Agenda Item
i. Contract ~ Cooperative Agreement ~ Georgia Statewide Contract ~ Wade Ford Inc. (99999-SPD-ES40199373-009S) and Allan Vigil Ford Lincoln, Inc. (99999-SPD-ES40199373-002) ~ Acquisition of Operations Division Support Service Vehicles (Not to exceed $2,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of Georgia Statewide Contract-99999-SPD-ES40199373-009S (Wade Ford Inc.) and 99999-SPD-ES40199373-002 (Allan Vigil Ford) for the purchase of support vehicles for the Operations Division in an amount not to exceed $2,000,000.
Why: Approval of the use of the Georgia Statewide Contract 99999-SPD-ES40199373-009S- Wade Ford, Inc., and 99999-SPD-ES40199373-002- Allan Vigil Ford, through a Cooperative Agreement, allows DeKalb County School District (“DCSD”) Operations Division to purchase support vehicles through fixed pricing that has been competitively solicited and awarded. This purchase will support staff transportation needs in maintaining the fleet lifecycle management.
The approval of the use of this Cooperative agreement meets Strategic Goal Area 6: Organizational Excellence
Details: The Division of Operations is requesting approval to utilize the State of Georgia - Department of Administrative Services - Statewide Standard Contract through Wade Ford, Inc. and Allan Vigil Ford Lincoln, Inc.
On November 1, 2013, the State of Georgia awarded Solicitation # ES-40199-373 for Administrative Vehicles, Regular and Alternatively Fueled from which the suppliers Wade Ford, Inc. and Allan Vigil Ford Lincoln, Inc. were awarded contracts.
These contracts are between the State of Georgia and Wade Ford, located at: 3860 Cobb Drive, Smyrna, GA 30080 and Allan Vigil Ford Lincoln, Inc. located at 6790 Mt. Zion Blvd., Morrow, GA 30260.
In accordance with Board Policy DJE (Purchasing), Paragraph III D.3.(d), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or other government agencies.
Financial impact: This purchase will be allocated under the general fund from cost code 100.2700.573000.00011.7190.1320.8013.040.0000 for an amount not to exceed $2,000,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Dr. Chardra Carter, Assistant Director of Fleet Services, Division of Operations, 678-676-1387
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Contract Award – Cooperative Agreement
State of Georgia – Administrative Vehicles
Wade Ford, Inc. and Allan Vigil Ford Lincoln, Inc.
Scope
Contract Award – Cooperative Agreement State of Georgia Contract
99999-SPD-ES40199373 through Solicitation 99999-SPD00000115 for
Administrative Vehicles Regular and Alternatively Fueled.
DeKalb County School District Operations Division seeks to acquire support
service vehicles from Wade Ford, Inc., and Allan Vigil Ford under the Georgia
Statewide Contracts 99999-SPD-ES40199373-009S and 99999-SPD-
ES40199373-002.
Contract Term:
The State of Georgia Statewide Contract for Administrative Vehicles is a one
(1) year contract with the option to renew the Statewide Contract for
additional terms on a year -by-year basis to awarded vendors.
The State of Georgia Contract was awarded to Wade Ford, Inc. and Allan
Vigil Ford Lincoln, Inc. on November 1, 2013, and November 16, 2013,
respectively.
The current contract term is December 1, 2023- November 30, 2024, and
the new contract term begins December 1, 2024 – November 30, 2025, for
both vendors.
The Cooperative Agreement between the State of Georgia through Wade
Ford, Inc., and Allan Vigil Ford Lincoln will be effective upon Board Approval
and fully executed contract documents. Renewals by Dekalb County School
District are subject to Dekalb County School Board of Education approval on
a year-by-year- basis.
Solicitation Process:
On November 16, 2013, the State of Georgia through Solicitation 99999-
SPD00000115 for Administrative Vehicles Regular and Alternatively Fueled
awarded Contract 99999-SPD-ES40199373-009S to Wade Ford, Inc., and
Allan Vigil Ford for the purchase of administrative vehicles.
Award Process:
Board Policy DJE (Purchasing), Paragraph III D.3.(d), which allows
exceptions to competitive selection when purchases are made through
contracts formally obtained by the State of Georgia or other governmental
agencies.