Agenda Item
3. Financial Audit Updates
Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance
Mr. Diijon DaCosta Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Mrs. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Devon Q. Horton, Superintendent Dr. Joyce Morley
November 11, 2024
Attn: Audit Committee
Re: (1) Mauldin & Jenkins FY2023 Financial Statement Audit & (2) FY2024 Audit Readiness
(1) Mauldin & Jenkins FY2023 Financial Statement Audit
Audit Area Requested Outstanding Notes
Financial Audit 109 1 Audit letter Swift Curry – instructed to return
no later than 11/8 to M&J
Single Audit - ESSER 12 0
Single Audit - ECF 8 0* Internal Control Memo - Submitted
Single Audit – T1 24 0* Internal Control Memo - Submitted
Single Audit - CNC 14 2 USDA Commodities - Submitted / Issues Noted
Expenditure Sample Supporting Documents
Census – TRS N/A N/A
Census – ERS 6 0
Census - OPEB 7 2 Internal Control Memo
Detail support for Dec. 22 & May 23 vouchers
Potential Audit Issues –
1. Financial Statement Timeliness
2. Delinquent Property Taxes – not recorded to ledger
3. Equity Allocation and Restatement of Prior Year Fund Balance
4. USDA donated commodities – errors with journals that overstate revenue and expenses
5. SFN unearned revenue for lunch deposits on hand.
Timeline – 2% remaining
1. Financial Audit – all financial requests fulfilled, awaiting M&J
2. Single Audit – Internal control memos, expenditure sample support from SFN
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd. | Stone Mountain, GA 30083
678.676.1200 | www.dekalbschoolsga.org
(2) FY2024 Audit Readiness
Not started / started / rough draft completed / finalized
a. Georgia Department of Audits & Accounts (DOAA) & Georgia Department of Audits and
Accounts (GaDOE) Required Submissions:
i. FY24 CS-1 (Salary & Travel Detail) – submitted to DOAA prior to 8/15/2024
ii. FY24 DE-046B (Final Budget) – submitted to GaDOE before 8/30/2024
iii. FY24 DE-046A (Actual) submitted to GaDOE prior to 9/30/2024
iv. FY24 TIGA (Transparency in Government) submitted to DOAA before 10/1/2024
v. FY24 P-Card detail submitted to DOAA prior to 10/1/2024
vi. FY25 DE-046B (Initial Budget) – Due to GaDOE before 10/31/2024
b. FY24 year-end close (YEC) and general ledger lock successfully completed within Munis
10/3/2024.
c. FY24 DeKalb County Schools Financial Statements – prepared internally, awaiting rough
FY23 rough draft from M&J in order to finalize FY24.
i. Management Discussion and Analysis
ii. Exhibits
1. Full Accrual
a. Exhibit A – Statement of Net Position
b. Exhibit B – Statement of Activities
2. Modified Accrual
a. Exhibit C – Balance Sheet
b. Exhibit E – Statement of Revenues, Expenditures, and Changes in
Fund Balances
3. Reconciliations
a. Exhibit D – Reconciliation of “A” to “C”
b. Exhibit F – Reconciliation of “B” to “E”
iii. Notes to the Financial Statements
iv. Schedules
1. TRS - Schedule of Proportionate Share of the Net Pension Liability
2. TRS – Schedule of Contributions
3. ERS - Schedule of Proportionate Share of the Net Pension Liability
4. ERS – Schedule of Contributions
5. PSERS - Schedule of Proportionate Share of the Net Pension Liability
6. OPEB - Schedule of Proportionate Share of the Net Pension Liability
7. OPEB – Schedule of Contributions
8. Notes to the Required Supplementary Information
9. General Fund Budget and Actual
10. Schedule of Expenditures of Federal Awards (SEFA)
11. Schedule of State Revenue
12. Schedule of Approved Local Option Sales Tax Projects
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd. | Stone Mountain, GA 30083
678.676.1200 | www.dekalbschoolsga.org