Agenda Item
i. Contract Renewal and Contract Spend Limit Increase ~ ITB 22-80 District Wide Furniture, Fixtures & Equipment (FF&E) Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC. ~ Contract Renewal #3 of 4 and Spend Limit Increase (Not to exceed $7,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following:
The contract renewal for ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., for a term through March 14, 2025, to March 13, 2026, not to exceed amount of $5,000,000.
This is the third of four (#3 of 4) contract renewals for ITB 22-80.
An increase in the spend limit of contract ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., through March 13, 2025, in the not to exceed amount of $2,000,000.
Why: To continue addressing the critical needs of staff and students, by fulfilling orders for current and backordered furniture. The contract renewal will address future furniture needs of DCSD.
This will support the needs of staff and students, with quality furniture from qualified FF&E vendors by purchasing select furniture and equipment in support of all schools and facilities within the DeKalb County School District (“DCSD”).
Approval of the contract renewal and contract spend limit increase meets Strategic Goal Area 6: Organizational Excellence
Details: The Warehouse Department of the Operations Division is requesting contract renewal and an increased spend limit for ITB 22-80 for the District-Wide Furniture, Fixtures & Equipment (FF&E) Contract. The contract renewal is the third of four (#3 of 4) renewal options from March 14, 2025, through March 13, 2026.
The increased spend limit request is to address the $1.8 million in backordered student furniture (104 schools) that must be fulfilled to support DCSD students. Additionally, there is approximately $820,000 worth of backordered office furniture pending (21 schools), which is necessary to support principals, administrative staff, and various DCSD office spaces.
Financial impact: The financial impact of these services is a not to exceed amount of $5,000,000 through March 2026 for the contract renewal and $2,000,000 for the contract spend limit increase and will be allocated from the General Fund Code: 100.2600.561500.00011.7620.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
____________________________________________________________________________________
MEMORANDUM
TO: Mr. Erick Hofstetter, Chief Operating Officer,
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: February 12, 2024
RE: ITB 22-80 District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award Ernie
Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC.,
Contract Extension Ratification and Approval, Year 3 of 4 (Not to exceed $4,000,000)
At its business meeting on Monday, February 12, 2024, the DeKalb Board of Education approved the
extension of contract 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract
Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty
LLC., for a term through March 14, 2024 to March 13, 2025, not to exceed the amount of $4,000,000.
Please take the appropriate action to affect this directive of the Board.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Latrice Brown-Shropshire, Purchasing Assistant, Vendor Services, Division of Finance