Agenda Item
ii. Contract Renewal ~ ITB 21-752-010 ~Tree Cutting and Trimming Services ~ Casey Tree Experts, Richmond Tree Experts, Inc., Total Outdoor, LLC. ~ Contract Renewal #4 of 4 (Not to exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 21-752-010 for Tree Cutting and Trimming Services in a not to exceed amount of $1,500,000 to:
Casey Tree Experts
Richmond Tree Experts, Inc.
Total Outdoor, LLC.
Why: This request is a contract renewal for Casey Tree Experts, Richmond Tree Experts, and Total Outdoor, LLC. to provide Tree cutting and trimming services throughout DeKalb County School District (“DCSD”) on an as-needed basis. This request extends the agreement for a final additional year as follows:
Casey Tree Experts - through March 1, 2026
Richmond Tree Experts, Inc. - through May 2, 2026
Total Outdoor, LLC. - through March 1, 2026
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On January 11, 2021, the Board approved the award of ITB 21-752-010 for Tree Cutting and Trimming Services to Casey Tree Experts, Richmond Tree Experts, Inc. and Total Outdoors, LLC as the most responsive and responsible offeror vendors to provide services throughout DCSD on an as-needed basis. This recommendation is for the fourth of four (#4 of 4) one (1) year contract renewal options.
Casey Tree Experts is located at 4135 Arcadia Industrial Cir SW, Lilburn, GA 30047.
Richmond Tree Experts, Inc. is located at 1715 Nekoma Street, Marietta, GA 30068.
Total Outdoors, LLC is located at 613 Baymist Ct, Loganville, GA 30052.
Financial impact: The total contract amount for these services, in an amount not to exceed $1,500,000, will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _12/3/2024__________ Due Date: __12/6/2024_______ (Allow 3 to 5 business days)
Background information/Detail: Contract Renewal-ITB 21-752-010- Tree Cutting and Trimming
Services- Casey Tree Experts, Richmond Tree Experts, Inc., Total Outdoor, LLC. - Contract
Renewal #4 of 4-Not to Exceed - $1,500,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
x
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept .
_____________________________
Approving Attorney (and law firm if Outside Counsel) H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________