Agenda Item
i. Award Renewal ~ ITB 24-458-Asphalt Paving, Striping and Overlay Services ~ DAF Concrete and ShepCo Paving ~ Renewal #1 of 4 (Not to exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal one of four (#1 of 4) for ITB 24-458 for Asphalt Paving, Striping, and Overlay Services in an amount not to exceed $2,500,000.
DAF Concrete, Inc.
ShepCO Paving, Inc.
Why: This request is for an award renewal for DAF Concrete, Inc. and ShepCo Paving, Inc. to provide paving, striping and overlay services throughout DeKalb County School District (“DCSD”) on an as-needed basis. The approval of the renewal provides services for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from February 1, 2025, through January 31, 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.
DAF Concrete, Inc. is located at 9061 turner Road, Jonesboro, Ga 30236
ShepCo Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The financial impact for these services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS.
*** This request is a confidential communication and should be treated as such ***
DESCRIPTION OF REQUEST
Title of Item/Topic: __Legal Review and Approval – Board Agenda Item Only_____________
(e.g., contract review, policy matter, etc.)
Date of request: _12/3/2024__________ Due Date: __12/6/2024_______ (Allow 3 to 5 business days)
Background information/Detail: Award Renewal-ITB 24-458-Asphalt Paving, Striping and
Overlay Services-DAF Concrete and ShepCo Paving - Renewal #1 of 4-Not to Exceed -
$2,500,000.
PROCUREMENT DETAILS (if applicable)
Include details confirming that all applicable DCSD procurement policies and requirements have been
adhered to: _________________________________________________________________________________
____________________________________________________________________________________________
SUPPORTING DOCUMENTATION
Please attach/include any additional supporting documentation that are relevant to your request.
Description of supporting documentation, if any _Chronology, BAI, Contracts, and all applicable
documents______________
REQUIRED AUTHORIZATION
Requested by: ___Darlene Y. Hughes___________________________________________________
Email: __darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447__________
Department: ______Operations Division__________________________________________________
Cabinet Member authorizing the request: _____Erick Hofstetter_______________________________________
LEGAL APPROVAL
Approved as to form by the DCSD Office of Legal Affairs? ☐ Yes ☐ No
-OR- (check one only)
Approved as to form by Outside Legal Counsel? ☐ Yes ☐ No
*Referrals to Outside Legal Counsel must be coordinated and approved by the DCSD Legal Dept.
Approving Attorney (and law firm if Outside Counsel) _____________________________
H. Eric Hilton, Esq.
Comments: ____________________________________________________________________________
______________________________________________________________________________________