Agenda Item
ii. Approval of Independent Contractor Agreement (ICA) ~ Hudl dba Agile Sports Technologies (Not to exceed $114,000)
Summary: Presented by: Dr. Triscilla Weaver, Chief of Access & Opportunity, Division of Access & Opportunity
Request: It is recommended that the Board of Education authorize the Superintendent to execute the Hudl dba Agile Sports Technologies ICA that exceeds $50,000.00 with a total contract value not to exceed $114,000.
Why: DCSD Schools use Hudl dba Agile Sports Technologies for video analysis and performance improvement, offering key benefits across various sports programs. Below are just a few of those advantages:
Video Analysis: Hudl allows coaches and athletes to review game footage, identifying both strengths and areas for improvement. This helps in refining individual skills and developing effective strategies.
Performance Breakdown: Coaches can break down specific plays and techniques, providing visual feedback that improves understanding and learning of game tactics.
Recruitment: Hudl allows Athletes to create highlight reels, which are crucial for recruitment. College scouts and recruiters can easily view athletes’ skills and potential.
Team Collaboration: Coaches and players can share videos, strategies, and feedback, fostering collaboration and improving communication within the team.
Time Efficiency: Hudl organizes game footage and analytics in an easy-to-use platform, saving time and making it accessible whenever needed. No more manually reviewing or storing physical footage.
Tracking Progress: Hudl allows schools to track athletes’ progress over time by comparing footage from different games or seasons, highlighting improvements and areas that still need work.
The use of Hudl is transforming how our coaches prepare, communicate, and evaluate their teams, while also providing students with greater visibility and access to recruitment and scholarship opportunities.
Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.
Hudl dba Agile Sports Technologies will provide a platform where student-athletes can build a custom recruiting profile with academic and athletic statistics, game videos, highlights, and contact information.
This is a renewal and is year one of a one-year renewal and the current ICA expires on January 31, 2025. The renewal period will be from February 1, 2025 - January 31, 2026.
Financial impact: The total budget for Hudl dba Agile Sports Technologies is allocated from the cost code (100.2600.530000.00011.7090.9990.8010.040.0000) from the Athletic Department General Fund Budget in the amount not to exceed $114,000.
Contact: Dr. Triscilla Weaver, Chief of Access & Opportunity, Division of Access & Opportunity, 678-676-0485
Mrs. Myss Johnson-Jelks, Executive Director of Athletics, Division of Access & Opportunity, 678.676.1824
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
James Jackson (Athletics)
To:
• Lorenzo Sewell (Athletics)
Mon 7/11/2022 8:44 AM
Vendor Packet - Sole Source.pdf
713 KB
James P. Jackson
Executive Director Athletics
DeKalb County School District
5829 Memorial Drive
Stone Mountain, Ga. 30083
678-676- 1824
james_p_jackson@dekalbschoolsga.org
From: Josh Jochim <josh.jochim@hudl.com>
Sent: Wednesday, June 8, 2022 2:42 PM
To: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>
Cc: Nate Greene <nate.greene@hudl.com>
Subject: [EXTERNAL]Hudl Sole Source
ALERT/ATTENTION: This email originated from outside the DeKalb County School
District. Do not click links, open attachments or reply unless you recognize the sender and
know the content is safe. Please use the Junk/Phishing reporting feature in your Outlook
Email to report any suspicious emails so that an investigation can be started if needed.
Coach Jackson –
Our sole source packet is attached. There’s a lot here so hopefully this can cut down on the bid process.
In the meantime, can you see if you can find out how long the standard process is for putting something
like this out for bid?
Josh Jochim
Hudl | Director – Key Accounts
402.670.4405 (cell)
josh.jochim@hudl.com
To schedule a meeting with me, Click Here
Reply
Forward
JJ
James Jackson (Athletics)
To:
• Lorenzo Sewell (Athletics)
Mon 7/11/2022 7:41 AM
Request-Sole or Single Source Purchase Rev 10-2020.pdf
899 KB
James P. Jackson
Executive Director Athletics
DeKalb County School District
5829 Memorial Drive
Stone Mountain, Ga. 30083
678-676- 1824
james_p_jackson@dekalbschoolsga.org
From: Phyllis Jones (Finance) <Phyllis_D_Jones@dekalbschoolsga.org>
Sent: Thursday, June 9, 2022 8:35 AM
To: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>; Carla Smith (Finance)
<carla_l_smith@dekalbschoolsga.org>
Subject: RE: [EXTERNAL]Hudl Sole Source
Mr. Jackson,
We have reviewed the document and believe that it can be considered a sole source vendor. The
attached form must accompany the letter from the vendor when submitting a requisition. If you still
need to discuss, we will be glad to talk with you.
Phyllis D. Jones
DeKalb County School District
Finance/Vendor Services/Procurement
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
678-676-0285 Phone
678-676-0170 Fax
Phyllis_d_jones@dekalbschoolsga.org
From: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>
Sent: Wednesday, June 8, 2022 2:49 PM
To: Carla Smith (Finance) <carla_l_smith@dekalbschoolsga.org>; Phyllis Jones (Finance)
<Phyllis_D_Jones@dekalbschoolsga.org>
Subject: Fw: [EXTERNAL]Hudl Sole Source
Ms. Smith and Ms. Jones - Please see the attachment from Hudl. What is a good time to
discuss this opportunity with y'all?
James P. Jackson
Executive Director Athletics
DeKalb County School District
5829 Memorial Drive
Stone Mountain, Ga. 30083
678-676- 1824
From: Josh Jochim <josh.jochim@hudl.com>
Sent: Wednesday, June 8, 2022 2:42 PM
To: James Jackson (Athletics) <James_Jackson@dekalbschoolsga.org>
Cc: Nate Greene <nate.greene@hudl.com>
Subject: [EXTERNAL]Hudl Sole Source
ALERT/ATTENTION: This email originated from outside the DeKalb County School District. Do not click
links, open attachments or reply unless you recognize the sender and know the content is safe. Please
use the Junk/Phishing reporting feature in your Outlook Email to report any suspicious emails so that
an investigation can be started if needed.
Coach Jackson –
Our sole source packet is attached. There’s a lot here so hopefully this can cut down on the bid process.
In the meantime, can you see if you can find out how long the standard process is for putting something
like this out for bid?
Josh Jochim
Hudl | Director – Key Accounts
402.670.4405 (cell)
josh.jochim@hudl.com