Agenda Item
i. Contract Renewal and Contract Spend Limit Increase ~ ITB 22-80 District Wide Furniture, Fixtures & Equipment (FF&E) Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC. ~ Contract Renewal #3 of 4 and Spend Limit Increase (Not to exceed $7,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following:
The contract renewal for ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., for a term through March 14, 2025, to March 13, 2026, not to exceed amount of $5,000,000.
This is the third of four (#3 of 4) contract renewals for ITB 22-80.
An increase in the spend limit of contract ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., through March 13, 2025, in the not to exceed amount of $2,000,000.
Why: To continue addressing the critical needs of staff and students, by fulfilling orders for current and backordered furniture. The contract renewal will address future furniture needs of DCSD.
This will support the needs of staff and students, with quality furniture from qualified FF&E vendors by purchasing select furniture and equipment in support of all schools and facilities within the DeKalb County School District (“DCSD”).
Approval of the contract renewal and contract spend limit increase meets Strategic Goal Area 6: Organizational Excellence
Details: The Warehouse Department of the Operations Division is requesting contract renewal and an increased spend limit for ITB 22-80 for the District-Wide Furniture, Fixtures & Equipment (FF&E) Contract. The contract renewal is the third of four (#3 of 4) renewal options from March 14, 2025, through March 13, 2026.
The increased spend limit request is to address the $1.8 million in backordered student furniture (104 schools) that must be fulfilled to support DCSD students. Additionally, there is approximately $820,000 worth of backordered office furniture pending (21 schools), which is necessary to support principals, administrative staff, and various DCSD office spaces.
Financial impact: The financial impact of these services is a not to exceed amount of $5,000,000 through March 2026 for the contract renewal and $2,000,000 for the contract spend limit increase and will be allocated from the General Fund Code: 100.2600.561500.00011.7620.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 23, 2024 Revised
VIA EMAIL: ABURCHFIELD@ERNIEMORRIS.COM
Ernie Morris Enterprises, Inc.
PO Box 818
Bushnell, FL 33513
ATTN: Adin Burchfield, General Manager
Reference: ITB 22-80, District Wide Furniture, Fixtures and Equipment – Renewal Request
Dear Mr. Burchfield:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 22-80, District Wide Furniture,
Fixtures and Equipment, for one (1) year on the same terms, conditions, and revised pricing as stated in the bid
items listed below in the Agreement between DCSD and Ernie Morris Enterprises, Inc. The purpose of this letter is
to obtain Ernie Morris Enterprises, Inc.’s acceptance of DCSD’s offer to renew the Agreement.
Item No.: Category 1 – #C1, #C2, #C2A, C2B, C2C, C6, D1, D3, T5, T6 & F2 only; Category 2 – C1, C2, C2A,
C2B, C2C, C6, D1, D2, D3, T3, T4, T6, T7 & F2 only; Category 3 – Amtab, Artco Bell,
Classroom Select, Global, Hann, Haussman, HON, KI, Mayline, National Business Furniture,
Oklahoma Sound, Russ, Safco, Sparkeology, Waddell & Wenger only.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
March 15, 2025, through March 14, 2026. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates Ernie Morris Enterprises, Inc.’s consideration of this offer to renew the award of ITB 22-80.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Wednesday,
November 13, 2024, to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must
be maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Mr. Erick Hofstetter
Mr. Keith Singleton
Mr. Kelvin Thorton
ACKNOWLEDGMENT
Ernie Morris Enterprises, Inc. hereby accepts DeKalb County School District’s offer to renew the award of ITB 22-80, District
Wide Furniture, Fixtures, and Equipment as set forth in the Agreement until March 14, 2026. Ernie Morris Enterprises, Inc.
understands that this acceptance is subject to the approval of the DeKalb County Board of Education.
____________________________________________ 11/11/2024
________________________
Authorized Signatory Date
Adin Burchfield General Manager
____________________________________________ ________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org