.6. Privacy Policy. Timely will comply with the Privacy Policy at
https://www.timelyschools.com/privacy and terms.
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2.7. Right to Data Destruction. If requested by the Client in writing, during or after the term of this
agreement, Timely will make reasonable efforts to destroy or otherwise render Client Data (but
not Aggregated Data) inaccessible within sixty (60) days of receiving written request. Nothing in
this MSA prevents Timely from creating and retaining de-identified data to use for lawfully
permissible purposes.
2.8 Updates to Software. Timely may, in its sole discretion, bugfix, upgrade, or add any services to
the software at any time. Timely may share data with 3 rd parties, in accordance with the Privacy
Policy at https://www.timelyschools.com/privacy-policy, for the purposes of enhancing its
software, provided, however, that such sharing shall only occur if the third party agrees in writing
to protect such data in a manner that is at least as secure as Timely’s or indemnify Timely and
Client in the case of any data breach. Any additional fees attributable to any upgrade, change, or
addition to software shall not be billable to Client unless Timely has obtained Client’s prior written
approval of any such fees.
2.9 Changes to Software. Timely may make new applications, features or functionality for the
Services available from time to time, the use of which may be contingent upon Client’s agreement
to additional terms. Additionally, there may be times when Timely needs to remove or change
features or functionality of the Software or stop providing the Software altogether. Timely may
release versions of the software or their features in a preview or beta version, which may not
work correctly or in the same way the final version may work.
2.10 Authorized Users. Client shall notify each Authorized User of any and all obligations in this
Agreement that relate to permitted and prohibited uses, user conduct, the security and
confidentiality of data, passwords, and Timely’s Confidential Information. It is the Authorized
User’s responsibility to safeguard and protect his or her password from disclosure or use by
others and to protect Timely’s Confidential Information as set forth in this Agreement. Client will
use reasonable efforts, including enforcement of Client’s policies and any and all applicable local,
state, and federal policies, acceptable use policies, and the like.
3. TIMELY SCHOOLS SERVICES
3.1 Description of Services; Timely will provide product support, professional development, and/or
strategic advising (“Services”) to Client as set forth in Addendum A. Except as otherwise specified
herein, payment obligations are non-cancelable and non-refundable. Timely shall retain all title,
copyrights, patents, patent rights, trade secrets, trademarks and other proprietary or intellectual
property rights in any work product developed or delivered as part of the Services (the “Work
Product”), including without limitation in the Timely services and Timely materials.
3.2 Client Obligations. Client agrees to provide assistance, cooperation, information, equipment,
data, a suitable work environment and resources reasonably necessary to enable Timely to
perform the Services. Timely’s ability to successfully deliver Services is dependent upon Client
provision of such information, access to resources, and participation in a timely manner.
3.3. Changes. In order to change the scope of Services set forth above, Client will submit a written
request to Timely specifying the proposed changes in detail and Timely will provide an estimate
of the charges, if any, and anticipated changes in the performance schedule that will result from
the proposed changes. Timely will continue delivery of Services in accordance with this
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Addendum A until the parties agree in writing on the change in scope of work, scheduling, and
fees.
3.4 Services Warranty. Timely warrants that: (a) it and each of its employees, consultants and
subcontractors, if any, that it uses to provide and deliver Services has the necessary knowledge,
skills, experience, qualifications, and resources to provide and perform the services in
accordance with Addendum A; and (b) the Services will be performed for and delivered to Client
in a good, diligent, professional manner. THE WARRANTIES STATED IN THIS SECTION 4 ARE
THE SOLE REMEDIES FOR CLIENT AND EXCLUSIVE OBLIGATIONS OF TIMELY RELATED
TO THE SERVICES TO BE PERFORMED FOR AND DELIVERED PURSUANT TO THIS
AGREEMENT AND ANY STATEMENT OF WORK. THERE ARE NO OTHER WARRANTIES OR
CONDITIONS, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, THOSE OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY,
TITLE AND NON-INFRINGEMENT. EXCEPT AS PROVIDED HEREIN, THE SERVICES AND
DELIVERABLES PROVIDED TO CLIENT ARE ON AN “AS IS” AND “AS AVAILABLE” BASIS.
