Agenda Item
iii. Approval of Purchase of a Two-Year License for the Use of the Inframappa Software Solutions and Professional Services through the Cooperative Agreement to Omnia Partners Contract No. 191902 (Not to exceed $251,612.90) ~ Updated 8.9.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education authorize Dekalb County School District (“DCSD”) to use the Cooperative Agreement between Omnia Partners and Carahsoft Technology Corporation to purchase the two-year license for the Inframappa software and services. Inframappa database software will manage DCSD’s building information. The services provided will include field verification of capital assets and scanning of all building documents for an amount not to exceed $251,612.90 for the initial contract period.
Why: To provide Operations’ staff with immediate access to accurate drawings and the precise location of equipment within the facility. This will be made possible through the Omnia Partners Contract No. 191902 with Carahsoft Technology Corp. The Inframappa software solution will allow DCSD to maintain all building information in one database and allow the operations team to quickly access details in the field to resolve issues on site. The license will include the professional service of field verification at each facility of capital assets and document scanning for quick access to the Inframmpa database. DCSD recognizes the need for an accurate inventory of our building assets and the ability for staff to have access to accurate drawings and records quickly through mobile devices. The licensing package includes a cloud-based service which will allow the facility management staff to access building information within seconds from anywhere. Inframappa software and service will improve productivity and efficiency in the Facilities department.
This item is exempt from bidding per Board Policy DJE: Purchasing III.D.3.d. - 3. Use of the competitive selection measures described above is not required when: d. The purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.
Details: Operations staff continues to improve and make the Work Order Management System more efficient. The team has recognized finding accurate information can be time consuming, requiring technicians to leave the field and return to the service center to locate the correct documents in storage. DCSD would like to properly inventory all major building system equipment and compile the information in a unique location. The field verification of capital assets will give DCSD an updated account of all assets. No Dekalb team member will be needed in the verification process, so daily responsibilities of maintaining safe learning environments will not be interrupted. The Inframappa software will allow users to share building information across all departments. Accurate information is accessed in seconds from one cloud-based location.
The current request for a total of $251,612.90 be a two-year license which will allow for the completion of the field verification, scanning of building documents, and use of cloud-based software. The Inframappa license will allow for unlimited users for DCSD staff in the platform. The agreement would include licensing renewal options. It is anticipated that the scanning of documents and field verification process will commence shortly after Board approval.
Financial impact: The total budget of $251,612.90 from this project is allocated from the cost code (100.2600.543009.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget.
Inframappa Solutions and Services will be a one-time cost of $251,612.90 allocated from the General Fund budget for a two-year package license with the option of renewal.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678.676.1478
Mr. Hans G, Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
SCOPE SUMMARY
The Subscription includes Standard Geo Basemap, Infrast ructure Utility
Mapping for the following Network(s), Modules, and Features
Pro Subscription
Communications (CTV, Data, Fiber, Fire Alarm, Security, Telephone) Networks
Electric (High/Medium Voltage)
Electric Vehicle Network and Assets
Mapped Asset Networks
Gas/Fuel
Hydronics (Geothermal, Chilled / Hot Water)
Irrigation/Reclaimed Water
Lighting/Traffic (Low Voltage)
Pumped Condensate
Gravity Systems (Sewer / Storm Drainage)
Steam
Water (Domestic and Fire)
Building Footprints
User Management
View Asset Map
Modules
Mobile Application (Android/IOS)
Plan Room
Reporting
Access for Staff & external parties (approved by admin)
Quarterly Data and Geo Updates
Hi res imagery for sites
Field verification + Observed asset network gap analysis
Master Plan basemap
Features
Training
User based Asset Data Editing
User based Document/Photo Linking to Assets
As-Built Plan Room Asset Attribute Data acquisition
Source Plan linked to each individual asset
Appendix - Scope, