Agenda Item
i. Contract Renewal and Contract Spend Limit Increase ~ ITB 22-80 District Wide Furniture, Fixtures & Equipment (FF&E) Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC. ~ Contract Renewal #3 of 4 and Spend Limit Increase (Not to exceed $7,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following:
The contract renewal for ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) district Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., for a term through March 14, 2025, to March 13, 2026, not to exceed amount of $5,000,000.
This is the third of four (#3 of 4) contract renewals for ITB 22-80.
An increase in the spend limit of contract ITB 22-80 for District-Wide Furniture, Fixtures & Equipment (FF&E) Contract Award for Ernie Morris Enterprises, Lakeshore Learning Materials LLC., and School Specialty LLC., through March 13, 2025, in the not to exceed amount of $2,000,000.
Why: To continue addressing the critical needs of staff and students, by fulfilling orders for current and backordered furniture. The contract renewal will address future furniture needs of DCSD.
This will support the needs of staff and students, with quality furniture from qualified FF&E vendors by purchasing select furniture and equipment in support of all schools and facilities within the DeKalb County School District (“DCSD”).
Approval of the contract renewal and contract spend limit increase meets Strategic Goal Area 6: Organizational Excellence
Details: The Warehouse Department of the Operations Division is requesting contract renewal and an increased spend limit for ITB 22-80 for the District-Wide Furniture, Fixtures & Equipment (FF&E) Contract. The contract renewal is the third of four (#3 of 4) renewal options from March 14, 2025, through March 13, 2026.
The increased spend limit request is to address the $1.8 million in backordered student furniture (104 schools) that must be fulfilled to support DCSD students. Additionally, there is approximately $820,000 worth of backordered office furniture pending (21 schools), which is necessary to support principals, administrative staff, and various DCSD office spaces.
Financial impact: The financial impact of these services is a not to exceed amount of $5,000,000 through March 2026 for the contract renewal and $2,000,000 for the contract spend limit increase and will be allocated from the General Fund Code: 100.2600.561500.00011.7620.9990.8010.040.0000
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 23, 2024
VIA EMAIL: biddept@lakeshorelearning.com
Lakeshore Learning Materials, LLC
2695 E. Dominguez Street
Carson, CA 90895
ATTN: Eunice Peterson, Bid Admin Supervisor
Reference: ITB 22-80, District Wide Furniture, Fixtures and Equipment – Renewal Request
Dear Ms. Peterson:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 22-80, District Wide Furniture,
Fixtures, and Equipment, for one (1) year on the same terms, conditions, and pricing as stated in the bid items
listed below in the Agreement between DCSD and Lakeshore Learning Materials, LLC. The purpose of this letter is
to obtain Lakeshore Learning Materials, LLC’s acceptance of DCSD’s offer to renew the Agreement.
Item No.: Category 1 – #C3, #C3A, & #C3B only.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
March 15, 2025, through March 14, 2026. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates Lakeshore Learning Materials, LLC’s consideration of this offer to renew the award of
ITB 22-80.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Wednesday,
October 30, 2024, to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Mr. Erick Hofstetter
Mr. Keith Singleton
Mr. Kelvin Thornton
ACKNOWLEDGMENT
Lakeshore Learning Materials, LLC hereby accepts DeKalb County School District’s offer to renew the award of ITB
22-80, District Wide Furniture, Fixtures, and Equipment as set forth in the Agreement until March 14, 2026.
Lakeshore Learning Materials, LLC understands that this acceptance is subject to the approval of the DeKalb
County Board of Education.
____________________________________________ 10/24/2024
________________________
Authorized Signatory Date
Jennifer Doran
____________________________________________ Director of Bid & Contracts
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
SECRETARY’S CERTIFICATE
The undersigned, Jennifer Centazzo, being the duly appointed and acting Chief Operating Officer of
Lakeshore Learning Materials, LLC, a California Limited Liability Company (the "Company"), does hereby
certify that the resolution set forth below is a true and complete copy of a resolution duly adopted by
the Board of Managers of the Company by unanimous written consent on January 6, 2024; and that said
resolution has not been amended or repealed and is still in full force and effect:
THEREFORE, BE IT RESOLVED that
Tyler Domski, be, and he hereby is, appointed and designated as Vice President of Business Process and
Contracts, Mike Duong, be, and he hereby is, appointed and designated as Vice President of Sales
Operations, Jennifer Doran, be, and she hereby is, appointed and designated as Director - Bid &
Contracts, Rafael Muro, be, and he hereby is, appointed and designated as Bid Operations Manager,
Eunice Peterson, be, and she hereby is, appointed and designated Bid Manager, Mariel Barbosa, be, and
she hereby is, appointed and designated as Bid Administration Manager, and Luke Creamer, be, and he
hereby is, appointed and designated as Bid Analyst, and Johanna Lopez, be, and she hereby is,
appointed and designated as Bid Analyst, Kyle Ferguson-Owens, be, and she hereby is, appointed and
designated as Bid Analyst, and Christopher Kingston, be, and he hereby is, appointed and designated as
Bid Analyst, and Lizbeth Borja, be, and she hereby is, appointed and designated as Bid Analyst, and Jason
Shamburg, be, and he hereby is, appointed and designated as Bid Analyst, all with full power and
authority to act in the name and on behalf of the Company in all negotiations, concerns and transactions
with third parties, their employees or agents in connection with bidding, which actions shall include but
not be limited to the execution of, and affixation of the corporate seal to, all bids, papers, documents,
affidavits, bond, sureties, purchase orders and notices issued pursuant to the provisions of any such bid
or contract, with each and every such act to be conclusive evidence of their authority therefore and the
approval, confirmation and acceptance thereof as valid and binding upon the Company.
IN WITNESS WHEREOF, I have hereunto set my hand and the seal of the Company this 24th day of
October, 2024.
Jennifer Centazzo
Chief Operating Officer