Agenda Item
i. Award Renewal ~ ITB 24-458-Asphalt Paving, Striping and Overlay Services ~ DAF Concrete and ShepCo Paving ~ Renewal #1 of 4 (Not to exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal one of four (#1 of 4) for ITB 24-458 for Asphalt Paving, Striping, and Overlay Services in an amount not to exceed $2,500,000.
DAF Concrete, Inc.
ShepCO Paving, Inc.
Why: This request is for an award renewal for DAF Concrete, Inc. and ShepCo Paving, Inc. to provide paving, striping and overlay services throughout DeKalb County School District (“DCSD”) on an as-needed basis. The approval of the renewal provides services for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from February 1, 2025, through January 31, 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.
DAF Concrete, Inc. is located at 9061 turner Road, Jonesboro, Ga 30236
ShepCo Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The financial impact for these services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 10/10/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
PHONE (770)507-3200 FAX
Griffin Insurance Agency Inc (A/C, No, Ext): (A/C, No):
(770)507-7967
E-MAIL COI@GriffinInsure.com
P O Box 1768 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
Stockbridge GA 30281 INSURER A : Auto Owners Insurance 18988
INSURED INSURER B : Hudson Insurance Co. 25054
DAF CONCRETE INC INSURER C : NorGuard Insurance 31470
212 HICKS DR SE INSURER D : Evanston Insurance Company 35378
INSURER E :
MARIETTA GA 30060 INSURER F :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
A CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 500,000
X MED EXP (Any one person) $ 10,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: 80300719 5/5/2024 5/5/2025 GENERAL AGGREGATE $ 2,000,000
POLICY X PRO-
JECT LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
$ 1,000,000
ANY AUTO BODILY INJURY (Per person) $
B ALL OWNED SCHEDULED
AUTOS
X AUTOS
HST-000474-00 4/13/2024 4/13/2025 BODILY INJURY (Per accident) $
NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS (Per accident)
$
X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000
EXCESS LIAB CLAIMS-MADE 48-999249-01 5/5/2024 5/5/2025 AGGREGATE $ 2,000,000
A
DED X RETENTION $ 10,000 X $
WORKERS COMPENSATION PER OTH-
X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE DAWC 523231 3/25/2024 3/25/2025 E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? Y N/A
C (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
D Pollution Liability CPLMOL121819 2/7/2024 2/7/2025 PER OCCURRENCE LIMIT 1,000,000
GENERAL AGGREGATE LIMIT 2,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
CERTIFICATE HOLDER CANCELLATION
Latrice_Brown@dekalbschoolsga.org
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
DEKALB COUNTY SCHOOL DISTRICT THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
ROBERT R FREEMAN ADMINISTRATIVE COMPLEX
1701 MOUNTAIN INDUSTRIAL BLVD
AUTHORIZED REPRESENTATIVE
STONE MOUNTAIN, GA 30083
Keith Griffin/PLS
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