Agenda Item
vi. Modification to a Previously Approved (March 2023) Board Agenda Item and Budget Reallocation for the Modular Classroom Installation at E. L. Miller Elementary (Mobile Modular Management Corporation (Not to exceed $160,883.96)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board approve a budget reallocation from Program Contingency to the necessary project cost code (SP5FACCON.35435.PRECONST) in the amount of $160,883.96. The reallocation will allow funds to be placed in the ESPLOST project budget to pay Mobile Modular Management Corporation, for the removal of the portable classroom units and the monthly lease payments.
Why: To approve the modification of the March 2023 Agenda (Modular Classroom Building Lease Approval - E.L. Miller ES) to include a total amount for the month-to-month lease of the portable classroom units and to approve a budget reallocation from Program Contingency to the necessary project cost code (SP5FACCON.35435.PRECON)
Details: The proposed modular buildings are to accommodate temporary classroom needs at E.L. Miller Elementary during the E-SPLOST V Major Building System Replacement project. The reallocated funds will cover the expenses for monthly lease payments and removing the modular units.
Mobile Modular Costs BAI
Monthly Lease for 5 Months $74,090.00
Cleaning and Removal Fee $86,793.96
Total Budget for Mobile Modular $160,883.96
Financial impact: The total budget reallocation of $160,883.96 from E-SPLOST V Program Contingency will be transferred to the pre-construction cost code (SP5FACCON.35435.PRECON) under the voter-approved E-SPLOST V program for the E. L. Miller Elementary Major Building System Replacement project.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
DCSD Office of Legal Affairs
ATTORNEY – CLIENT COMMUNICATION DATE RECEIVED: ______________
MATTER ASSIGNED TO: ________
PLEASE SUBMIT COMPLETED REQUEST FORM TO
DCSD OFFICE OF LEGAL AFFAIRS:
__X_ H. ERIC HILTON
(DISTRICT WIDE, BOARD AGENDA ITEMS & EXCEPTIONAL EDUCATION, CONTRACTS)
___ MARISSA KEY (EMPLOYEE RELATIONS, OPEN RECORDS & TITLE IX MATTERS)
___ GLINTON DARIEN (RISK MANAGEMENT & WORKERS COMPENSATION MATTERS)
___ CHASITY MIDDLEBROOKS-CODY (HUMAN RESOURCES & STUDENT RELATIONS)
___ OUTSIDE LEGAL COUNSEL (AS ASSIGNED BY OFFICE OF LEGAL AFFAIRS)
WITH A COPY TO:
___ SELYNTHIA WISE, OFFICE SPECIALIST
*** This request is a confidential communication and should be treated as such ***
Topic: _Board Agenda Item Review – Modification to a Previously Approved (March 2023) Board Agenda Item and
Budget Reallocation for the Modular Classroom Installation at E. L. Miller Elementary (Mobile Modular
Management Corporation in a not to exceed amount of $160,883.96).__________________________
(e.g., contract review, policy matter, etc.)
Action/response required ___Board Agenda Item Approval__________________________________________
Date of request: __7/23/2024_________Date by which a response is needed: 7/26/2024.
(Allow 3 to 5 business days)
Background information: Board Agenda Item Modification to a Previously Approved (March 2023) Board
Agenda Item and Budget Reallocation for the Modular Classroom Installation at E. L. Miller Elementary
(Mobile Modular Management Corporation in a not to exceed amount of $160,883.96) _________________
Please attach/include any additional information/documents that are relevant to your request.
Attachment(s)? ____ Yes ___ No Description of attachments, if any ________________________
Requested by: Darlene Y. Hughes __ Darlene Y. Hughes________________
Print Name Signature
Email: _darlene_hughes@dekalbschoolsga.org_________________ Telephone: 678-676-1447
Department: ____Operations______________________________
Cabinet Member authorizing the request: Erick Hofstetter
This item is approved as to form? X _(HEH)____Yes No
By: _______________________________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________
Please copy on email: All that are copied on original email.
...........................................................................................................................................................
Telephone Conference
Was this matter an emergency requiring immediate contact? Yes No
Date Called: Time: Total Time of Conference:
Advice Given:
Action Taken: