Agenda Item
i. Contract Renewal and Contract Spend Limit Increase ~ ITB 22-80 District Wide Furniture, Fixtures & Equipment (FF&E) Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC. ~ Contract Renewal #3 of 4 and Spend Limit Increase (Not to exceed $7,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following:
The contract renewal for ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., for a term through March 14, 2025, to March 13, 2026, not to exceed amount of $5,000,000.
This is the third of four (#3 of 4) contract renewals for ITB 22-80.
An increase in the spend limit of contract ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., through March 13, 2025, in the not to exceed amount of $2,000,000.
Why: To continue addressing the critical needs of staff and students, by fulfilling orders for current and backordered furniture. The contract renewal will address future furniture needs of DCSD.
This will support the needs of staff and students, with quality furniture from qualified FF&E vendors by purchasing select furniture and equipment in support of all schools and facilities within the DeKalb County School District (“DCSD”).
Approval of the contract renewal and contract spend limit increase meets Strategic Goal Area 6: Organizational Excellence
Details: The Warehouse Department of the Operations Division is requesting contract renewal and an increased spend limit for ITB 22-80 for the District-Wide Furniture, Fixtures & Equipment (FF&E) Contract. The contract renewal is the third of four (#3 of 4) renewal options from March 14, 2025, through March 13, 2026.
The increased spend limit request is to address the $1.8 million in backordered student furniture (104 schools) that must be fulfilled to support DCSD students. Additionally, there is approximately $820,000 worth of backordered office furniture pending (21 schools), which is necessary to support principals, administrative staff, and various DCSD office spaces.
Financial impact: The financial impact of these services is a not to exceed amount of $5,000,000 through March 2026 for the contract renewal and $2,000,000 for the contract spend limit increase and will be allocated from the General Fund Code: 100.2600.561500.00011.7620.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
BID Send Orders & Correspondence to:
SSI Bid Number: Q-521482 Customer Care Ph. 888-388-3224
Email Orders: orders@schoolspecialty.com
Currency: USD
Bid Team: bidnotices@schoolspecialty.com
Customer Bid Number: 22-80 DISTRICT WIDE FURNITURE, FIXTURES &
EQUIPMENT RENEWAL Lift Gate Truck Required:
Due Date: 10-30-2024, 12:00 PM Inside Delivery:
Expiration Date: 01-30-2025 Notes:
Customer Number: 134569
Requestor Name:
Bill To: DEKALB COUNTY BOARD OF EDUCATION
1701 MOUNTAIN INDUSTRIAL BLVD
STONE MOUNTAIN, GA 30083-1027
Customer SSI Item Alt Image Item Description Pack Item Your Price Extended Price
Item # Item Size Qty
C5 1441272 CHAIR - CLASSROOM SELECT - CONTEMPORARY MUSIC CHAIR - 18 IN - SPECIFY SEAT Each 1 $91.21 $91.21
AND BACK COLOR - BLACK - SPECIFY GLIDE TYPE
T4 676050 FOLDING TABLE - NPS BT3000 SERIES HEAVY DUTY FOLDING TABLE 30 X 72 IN - Each 1 $211.28 $211.28
SPECKLED GRAY
M2 5000336 LECTERN - OKLAHOMA SOUND - ARISTOCRAT SOUND LECTERN - RECHARGEABLE Each 1 $1,626.66 $1,626.66
BATTERY - SPECIFY SIZE - SPECIFY COLOR - SPECIFY MICROPHONE TYPE
M2 1134413 LIGHT - BRASS READING NOT FACTORY INSTALLED Each 1 $81.69 $81.69
M2 675599 LECTERN ACCESSORY OSC HAND-HELD WIRELESS MICROPHONE Each 1 $257.06 $257.06
Subtotal $2,267.90
Estimated Taxes
Total $2,267.90
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