Agenda Item
i. Award Renewal ~ ITB 24-458-Asphalt Paving, Striping and Overlay Services ~ DAF Concrete and ShepCo Paving ~ Renewal #1 of 4 (Not to exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal one of four (#1 of 4) for ITB 24-458 for Asphalt Paving, Striping, and Overlay Services in an amount not to exceed $2,500,000.
DAF Concrete, Inc.
ShepCO Paving, Inc.
Why: This request is for an award renewal for DAF Concrete, Inc. and ShepCo Paving, Inc. to provide paving, striping and overlay services throughout DeKalb County School District (“DCSD”) on an as-needed basis. The approval of the renewal provides services for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from February 1, 2025, through January 31, 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.
DAF Concrete, Inc. is located at 9061 turner Road, Jonesboro, Ga 30236
ShepCo Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The financial impact for these services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Asphalt Paving, Striping and Overlay Services -
Award Renewal (#1 of 4)
Scope:
Approval of Renewal the award of ITB 24-548 Asphalt Paving, Striping and
Overlay Services to DAF Concrete, Inc and ShepCo Paving Inc. to provide
as-needed services as specified in the bid documents and Owner’s Criteria
and Narrative Scope of Work.
Contract/Renewal Term:
The DeKalb County Board of Education (“the Board”) approved the award for
an initial one (1) year term for a Not to Exceed amount of $2,500,000 with
four (4), one (1) year options to renew subject to Board approval on a year-
to-year basis.
The renewals terms are as follows:
• Contract Year 2, Renewal #1 (1 of 4) – February 1, 2025, through
January 31, 2026, Not to Exceed $2,500,000.
o This current agenda item seeks the Board of Education
approval for the first of four (#1 of 4) one (1) year award
renewal options.
Solicitation Process:
ITB 24-548 was competitively solicited through the Procurement
Department on May 10, 2023. On May 23, 2023, two (2) bids were received
for Asphalt Paving, Striping and Overlay Services. Both bids were reviewed
and deemed responsive to the requirements of the solicitation. Based on the
review and evaluation of the bids received DAF Concrete, Inc and ShepCo
Paving Inc. received the award.
Award Process:
On February 12, 2024, the DeKalb County Board of Education approved the
award of ITB 24-548 Asphalt Paving, Striping and Overlay Services to DAF
Concrete, Inc. and ShepCo Paving as the lowest responsive, responsible
bidders in accordance with the Invitation to Bid documents.