Agenda Item
ii. Electric School Bus Purchase (Not to exceed $9,375,000) ~ Updated 1.9.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase of 25 electric school buses from Yancey Bus Sales and Service in an amount of $9,375,000 through the Statewide Contract #99999-SPD-SWL20200630-001.
Why: The purchase of 25 electric school buses through Statewide Contract #99999-SPD-SWL20200630-001 will provide safe and reliable transportation services for the students of DeKalb County School District.
Details: DeKalb County School District was awarded an EPA Electric School Bus Rebate Grant in the amount of $8,725,000 for the purchase of Twenty-five (25) zero-emissions electric school buses to replace 25 internal combustion diesel school buses.
ESPLOST VI funding in the amount of $650,000 will be utilized to cover the remaining cost of Electric buses: ESPLOST VI Funding Project # (80136). The buses will be purchased from Yancey Bus Sales and Service through Statewide Contract #99999-SPD-SWL20200630-001.
Twenty-five (25) 2026 72 Passenger, Air-Conditioned electric school buses at $375,000 each.
Financial impact: This school bus purchase in the amount of $9,375,000 will be funded to the FY 2025 General Purchase/Lease-Buses Cost Code 100.2700.573200.00011.7100.1320.8012.040.0000 and ESPLOTS VI Purchase/Lease Buses Cost Code 306.2700.573200.80136.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1446
Mr. Raymond Stanley, Executive Director, Transportation and Fleet Departments, Division of Operations, 678.898.8055
Effective: Upon Board Approval
Status: Pending Legal Approval
,
Statewide Contract Information Sheet
Statewide 99999-SPD- SWL20200630
07115, 07116,
Contract NIGP Code
07114, 06157
Number
Name of Georgia School Buses and/or Related Equipment,
Contract Supplies and Accessories
Expiration 8/15/2025
Effective Date 07/01/2022
Date
Contract Table of Contents
Suppliers Contract
3 Convenience
Awarded Information:
Contract Information for Supplier Page Number
Yancey Bus Sales and Service 2
Additional Contract Information
Contract Renewals / Extensions / Amendments 3
Special Terms and Conditions 4
Ordering Instructions 5
Contract Manager 6
Revised 07/13/11 SPD-CP032
Supplier Information Sheet
Contract Information
Statewide Contract Number 99999-SPD- SWL20200630-0001
PeopleSoft Supplier Number 0000462221
Supplier Name & Address
Yancey Bus Sales and Service
259 Lee Industrial Blvd.
Austell, GA 30168-7406
Contract Administrator
Kelly Lee
Tel: 706-671-4066
Email: kelly_lee@yanceybus.com
Contact Details
Go to webpage at: www.YanceyBus.com
Ordering Information Contact Yancey Bus at telephone number:
678-945-2182
Yancey Brothers Company
Remitting Information 259 Lee Industrial Blvd
Austell, GA 30168-7406
Delivery times will be agreed upon between
Delivery Days
vendor and buyer at time of order.
Customer may request volume discounts.
Discounts Discounts must be coordinated with the vendor
and Contracting Officer.
Payment Terms Net 30 Days
Bid Offer includes State and Local Government
Acceptable payment Purchase Orders or Electronic Fund Transfers
method (EFT).
Revised 07/13/11 SPD-CP032
Contract Renewals/ Extensions/ Amendments:
Base Term 7/1/2022-6/30/2024
Extension 1 7/1/24- 8/15/24
Amendment 2 Pricing
Revised April 2022 SPD-CP032
Special Terms and Conditions
This contract is for the provision of School Buses, both Conventional,
Alternative Fueled (Propane and Compressed Natural Gas), and
Electric School Buses with Related Equipment, Parts, Supplies and
Accessories. Related Services are not included in this contract. Parts
are only offered by Yancey and Peach State. (No parts tab for Rush on
Pricing Sheet).
The buses include TYPE A, TYPE C, and TYPE D school buses of
various designed seating capacity. This contract also includes special
needs equipment, alternatively fueled vehicles, new technology
vehicles, and incorporates green initiatives in both bus design and
manufacture.
This is an à la carte, competitively bid contract that provides great
flexibility in customizing a school bus. Buyers can quickly customize
their purchase to meet their individual requirements. This cutting-
edge approach creates tremendous cost and time saving efficiencies in
the school bus buying process for both the supplier and buyer.
The State Purchasing Division will manage this contract at the state
level. Contract issues can be forwarded to the Contract Manager.
Contact information is on the last page of this document.
Customers may require special terms and conditions based on local
requirements. These requirements should be coordinated with the
vendor and if mutually agreed upon, must be documented on the
Purchase Order (PO). If applicable, vendor may add additional cost to
the quoted cost for additional terms and conditions. Notify State
Purchasing Division (SPD) before submitting your purchase order to
verify/validate the additional costs.
This contract is for the provision of school buses and activity buses
only. The contract style is à la carte ordering, however, the bus cannot
be configured into any other vehicle except a school bus. Doing so
would not be within the scope of the solicitation and ensuing contract.
would not be within the scope of the solicitation and ensuing contract.
Ordering Instructions
Reference Statewide Contract ID: 99999-SPD-G20160601-0001 on Purchase
Orders
Please note: Awarded statewide contract suppliers are expected to offer,
FIRST, the products and services under this statewide contract in response to
all requests for quotes from authorized users of this statewide contract.
Further, all quotes received, based on this statewide contract, should include
the statewide contract number.
Customers can save money and purchase a base bus. Additionally,
customers may elect to build their school bus by selecting their
options from an à la carte menu of over 200 optional items. All buses
meet the Georgia Department of Education's (DOE) state school bus
specifications.
The following steps should be followed when ordering a bus from this
contract:
1. Customers should determine their requirements and ensure that
they meet DOE specifications
2. Customer will identify which of the purchase options best meets
their requirements. You cannot add options to the option
packages. Options can be added to base bus selections.
3. Compare vendor offerings and pricing.
4. Review warranty provisions and determine if extended warranty
terms should be purchased
5. Select desired vendor and purchase option based on the best
purchase value (price, compatibility with existing fleet, current
infrastructure support, etc.)
6. Complete the Build-a-Bus Worksheet.
7. Contact vendor and identify yourself as a State of Georgia
state contract school bus purchaser and submit the “Build-
A-Bus” Worksheet.
8. Compare vendor pricing against the contract price
9. Confirm delivery date and method
10. Issue purchase order or other order agreement and include
delivery requirements. Be sure that the Statewide
Contract Number is on the Purchase Order.
Revised April 2022 SPD-CP032
Pricing:
See “Pricing” attachment in Team Georgia Marketplace (TGM) for instructions of
where to locate the Vehicle Availability Matrix, which contains a consolidated
spreadsheet of the base prices for all school buses under the Georgia Statewide
Contract.
See “Options Pricing” attachment in Team Georgia Marketplace (TGM) for
available options and associated pricing.
Revised April 2022 SPD-CP032
DOAS CONTACT INFORMATION
DOAS Contract Manager
Name: Emily Harris
Phone: 470-668-2663
Email: emily.harris@doas.ga.gov
Procurement Help Desk
Telephone: 404-657-6000
Email: procurementhelp@doas.ga.gov
Revised April 2022 SPD-CP032