Agenda Item
b. Approval to Purchase Music Instruments from TIPS Cooperative Agreement (Adorama, Alamo Music Center, Amro Music Stores, Inc., Brook Mays Music and H & H Music and Fishburn Violin Shop, Delgado Guitars, Midwest Musical Imports, Music & Arts, Steve Weiss Music, Sweetwater Sound Inc., Taylor Music, Inc., Terra Nova Violins, LLC., The Tuba Exchange, Washington Music Sales Center, Inc.,) and West Music Company through the Choice Partners Cooperative Agreement (Not to exceed $2,940,000)
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education authorize the District to purchase music instruments from the following vendors: Adorama, Amro Music Stores, Inc., Brook Mays Music and H & H Music and Fishburn Violin Shop, Delgado Guitars, Midwest Musical Imports, Music & Arts, Steve Weiss Music, Sweetwater Sound Inc., Taylor Music, Inc., Terra Nova Violins, LLC., The Tuba Exchange, and Washington Music Sales Center, Inc., in accordance with the TIPS Contract No. 240302 through May 31, 2027, Alamo Music Center in accordance with the TIPS Contract No. 220802 through October 31, 2027, and West Music Company, in accordance with the Choice Partners Cooperative Agreement Contract No. 23/025SG-05 through May 16, 2025 in an amount not to exceed $2,940,000.
Why: The purchase of music instruments was an approved project in the E-SPLOST V vote on March 20, 2017, for an amount not to exceed $10,000,000. This agenda item is a request to spend the balance of those funds. This request is to purchase music instruments utilizing the buying power of TIPS and Choice Partners Cooperative Agreements. The use of the cooperative agreements will enlarge the vendor pool to assist in handling the large demand for music instruments.
In addition, utilizing the cooperative agreements to purchase music instruments ensures that we will have quality suppliers and quality products as the vendors have already been vetted.
Details: The use of these agreements with the listed vendors will provide access to music instruments from a large pool of vendors that can supply the equipment in a timely manner.
Financial impact: The total budget for the music equipment in the amount of $2,940,000 will be allocated from cost code SP5BUSEQUP.52135.FFE and SP5BUSEQUP.52135.FFE-GRTR5K under the voter-approved E-SPLOST V program.
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0731
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678-676-0323
Dr. Rose Prejean-Harris, Assistant Superintendent (6-12), Division of Curriculum and Instruction, 678-676-0137
Mrs. Stephanie Brown-Bryant, Director, Department of K-12 Curriculum and Instruction, 678-676-0161
Ms. Monica Fogg, K-12 Music Coordinator, Department of PreK-12 Teaching and Learning, 678-676-0209
Effective: Upon Board of Education approval to June 30, 2025
Status: Approved by the Office of Legal Affairs
The Interlocal Purchasing System
Purchasing Made Personal
Printed 3 September 2024
www.sweetwater.com
Sweetwater Sound Inc
EMAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM
PO MUST REFERENCE VENDOR TIPS CONTRACT NUMBER
PAYMENT TO TIPS CONTACT
ADDRESS 5501 US Hwy 30 W NAME Charlie Martin
CITY Fort Wayne PHONE (866) 839-8477
STATE IN FAX (866) 839-8472
ZIP 46818 EMAIL tips@tips-usa.com
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Overview
Since 1979, we’ve turned millions of music makers like you into friends by delivering uncommon service and
unparalleled expertise. Our dedication has helped Sweetwater become the #1 online retailer of music instruments and
pro audio in the United States.
AWARDED CONTRACTS "View EDGAR Doc" on Website
Contract Comodity Exp Date EDGAR
230105 Technology Solutions Products and Services 05/31/2028 See EDGAR Certification Doc.
240302 Music Instruments, Sheet Music, and Repair 05/31/2027 See EDGAR Certification Doc.
CONTACTS BY CONTRACTS
230105
Procurement Agent Procurement Office (800) 222-4700 procurement_office@sweetwater.com
Vern Crews Director of (800) 222-4700 vern_crews@sweetwater.com
240302
Kyle Travis Institutional Bid (800) 222-4700 procurementoffice@sweetwater.com
Adriana Garza Procurement Agent (800) 222-4700 procurementoffice@sweetwater.com