Agenda Item
i. Award Renewal ~ ITB 24-458-Asphalt Paving, Striping and Overlay Services ~ DAF Concrete and ShepCo Paving ~ Renewal #1 of 4 (Not to exceed $2,500,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract renewal one of four (#1 of 4) for ITB 24-458 for Asphalt Paving, Striping, and Overlay Services in an amount not to exceed $2,500,000.
DAF Concrete, Inc.
ShepCO Paving, Inc.
Why: This request is for an award renewal for DAF Concrete, Inc. and ShepCo Paving, Inc. to provide paving, striping and overlay services throughout DeKalb County School District (“DCSD”) on an as-needed basis. The approval of the renewal provides services for both the Facilities Maintenance Department and the District’s E-SPLOST Capital Improvement Program. This request extends the agreement for an additional year from February 1, 2025, through January 31, 2026.
Approval of the contract renewal meets Strategic Goal Area 6: Organizational Excellence.
Details: On February 12, 2024, the Board approved the award of ITB 24-458 for Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc. and ShepCo Paving, Inc. as the most responsive and responsible vendors to provide services throughout DCSD on an as-needed basis. This recommendation is for the first of four (#1 of 4) one (1) year contract renewal options.
DAF Concrete, Inc. is located at 9061 turner Road, Jonesboro, Ga 30236
ShepCo Paving, Inc. is located at 4080 McGinnis Ferry Road, Alpharetta, GA 30005.
Financial impact: The financial impact for these services in an amount not to exceed $2,500,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Board Agenda Item
Meeting Date: January 13, 2025
Agenda Item Title: Award Renewal-ITB 24-458-Asphalt Paving,
Striping and Overlay Services-DAF Concrete and ShepCo Paving -
Renewal #1 of 4-Not to Exceed - $2,500,000.
QUICK SUMMARY ABSTRACT:
Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of
Operations
Requested Action:
It is requested that the DeKalb County Board of Education (“the Board”)
approve the contract renewal one of four (#1 of 4) for ITB 24-458 for
Asphalt Paving, Striping, and Overlay Services in an amount not to
exceed $2,500,000:
• DAF Concrete, Inc.
• ShepCO Paving, Inc.
Rationale:
This request is for an award renewal for DAF Concrete, Inc. and ShepCo
Paving, Inc. to provide paving, striping and overlay services throughout
DeKalb County School District (“DCSD”) on an as-needed basis. The approval
of the renewal provides services for both the Facilities Maintenance
Department and the District’s E-SPLOST Capital Improvement Program. This
request extends the agreement for an additional year from February 1,
2025, through January 31, 2026.
Approval of the contract renewal meets Strategic Goal Area 6:
Organizational Excellence.
Details:
On February 12, 2024, the Board approved the award of ITB 24-458 for
Asphalt Paving, Striping, and Overlay Services to DAF Concrete, Inc.
and ShepCo Paving, Inc. as the most responsive and responsible vendors
to provide services throughout DCSD on an as-needed basis. This
recommendation is for the first of four (#1 of 4) one (1) year
contract renewal options.
• DAF Concrete, Inc. is located at 9061 turner Road, Jonesboro, Ga
30236
• ShepCo Paving, Inc. is located at 4080 McGinnis Ferry Road,
Alpharetta, GA 30005.
Board Agenda Item
Summary:
This award renewal request is for the first of four (#1 of 4) one (1) year
renewal options. The requested renewal term is February 1, 2025,
through January 31, 2026, along with Board approval and will be in
accordance with the existing fee structure provided in the vendor’s original
proposal.
The renewal of this award will improve operational efficiencies by providing
Asphalt Paving, Striping, and Overlay Services on an as-needed basis.
The renewal for Asphalt Paving, Striping, and Overlay Services meets
the COGNIA Standard 5: Using Results for Continuous Improvement
by allowing DCSD to provide a safe and healthy learning environment
through efficient service and quality performance while reducing costs.
Financial Impact:
The financial impact for these services in an amount not to exceed
$2,500,000 will be allocated from the General Fund Budget, Deferred
Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000).
Contacts:
Erick Hofstetter, Chief Operating Officer; Division of Operations,
678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, 678.676.1478
Supporting Documents:
1. Chronology of the Agenda Item
2. DAF Concrete, Inc. Acceptance Letter
3. DAF Concrete, Inc., COI
4. ShepCo Paving, Inc., Acceptance Letter
5. ShepCo Paving, Inc., COI
Goals:
Strategic Goal Area 6. Organization Excellence
COGNIA STANDARDS:
Standard 5: Using Results for Continuous Improvement
Board Agenda Item
STATUS:
• Approved by the Office of Legal Affairs
IMPLEMENTATION DATE:
Upon Board Approval