Agenda Item
i. Award Renewal ~ ITB 24-458-Asphalt Paving, Striping and Overlay Services ~ DAF Concrete and ShepCo Paving ~ Renewal #1 of 4 (Not to exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal one of four (#1 of 4) for ITB 24-458 for Asphalt Paving, Striping, and Overlay Services in an amount not to exceed $2,500,000.
DAF Concrete, Inc.
ShepCO Paving, Inc.
Why: This request is for an award renewal for DAF Concrete, Inc. and ShepCo Paving, Inc. to provide paving, striping and overlay services throughout DeKalb County School District (“DCSD”) on an as-needed basis. The approval of the renewal provides services for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from February 1, 2025, through January 31, 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.
DAF Concrete, Inc. is located at 9061 turner Road, Jonesboro, Ga 30236
ShepCo Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The financial impact for these services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
October 9, 2024
VIA EMAIL daf_concrete_inc@yahoo.com
DAF Concrete, Inc.
212 Hicks Drive
Marietta, GA 30060
ATTN: Antonio Sanchez
Reference: ITB 24-548 Asphalt, Paving, Striping & Overlay – Notice of Renewal
Dear Mr. Sanchez:
The DeKalb County School District (“DCSD”) desires to renew the award of ITB 24-548 Asphalt, Paving, Striping &
Overlay, for one (1) year on the same terms, conditions, and pricing as set forth in the Agreement between DCSD
and DAF Concrete, Inc. as dated in the Bid. The purpose of this letter is to obtain DAF Concrete, Inc.’s acceptance
of DCSD’s offer to renew the Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
February 1, 2025, through January 31, 2026. DCSD appreciates DAF Concrete, Inc.’s consideration of this offer to
renew the award of ITB 24-548.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below, and email both documents no later than Wednesday,
October 16, 2024 to Latrice Brown at Latrice_Brown@dekalbschoolsga.org. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included.
Best regards,
Carla L. Smith
Executive Director
CLS/smg
c: Mr. Erick Hofstetter
Mr. Bobby Moncrief
Mr. Winward Hines
Mr. Weyman Christopher
ACKNOWLEDGMENT
DAF Concrete, Inc. hereby accepts DeKalb County School District’s offer to renew the award of ITB 24-548 Asphalt,
Paving, Striping & Overlay as set forth in the Agreement until January 31, 2026. DAF Concrete, Inc. understands
that this acceptance is subject to the approval of the DeKalb County Board of Education.
____________________________________________ 10/09/2024
________________________
Authorized Signatory Date
Antonio Sanchez
____________________________________________ President
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org