Agenda Item
ii. Venue ~ 2025 Graduation Ceremonies (Not to exceed $369,133.75) ~ Updated 1.13.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract for rental of the Georgia State Convocation Center for 23 Graduation Ceremonies in an amount not to exceed $369,133.75.
Why: To host in-door graduation ceremonies, as preferred by our students and families, it is necessary to rent a venue that has the capacity to accommodate 23 schools. Because we have 20+ schools, we facilitate multiple ceremonies each day and require a venue that has the capacity to accommodate between 3000 and 8000 attendees and the traffic flow.
The requested amount includes the contracted amount plus an additional $10,000 for unforeseen incidentals.
Details: This contract is for the 2025 graduation season. The rental fee includes the cost of security, EMS Services, chair rental, stage rental, stage draping, and custodial services for the commencement exercises of DeKalb County School District high schools. The event will take place over a period of five (6) days, including a setup day. The Georgia State Convocation Center is located at 455 Capitol Avenue, Atlanta, Georgia 30312.
Financial impact: $369,133.75 will be paid from charge code: 100.2100.544100.02011.7000.9990.8010.010.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Effective: May 21-25, 2025
Status: Approved for Legal Sufficiency