4. Fees & Payment Terms
4.1 Fees & Payment Terms. Late payment charges are in the nature of penalty/gratuities which
political subdivisions of the State of Georgia are constitutionally prohibited from paying. Thus,
using DCSD funds for the 1.5% interest rate would violate the Georgia constitution’s gratuities
clause. No interest rate will be added to outstanding debts.
4.2 Net of Taxes. All amounts payable by Client to Timely hereunder are exclusive of any sales, use
and other taxes or duties, however designated, including without limitation, withholding taxes,
royalties, know-how payments, customs, privilege, excise, sales, use, value added and property
taxes (collectively “Taxes”). Client will be solely responsible for payment of any Taxes, except for
those taxes based on the income of Timely. Client will not withhold any Taxes from any amounts
due Timely.
5. Term & Termination
5.1 Term. The term of this Agreement will commence on the Effective Date and will continue in effect
for a period of one year (unless earlier terminated by either Party in accordance with this Section
5). Both Parties agree that this Agreement may be renewed or extended upon the Client receiving
approval from the board of education.
5.2 Termination; Effect of Termination. Either Party may terminate this Agreement for any or no
reason by providing the other Party with ninety (90) days’ written notice.
In addition to any other remedies it may have, either Party may terminate this Agreement if the
other party breaches any of the terms or conditions of this Agreement and fails to cure such
breach within thirty (30) days’ notice (or ten (10) days in the case of nonpayment) after receiving
notice thereof. Upon any termination of this Agreement for any reason, Timely may, but is not
obligated to, in its sole discretion and without delivery of any notice to Client, delete any Client
Data stored or otherwise archived on the Software or on Timely’s network. Upon termination of
this Agreement, all rights granted hereunder and all obligations of Timely to provide the Software
will immediately terminate and Client will:
(a) cease use of the Software; and
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(b) return or destroy all other copies or other embodiments of Timely’s Confidential Information
5.3 Survival. Upon expiration or termination of this Agreement, all obligations in this Agreement will
terminate, provided that Sections 2 (Ownership; Reservation of Rights), 4 (Fees; Payment
Terms), 5.2 (Termination; Effect of Termination), 5.3 (Survival), 6 (Confidentiality), 7.3
(Disclaimer), 8 (Limitations of Liability), 9 (Indemnification) and 10 (General) will survive.
6. Confidentiality
6.1 Confidential Information. As used herein, “Confidential Information” means, subject to the
exceptions set forth in the following sentence, any information or data, regardless of whether it is
in tangible form, disclosed by either party (including personally identifiable information) (the
“Disclosing Party”) that the Disclosing Party has either marked as confidential or proprietary, or
has identified in writing as confidential or proprietary within thirty (30) days of disclosure to the
other party (the “Receiving Party”); provided, however, that a Disclosing Party’s business plans,
strategies, technology, research and development, current and prospective Clients, billing
records, and products or services will be deemed Confidential Information of the Disclosing Party
even if not so marked or identified. Timely’s Confidential Information includes, without limitation,
the Software and the terms of this Agreement. Information will not be deemed “Confidential
Information” if such information:
(a) is known to the Receiving Party prior to receipt from the Disclosing Party directly or indirectly
from a source other than one having an obligation of confidentiality to the Disclosing Party;
(b) becomes known (independently of disclosure by the Disclosing Party) to the Receiving Party
directly or indirectly from a source other than one having an obligation of confidentiality to the
Disclosing Party; or
(c) becomes publicly known or otherwise ceases to be secret or confidential, except through a
breach of this Agreement by the Receiving Party. Each party acknowledges that the
Confidential Information constitutes valuable trade secrets and proprietary information of a
party, and each party agrees that it will use the Confidential Information of the other party
solely in accordance with the provisions of this Agreement and it will not disclose the same
directly or indirectly, to any third party without the other party’s prior written consent, except
as otherwise permitted hereunder, in the Timely Privacy Policy or in a separate writing.
