Agenda Item
ii. Contract Renewal ~ ITB 21-752-010 ~Tree Cutting and Trimming Services ~ Casey Tree Experts, Richmond Tree Experts, Inc., Total Outdoor, LLC. ~ Contract Renewal #4 of 4 (Not to exceed $1,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for ITB 21-752-010 for Tree Cutting and Trimming Services in a not to exceed amount of $1,500,000 to:
Casey Tree Experts
Richmond Tree Experts, Inc.
Total Outdoor, LLC.
Why: This request is a contract renewal for Casey Tree Experts, Richmond Tree Experts, and Total Outdoor, LLC. to provide Tree cutting and trimming services throughout DeKalb County School District (“DCSD”) on an as-needed basis. This request extends the agreement for a final additional year as follows:
Casey Tree Experts - through March 1, 2026
Richmond Tree Experts, Inc. - through May 2, 2026
Total Outdoor, LLC. - through March 1, 2026
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On January 11, 2021, the Board approved the award of ITB 21-752-010 for Tree Cutting and Trimming Services to Casey Tree Experts, Richmond Tree Experts, Inc. and Total Outdoors, LLC as the most responsive and responsible offeror vendors to provide services throughout DCSD on an as-needed basis. This recommendation is for the fourth of four (#4 of 4) one (1) year contract renewal options.
Casey Tree Experts is located at 4135 Arcadia Industrial Cir SW, Lilburn, GA 30047.
Richmond Tree Experts, Inc. is located at 1715 Nekoma Street, Marietta, GA 30068.
Total Outdoors, LLC is located at 613 Baymist Ct, Loganville, GA 30052.
Financial impact: The total contract amount for these services, in an amount not to exceed $1,500,000, will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Date
CERTIFICATE OF LIABILITY INSURANCE 10/16/2024
Producer: Plymouth Insurance Agency This Certificate is issued as a matter of information only and confers no
2739 U.S. Highway 19 N. rights upon the Certificate Holder. This Certificate does not amend, extend
or alter the coverage afforded by the policies below.
Holiday, FL 34691
(727) 938-5562 Insurers Affording Coverage NAIC #
Insurer A: Lion Insurance Company 11075
Insured: South East Personnel Leasing, Inc. & Subsidiaries
Insurer B:
2739 U.S. Highway 19 N.
Insurer C:
Holiday, FL 34691
Insurer D:
Insurer E:
Coverages
The policies of insurance listed below have been issued to the insured named above for the policy period indicated. Notwithstanding any requirement, term or condition of any contract or other document
with respect to which this certificate may be issued or may pertain, the insurance afforded by the policies described herein is subject to all the terms, exclusions, and conditions of such policies. Aggregate
limits shown may have been reduced by paid claims.
INSR ADDL Policy Effective Policy Expiration
Type of Insurance Policy Number Limits
LTR INSRD Date (MM/DD/YY) Date(MM/DD/YY)
GENERAL LIABILITY Each Occurrence $
Commercial General Liability
Damage to rented premises (EA
Claims Made Occur occurrence) $
Med Exp $
Personal Adv Injury $
General aggregate limit applies per:
General Aggregate $
Policy Project LOC
Products - Comp/Op Agg $
AUTOMOBILE LIABILITY Combined Single Limit
(EA Accident) $
Any Auto
Bodily Injury
All Owned Autos
(Per Person) $
Scheduled Autos
Hired Autos Bodily Injury
Non-Owned Autos (Per Accident) $
Property Damage
(Per Accident) $
EXCESS/UMBRELLA LIABILITY Each Occurrence
Occur Claims Made Aggregate
Deductible
A Workers Compensation and X WC Statu- OTH-
Employers' Liability WC 71949 01/01/2024 01/01/2025 tory Limits ER
E.L. Each Accident $1,000,000
Any proprietor/partner/executive officer/member
excluded? NO $1,000,000
E.L. Disease - Ea Employee
If Yes, describe under special provisions below.
E.L. Disease - Policy Limits $1,000,000
Other Lion Insurance Company is A.M. Best Company rated A (Excellent). AMB # 12616
Descriptions of Operations/Locations/Vehicles/Exclusions added by Endorsement/Special Provisions: Client ID: 83-67-132
Coverage only applies to active employee(s) of South East Personnel Leasing, Inc. & Subsidiaries that are leased to the following "Client Company":
Richmond Tree Experts GA LLC
Coverage only applies to injuries incurred by South East Personnel Leasing, Inc. & Subsidiaries active employee(s) , while working in: GA.
Coverage does not apply to statutory employee(s) or independent contractor(s) of the Client Company or any other entity.
A list of the active employee(s) leased to the Client Company can be obtained by emailing a request to certificates@lioninsurancecompany.com
Project Name:
ISSUE 07-12-23 (TD). REISSUE 10-18-23 (TD). REISSUE 10-16-24 (KLT)
Begin Date: 6/8/2022
CERTIFICATE HOLDER CANCELLATION
Should any of the above described policies be cancelled before the expiration date thereof, the issuing
DEKALB COUNTY SCHOOL DISTRICT insurer will endeavor to mail 30 days written notice to the certificate holder named to the left, but failure to
do so shall impose no obligation or liability of any kind upon the insurer, its agents or representatives.
1701 MOUNTAIN INDUSTRIAL BLVD.
STONE MOUNTAIN, GA 30083