Agenda Item
i. Contract Renewal and Contract Spend Limit Increase ~ ITB 22-80 District Wide Furniture, Fixtures & Equipment (FF&E) Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC. ~ Contract Renewal #3 of 4 and Spend Limit Increase (Not to exceed $7,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following:
The contract renewal for ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., for a term through March 14, 2025, to March 13, 2026, not to exceed amount of $5,000,000.
This is the third of four (#3 of 4) contract renewals for ITB 22-80.
An increase in the spend limit of contract ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., through March 13, 2025, in the not to exceed amount of $2,000,000.
Why: To continue addressing the critical needs of staff and students, by fulfilling orders for current and backordered furniture. The contract renewal will address future furniture needs of DCSD.
This will support the needs of staff and students, with quality furniture from qualified FF&E vendors by purchasing select furniture and equipment in support of all schools and facilities within the DeKalb County School District (“DCSD”).
Approval of the contract renewal and contract spend limit increase meets Strategic Goal Area 6: Organizational Excellence
Details: The Warehouse Department of the Operations Division is requesting contract renewal and an increased spend limit for ITB 22-80 for the District-Wide Furniture, Fixtures & Equipment (FF&E) Contract. The contract renewal is the third of four (#3 of 4) renewal options from March 14, 2025, through March 13, 2026.
The increased spend limit request is to address the $1.8 million in backordered student furniture (104 schools) that must be fulfilled to support DCSD students. Additionally, there is approximately $820,000 worth of backordered office furniture pending (21 schools), which is necessary to support principals, administrative staff, and various DCSD office spaces.
Financial impact: The financial impact of these services is a not to exceed amount of $5,000,000 through March 2026 for the contract renewal and $2,000,000 for the contract spend limit increase and will be allocated from the General Fund Code: 100.2600.561500.00011.7620.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Ernie Morris Enterprises, Inc. Quote #: AB1172024
P O Box 818
Bushnell FL 33513 RFP # 22-80
www.erniemorris.com
Date: 11/7/2024
This quote prepared for:
QUOTATION
DELIVERED & INSTALLED
DeKalb County School District Quoted by: Adin Burchfield
Bid # 22-80
1780 Montreal Road 404-822-6958
Tucker GA 30084 aburchfield@erniemorris.com
MFGR Part Number Description Qty Sell Ext Sell
CATEGORY ONE ITEM C1
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $318.56 $318.56
.Y0 Simple Synchro-Tilt Control
.N Armless
.H Hard Caster
$(1) Grade 1 Uph
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $318.56
CATEGORY ONE ITEM C2
ACB D10D Discover, 4L Chair, 12", C/D Shell 1 $45.00 $45.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $45.00
CATEGORY ONE ITEM C2A
ACB D10C Discover, 4L Chair, 14", C/D Shell 1 $45.00 $45.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $45.00
AB1172024 EXTENSION PRICING VALID THROUGH 3.14.2026.sp4 Page 1 of 8 11/7/2024
MFGR Part Number Description Qty Sell Ext Sell
CATEGORY ONE ITEM C2B
ACB D10B Discover, 4L Chair, 16", A/B Shell 1 $59.00 $59.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $59.00
CATEGORY ONE ITEM C2C
ACB D10A Discover, 4L Chair, 18", A/B Shell 1 $59.00 $59.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $59.00
CATEGORY ONE ITEM C6
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $359.04 $359.04
.Y0 Simple Synchro-Tilt Control
.A Height and Width Adj. Arm
.H Hard Caster
$(1) Grade 1 Uph
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $359.04
CATEGORY ONE ITEM D1
HON H38291R 38000 30D x 66W - 2R w/Lock Single Ped 1 $1,032.24 $1,032.24
Desk
$(L1STD) Grd L1 Standard Laminates
~ Undecided LAMINATE Option
$(P1) P1 Paint Opts
~ Undecided PAINT Option
Subtotal: $1,032.24
AB1172024 EXTENSION PRICING VALID THROUGH 3.14.2026.sp4 Page 2 of 8 11/7/2024
MFGR Part Number Description Qty Sell Ext Sell
CATEGORY ONE ITEM D3
ACB DA0DS Disc Open Front, REC1824, Solid Plastic 1 $151.50 $151.50
F Felt
5 Chrome
M Navy Indigo
D Sugar Maple (Solid Plastic)
Subtotal: $151.50
CATEGORY ONE ITEM F2
HON H682 Brigade 600 Series Lateral File 36W 1 $507.32 $507.32
2-Drawer
.L Standard Random Key Lock
$(P1) P1 Paint Opts
.Q Light Gray
Subtotal: $507.32
CATEGORY ONE ITEM T5
ACB 1280F Activity Table, Round, 48", Flat Edge 1 $255.00 $255.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $255.00
CATEGORY ONE ITEM T6
ACB 1260F Activity Table, Round, 60", Flat Edge 1 $275.00 $275.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $275.00
