Board Agenda Item - CO-OP Contract - State of GA - Wade Ford, Inc. -Allan Vigil Ford Lincoln - NTE $2MM - REVISED

                    BOARD AGENDA ITEM
MEETING DATE: January 13, 2025

AGENDA ITEM TITLE:
Contract - Cooperative Agreement - Georgia Statewide Contract – Wade Ford
Inc. (99999-SPD-ES40199373-009S) and Allan Vigil Ford Lincoln, Inc.
(99999-SPD-ES40199373-002) -Acquisition of Operations Division Support
Service Vehicles -Not to Exceed $2,000,000.00.


QUICK SUMMARY ABSTRACT:
Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Operations
Division

REQUESTED ACTION:
It is requested that the Dekalb County Board of Education (“the Board”) approve the
use of Georgia Statewide Contract-99999-SPD-ES40199373-009S (Wade Ford
Inc.) and 99999-SPD-ES40199373-002 (Allan Vigil Ford) for the purchase of
support vehicles for the Operations Division in an amount not to exceed
$2,000,000.00.

RATIONALE:
Approval of the use of the Georgia Statewide Contract 99999-SPD-
ES40199373-009S- Wade Ford, Inc., and 99999-SPD-ES40199373-002-
Allan Vigil Ford, through a Cooperative Agreement, allows DeKalb County School
District (“DCSD”) Operations Division to purchase support vehicles through fixed
pricing that has been competitively solicited and awarded. This purchase will support
staff transportation needs in maintaining the fleet lifecycle management.

The approval of the use of this Cooperative agreement meets Strategic Goal Area
6: Organizational Excellence

DETAILS:
The Division of Operations is requesting approval to utilize the State of Georgia –
Department of Administrative Services - Statewide Standard Contract through Wade
Ford, Inc. and Allan Vigil Ford Lincoln, Inc.

On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373
for Administrative Vehicles, Regular and Alternatively Fueled from which the suppliers
Wade Ford, Inc. and Allan Vigil Ford Lincoln, Inc. were awarded contracts.

These contracts are between the State of Georgia and Wade Ford, located at: 3860
Cobb Drive, Smyrna, GA 30080 and Allan Vigil Ford Lincoln, Inc. located at 6790 Mt.
Zion Blvd., Morrow, GA 30260.

In accordance with Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions
to competitive selection are allowed when the purchase is made through contracts
                    BOARD AGENDA ITEM
formally solicited and obtained by the State of Georgia, the Federal Government, or
other government agencies.

SUMMARY:
The contract term is for one (1) year with subsequent one (1) year renewals
approved by the Board.

The contract term will begin upon Board Approval and a fully executed
contract.

As awarded vendors through the State of Georgia solicitation, use of a cooperative
agreement with Wade Ford, Inc. and Allan Vigil Ford Lincoln, Inc. results in increased
economies of scale. This purchase will ensure that the Operations Division is
adequately equipped to respond safely to student school bus issues throughout the
district in a timely manner.

The use of this Cooperative Agreement meets COGNIA Standard:
   • Standard 4: Resources and Support Systems

FINANCIAL IMPACT:
This purchase will be allocated under the general fund from cost code
100.2700.573000.00011.7190.1320.8013.040.0000 in an amount not to
exceed $2,000,000.00.

CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1447
Dr. Chardra Carter, Assistant Director of Fleet Services, 678-676-1387


SUPPORTING DOCUMENTS:
1. State of GA Statewide Standard Contract – Wade Ford
2. State of GA - Wade Ford Contract Amendment #7 Extension #8
3. State of GA Statewide Standard Contract – Allan Vigil Ford
4. State of GA – Allan Vigil Ford Amendment # 16 Extension #8
2. Statewide Contract Information Sheet
3. Chronology of the Agenda Item


GOALS:


      Strategic Goal Area 6. Organizational Excellence


COGNIA STANDARDS:
Standard 4: Resources and Support Systems
                  BOARD AGENDA ITEM

STATUS:
Approved by the Office of Legal Affairs


IMPLEMENTATION DATE:
Upon Board Approval and fully executed documents.