Notwithstanding any provision of this Agreement, either party may disclose the terms of this
Agreement, in whole or in part (i) to its employees, officers, directors, professional advisers
(e.g., attorneys, auditors, financial advisors, accountants and other professional
representatives), existing and prospective investors or acquirers contemplating a potential
investment in or acquisition of a party, sources of debt financing, acquirers and/or
subcontractors who have a need to know and are legally bound to keep such Confidential
Information confidential by confidentiality obligations or, in the case of professional advisors,
are bound by ethical duties to keep such Confidential Information confidential consistent with
the terms of this Agreement; and (ii) as reasonably deemed by a party to be required by law
(in which case each party will provide the other with prior written notification thereof, will
provide such party with the opportunity to contest such disclosure, and will use its reasonable
efforts to minimize such disclosure, to the extent permitted by applicable law). Each party
agrees to exercise due care in protecting the Confidential Information from unauthorized use
and disclosure. In the event of actual or threatened breach of the provisions of this Section,
the non-breaching party will be entitled to seek immediate injunctive and other equitable
relief, without waiving any other rights or remedies available to it. Each party will promptly
notify the other in writing if it becomes aware of any violations of the confidentiality obligations
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set forth in this Agreement. Upon the termination of this Agreement, each Receiving Party
agrees to promptly return to the Disclosing Party or destroy all Confidential Information of the
Disclosing Party that is in the possession of the Receiving Party and to certify the return or
destruction of all such Confidential Information and embodiments thereof.
7. Representations Warranties and Disclaimer
7.1 Representations and Warranties. Each party represents and warrants to the other party that
(a) such party has the required power and authority to enter into this Agreement and to perform
its obligations hereunder,
(b) the execution of this Agreement and performance of its obligations thereunder do not and will
not violate any other agreement to which it is a party, and
(c) this Agreement constitutes a legal, valid and binding obligation when signed by both parties.
Client represents and warrants that it has the right to provide the Client Data and for the
purposes contemplated by this Agreement.
7.2. Representation & Warranty on Data Provision. The Parties agree that Timely is a “school official”
under FERPA and has a legitimate educational interest in personally identifiable information from
education records, and that, for purposes of this Agreement, Timely: (1) provides a service or
function for which the Client would otherwise use employees; (2) is under the direct control of the
Client with respect to the use and maintenance of education records; and (3) is subject to the
requirements of FERPA governing the use and redisclosure of personally identifiable information
from education records. Client represents and warrants to Timely that any and all data it provides
Timely shall be in compliance with:
(a) Federal Educational Rights and Privacy Act (“FERPA”) at 20 U.S.C. 1232g (34 CFR Part 99),
Children’s Online Privacy Protection Act (“COPPA”), 15 U.S.C. 6501-6506, and Protection of
Pupil Rights Amendment (“PPRA”) 20 U.S.C. 1232h.
(b) Any and all federal, state, and local applicable laws.
7.3 Disclaimer. EXCEPT AS EXPRESSLY SET FORTH HEREIN, THE PROGRAM IS PROVIDED
ON AN “AS-IS” BASIS AND TIMELY DISCLAIMS ANY AND ALL WARRANTIES. EXCEPT AS
OTHERWISE EXPRESSLY PROVIDED IN THIS AGREEMENT, NEITHER PARTY MAKES ANY
ADDITIONAL REPRESENTATION OR WARRANTY OF ANY KIND, WHETHER EXPRESS,
IMPLIED (EITHER IN FACT OR BY OPERATION OF LAW), OR STATUTORY, AS TO ANY
MATTER WHATSOEVER. ALL OTHER EXPRESS OR IMPLIED CONDITIONS,
REPRESENTATIONS AND WARRANTIES ARE HEREBY EXCLUDED TO THE EXTENT
ALLOWED BY APPLICABLE LAW. EACH PARTY EXPRESSLY DISCLAIMS ALL IMPLIED
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, QUALITY,
ACCURACY, TITLE, AND NON INFRINGEMENT. NEITHER PARTY WARRANTS AGAINST
INTERFERENCE WITH THE ENJOYMENT OF THE PRODUCTS OR SERVICES PROVIDED
BY SUCH PARTY OR AGAINST INFRINGEMENT. NEITHER PARTY WARRANTS THAT THE
PRODUCTS OR SERVICES PROVIDED BY SUCH PARTY ARE ERROR-FREE OR THAT
OPERATION OF SUCH PARTY’S PRODUCTS OR SERVICES WILL BE SECURE OR
UNINTERRUPTED. NEITHER PARTY WILL HAVE THE RIGHT TO MAKE OR PASS ON ANY
REPRESENTATION OR WARRANTY ON BEHALF OF THE OTHER PARTY TO ANY THIRD
PARTY.