CATEGORY TWO ITEM C1
AB1172024 EXTENSION PRICING VALID THROUGH 3.14.2026.sp4 Page 3 of 8 11/7/2024
MFGR Part Number Description Qty Sell Ext Sell
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $318.56 $318.56
.Y0 Simple Synchro-Tilt Control
.N Armless
.H Hard Caster
$(1) Grade 1 Uph
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $318.56
CATEGORY TWO ITEM C2
ACB D10D Discover, 4L Chair, 12", C/D Shell 1 $45.00 $45.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $45.00
CATEGORY TWO ITEM C2A
ACB D10C Discover, 4L Chair, 14", C/D Shell 1 $45.00 $45.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $45.00
CATEGORY TWO ITEM C2B
ACB D10B Discover, 4L Chair, 16", A/B Shell 1 $59.00 $59.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $59.00
CATEGORY TWO ITEM C2C
AB1172024 EXTENSION PRICING VALID THROUGH 3.14.2026.sp4 Page 4 of 8 11/7/2024
MFGR Part Number Description Qty Sell Ext Sell
ACB D10A Discover, 4L Chair, 18", A/B Shell 1 $59.00 $59.00
F Felt
5 Chrome
M Navy Indigo
Subtotal: $59.00
CATEGORY TWO ITEM C6
HON HIWMU Ign 2.0 Mid-back Upholstered (non lumbar) 1 $359.04 $359.04
.Y0 Simple Synchro-Tilt Control
.A Height and Width Adj. Arm
.H Hard Caster
$(1) Grade 1 Uph
.APX Apex
13 Navy
.NL No Lumbar
.SB Standard Base
.T Black
Subtotal: $359.04
CATEGORY TWO ITEM D1
HON H38291R 38000 30D x 66W - 2R w/Lock Single Ped 1 $1,032.24 $1,032.24
Desk
$(L1STD) Grd L1 Standard Laminates
~ Undecided LAMINATE Option
$(P1) P1 Paint Opts
~ Undecided PAINT Option
Subtotal: $1,032.24
CATEGORY TWO ITEM D2
ACB D85XS D800, 18", A+ Shell, BR, Solid Plastic 1 $308.25 $308.25
X None
5 Chrome
M Navy Indigo
D Sugar Maple (Solid Plastic)
Subtotal: $308.25
AB1172024 EXTENSION PRICING VALID THROUGH 3.14.2026.sp4 Page 5 of 8 11/7/2024
MFGR Part Number Description Qty Sell Ext Sell
CATEGORY TWO ITEM D3
ACB DA0DS Disc Open Front, REC1824, Solid Plastic 1 $151.50 $151.50
F Felt
5 Chrome
M Navy Indigo
D Sugar Maple (Solid Plastic)
Subtotal: $151.50
CATEGORY TWO ITEM F2
HON H682 Brigade 600 Series Lateral File 36W 1 $507.32 $507.32
2-Drawer
.L Standard Random Key Lock
$(P1) P1 Paint Opts
.Q Light Gray
Subtotal: $507.32
CATEGORY TWO ITEM T3
ACB 1230F Activity Table, Rectangle, 30x60, Flat Edge 1 $245.00 $245.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $245.00
CATEGORY TWO ITEM T4
ACB 1250F Activity Table, Rectangle, 30x72, Flat Edge 1 $280.00 $280.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $280.00
CATEGORY TWO ITEM T6
AB1172024 EXTENSION PRICING VALID THROUGH 3.14.2026.sp4 Page 6 of 8 11/7/2024
MFGR Part Number Description Qty Sell Ext Sell
ACB 1260F Activity Table, Round, 60", Flat Edge 1 $275.00 $275.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $275.00
CATEGORY TWO ITEM T7
ACB 1275F Activity Table, Kidney, 48x72, Flat Edge 1 $370.00 $370.00
F Felt
7 Black
7M Fusion Maple
0 Black
Subtotal: $370.00
Total including Delivery and Installation: $7,161.57
Sales Tax, if applicable, will be added to your invoice.
Approved By: _____________________________________________ Date:_______________
Name
_____________________________________________ PO:________________
Title
Ø Prices of items with fabric may change if different fabrics are selected. If no fabric is selected, the price is based on the standard fabric for that item, usually
grade II or III.
Ø Furniture is made to order and is not returnable.
Ø Drawings must be checked by customer for accuracy of dimensions, location of doors, windows, built-ins, power and data receptacles.
Ø Quote number must be referenced on purchase order.
Ø Manufacturer warranties apply.
Ø Order changes must be in writing.
Ø All designs, plans, layouts, drawings and specifications are the property of EMEI and may not be used, reproduced or distributed, in whole or part, without
prior written consent.
Ø All dimensions in this quote are nominal.
Ø We are pleased to provide these drawings and quotes in response to your request. The documents are provided to you without charge by Ernie Morris
Enterprises, Inc. (EMEI) for marketing purposes only. They identify and depict office furniture products that could become freestanding, non-structural
elements to be placed within the end users building. These documents are not intended to contain any specification, plan or depiction by EMEI of, or
otherwise reflect any opinion, direction or proposal by EMEI with respect to any non-structural elements of the end user's building. To the extent the
documents contain any depiction of any structural or non-structural elements of the end user's building; they are for reference purposes only.
AB1172024 EXTENSION PRICING VALID THROUGH 3.14.2026.sp4 Page 7 of 8 11/7/2024
MFGR Part Number Description Qty Sell Ext Sell
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