Agenda Item
i. Contract ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford Inc. (99999-SPD-ES40199373-009S) and Allan Vigil Ford Lincoln, Inc. (99999-SPD-ES40199373-002) ~ Acquisition of Operations Division Support Service Vehicles (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of Georgia Statewide Contract-99999-SPD-ES40199373-009S (Wade Ford Inc.) and 99999-SPD-ES40199373-002 (Allan Vigil Ford) for the purchase of support vehicles for the Operations Division in an amount not to exceed $2,000,000.
Why: Approval of the use of the Georgia Statewide Contract 99999-SPD-ES40199373-009S- Wade Ford, Inc., and 99999-SPD-ES40199373-002- Allan Vigil Ford, through a Cooperative Agreement, allows DeKalb County School District (“DCSD”) Operations Division to purchase support vehicles through fixed pricing that has been competitively solicited and awarded. This purchase will support staff transportation needs in maintaining the fleet lifecycle management.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Wade Ford, Inc. and Allan Vigil Ford Lincoln, Inc.
On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled from which the suppliers Wade Ford, Inc. and Allan Vigil Ford Lincoln, Inc. were awarded contracts.
These contracts are between the State of Georgia and Wade Ford, located at: 3860 Cobb Drive, Smyrna, GA 30080 and Allan Vigil Ford Lincoln, Inc. located at 6790 Mt. Zion Blvd., Morrow, GA 30260.
In accordance with Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or other government agencies.
Financial impact: This purchase will be allocated under the general fund from cost code 100.2700.573000.00011.7190.1320.8013.040.0000 for an amount not to exceed $2,000,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Dr. Chardra Carter, Assistant Director of Fleet Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _12/3/2024__________ Due Date: __12/6/2024_______ (Allow 3 to 5 business days)
Background information/Detail: Contract ~ Cooperative Agreement ~ Georgia Statewide Contract
~ Wade Ford Inc. (99999-SPD-ES40199373-009S) and Allan Vigil Ford Lincoln, Inc. (99999-
SPD-ES40199373-002) ~ Acquisition of Operations Division Support Service Vehicles (Not to
exceed $2,000,000).
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ x Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
Approving Attorney (and law firm if Outside Counsel) _____________________________
H.. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________