8. Limitations of Liability
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8.1. Disclaimer of Consequential Damages. THE PARTIES HERETO AGREE THAT,
NOTWITHSTANDING ANY OTHER PROVISION IN THIS AGREEMENT, EXCEPT FOR
(a) CLIENT’S USE OF THE PROGRAM OTHER THAN EXPRESSLY PERMITTED BY
SECTION 1 (RIGHT TO USE PROGRAM) ABOVE,
(b) EITHER PARTY’S BREACH OF SECTION 5 (CONFIDENTIALITY) ABOVE, AND
(c) LIABILITY ARISING FROM A PARTY’S INDEMNIFICATION OBLIGATIONS SET FORTH IN
SECTION 8.1 AND 8.2 BELOW, IN NO EVENT WILL EITHER PARTY BE LIABLE TO THE
OTHER FOR ANY SPECIAL, INDIRECT, RELIANCE, INCIDENTAL OR CONSEQUENTIAL
DAMAGES OF ANY KIND, LOST OR DAMAGED DATA, LOST PROFITS OR LOST
REVENUE, WHETHER ARISING IN CONTRACT, TORT (INCLUDING NEGLIGENCE), OR
OTHERWISE, EVEN IF A PARTY HAS BEEN NOTIFIED OF THE POSSIBILITY THEREOF.
8.2. General Cap on Liability. NOTWITHSTANDING ANY OTHER PROVISION OF THIS
AGREEMENT, EXCEPT FOR
(a) CLIENT’S USE OF THE PROGRAM ÖTHER THAN EXPRESSLY PERMITTED BY
SECTION 1 (RIGHT TO USE PROGRAM) ABOVE,
(b) EITHER PARTY’S BREACH OF SECTION 5 (CONFIDENTIALITY) ABOVE, AND
(c) LIABILITY ARISING FROM A PARTY’S INDEMNIFICATION OBLIGATIONS SET FORTH IN
SECTION 8.1 AND 8.2 BELOW, AS APPLICABLE, UNDER NO CIRCUMSTANCES WILL
EITHER PARTY’S LIABILITY FOR ALL CLAIMS ARISING UNDER OR RELATING TO THIS
AGREEMENT (INCLUDING BUT NOT LIMITED TO WARRANTY CLAIMS), REGARDLESS
OF THE FORUM AND REGARDLESS OF WHETHER ANY ACTION OR CLAIM IS BASED
ON CONTRACT, TORT, OR OTHERWISE, EXCEED THE AGGREGATE FEES PAID OR
PAYABLE BY CLIENT TO TIMELY UNDER THIS AGREEMENT DURING THE TWELVE
(12) MONTH PERIOD PRECEDING THE EVENT OR CIRCUMSTANCES GIVING RISE TO
SUCH LIABILITY. THIS LIMITATION OF LIABILITY IS CUMULATIVE AND NOT PER
INCIDENT.
8.3. Independent Allocations of Risk. EACH PROVISION OF THIS AGREEMENT THAT PROVIDES
FOR A LIMITATION OF LIABILITY, DISCLAIMER OF WARRANTIES, OR EXCLUSION OF
DAMAGES IS TO ALLOCATE THE RISKS OF THIS AGREEMENT BETWEEN THE PARTIES.
EACH OF THESE PROVISIONS IS SEVERABLE AND INDEPENDENT OF ALL OTHER
PROVISIONS OF THIS AGREEMENT, AND EACH OF THESE PROVISIONS WILL APPLY
EVEN IF THEY HAVE FAILED OF THEIR ESSENTIAL PURPOSE.
9. Indemnification
9.1 Indemnification by Timely. Except for liability for which Client is responsible under Section 8.2,
Timely will indemnify, defend and hold Client and the officers, directors, agents, and employees
of Client (“Client Indemnified Parties”) harmless from settlement amounts and third party
damages, liabilities, penalties, costs and expenses (“Liabilities”) that are payable to any third
party or incurred by the Client Indemnified Parties (including reasonable attorneys’ fees) arising
from any third party claim, demand or allegation that the use of the Software in accordance with
the terms and conditions of this agreement infringes such third party's copyright o’ results in a
misappropriation of such third party’s trade secrets. Timely will have no liability or obligation
under this Section 8.1 if such Liability is caused in whole or in part by
(a) modification of the Software by any party other than Timely without Timely’s express consent;
(b) the combination, operation, or use of the Software with other product(s), data or services not
provided by Timely where the Software would not by itself be infringing; or
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(c) unauthorized or improper use of the Software. If the use of the Software by Client has
become, or in Timely’s opinion is likely to become, the subject of any claim of infringement,
Timely may at its option and expense (i) procure for Client the right to continue using the
Software as set forth hereunder; (ii) replace or modify the Software to make it non-infringing
so long as the Software has at least equivalent functionality; (iii) substitute an equivalent for
the Software or (iv) if options (i)-(iii) are not available on commercially reasonable terms,
terminate this Agreement. This Section 8.1 states Timely’s entire obligation and Client’s sole
remedies in connection with any claim regarding the intellectual property rights of any third
party.
9.2 Indemnification by Client. To the extent permitted by law, Client will indemnify, defend and hold
Timely and the officers, directors, agents, and employees of Timely (“Timely Indemnified Parties”)
harmless from Liabilities that are payable to any third party or incurred by the Timely Indemnified
Parties (including reasonable attorneys’ fees) arising from any third party claim, demand or
allegation arising from or related to
(a) any use by Client or Authorized Users of the Software in violation of this Agreement or
(b) the Client Data.
9.3. Indemnification Procedure. If a Client Indemnified Party or a Timely Indemnified Party (each, an
“Indemnified Party.”) becomes aware of any matter it believes it should be indemnified under
Section 8.1 or Section 8.2, as applicable, involving any claim, action, suit, investigation,
arbitration or other proceeding against the Indemnified Party by any third party (each an “Action”),
the Indemnified Party will give the other party (the “Indemnifying Party”) prompt written notice of
such Action. The Indemnified Party will cooperate, at the expense of the Indemnifying Party, with
the Indemnifying Party and its counsel in the defense and the Indemnified Party will have the right
to participate fully, at its own expense, in the defense of such Action. Any compromise or
settlement of an Action will require the prior written consent of both parties hereunder, such
consent not to be unreasonably withheld or delayed.
10. GENERAL
10.1 If any provision of this Agreement is found to be unenforceable or invalid, that provision will be
limited or eliminated to the minimum extent necessary so that this Agreement will otherwise
remain in full force and effect and enforceable.
10.2 Neither party may assign this Agreement by operation of law or otherwise or assign or delegate
its rights or obligations under the Agreement without the other party’s prior written consent;
provided however, that either party may assign this Agreement to an acquirer of or successor to
all or substantially all of its business or assets to which this Agreement relates, whether by
merger, sale of assets, sale of stock, reorganization or otherwise. Any assignment or attempted
assignment by either party otherwise than in accordance with this Section 9 will be null and void.
10.3 No agency, partnership, joint venture, or employment is created as a result of this Agreement and
a party does not have any authority of any kind to bind the other party in any respect whatsoever.
10.4 Client may not remove or export from, or use from outside, the United States or allow the export
or re-export of the Software or anything related thereto, or any direct product thereof in violation
of any restrictions, laws or regulations of the United States Department of Commerce, the United
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States Department of Treasury Office of Foreign Assets Control, or any other United States or
foreign agency or authority.
10.5 In any action or proceeding to enforce rights under this Agreement, the prevailing party will be
entitled to recover costs and attorneys’ fees. Client acknowledges that any unauthorized use of
the Software will cause irreparable harm and injury to Timely for which there is no adequate
remedy at law. In addition to all other remedies available under this Agreement, at law or in
equity, Client further agrees that Timely will be entitled to injunctive relief in the event Client uses
the Software in violation of the limited license granted herein or uses the Software in any way not
expressly permitted by this Agreement.
10.6 All notices under this Agreement will be in writing and sent to the recipient’s address set forth in
the Scope of Work and will be deemed to have been duly given when received, if personally
delivered; when receipt is electronically confirmed, if transmitted by facsimile or email; the day
after it is sent, if sent for next day delivery by recognized overnight delivery service; and upon
receipt, if sent by certified or registered mail, return receipt requested.
10.7 Each party agrees that it will not, without prior written consent of the other, issue a press release
regarding their business relationship. Notwithstanding anything herein to the contrary, Timely may
identify Client and the relationship between Timely and Client in Timely’s marketing collateral,
website, and other promotional and marketing materials.
10.8 Each party will be excused from performance for any period during which, and to the extent that,
it is prevented from performing any obligation or service, in whole or in part, as a result of a cause
beyond its reasonable control including, but not limited to, acts of war, fire, communication line
failures, power failures, earthquakes, floods, blizzard, or other natural disasters (but excluding
failure caused by a party’s financial condition or any internal labor problems (including strikes,
lockouts, work stoppages or slowdowns, or the threat thereof)) (a “Force Majeure Event”). Delays
in performing obligations due to a Force Majeure Event will automatically extend the deadline for
performing such obligations for a period equal to the duration of such Force Majeure Event.
Except as otherwise agreed upon by the parties in writing, in the event such non-performance
continues for a period of thirty (30) days or more, either party may terminate this Agreement by
giving written notice thereof to the other party. Upon the occurrence of any Force Majeure Event,
the affected party will give the other party written notice thereof as soon as reasonably practicable
of its failure of performance, describing the cause and effect of such failure, and the anticipated
duration of its inability to perform.
10.9 Section 10.9: Georgia state law (O.C.G.A. § 50-21-1) provides that Georgia Courts have
exclusive authority and control over all matters of litigation or potential litigation involving political
subdivisions (O.C.G.A. § 50-15-1). Appropriate venue is DeKalb County, GA and the applicable
law is Georgia law.
10.10 This Agreement is the complete and exclusive statement of the mutual understanding of the
parties and supersedes and cancels all previous and contemporaneous written and oral
agreements, communications and other understandings relating to the subject matter of this
Agreement; all waivers and modifications must be in a writing signed by both parties, except as
otherwise provided herein.
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IN WITNESS WHEREOF, for adequate consideration and intending to be legally bound, the Parties hereto
have caused this Agreement to be executed by their duly authorized representatives.
DeKalb County School District Timely Schools, LLC
Signature Signature
Print Name Print Name
Title Title
Date Date
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Addendum A: Scope & Pricing
Below scope & pricing is valid through August 31, 2025. Parties will mutually agree to revised scope and
pricing for work extending beyond August 31, 2025 and will specify in a written addendum to this contract.
Scope:
Timely will provide Client access to Software and deliver Services for the Client across 22 middle schools
and 24 high schools.
Pricing:
Timely’s annual pricing:
● $10,000 per middle school
● $15,000 per high school
● There are no setup or installation fees
Timely will provide DeKalb a 10% discount which would bring the total price $520,000 (rounded down).
Invoicing:
Timely will invoice Client for all software and services provided through August 31, 2025 upon execution
of this agreement by both parties.
Timely will invoice Client on September 1 of each calendar year for software and services provided after
August 31, 2025.
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Addendum B: Invoicing details & tax information
To ensure a smooth billing process, please provide the following billing information.
Invoices shall be sent from Timely to Client’s contact:
Name Title
Address line 1 Address line 2
City, State, Zip Email address
Please select your tax status. If tax-exempt, please send the appropriate proof of verification to
laura@timelyschools.com
☐ Client is exempt from sales/use taxes.
☐ Client is not exempt from sales/use taxes.
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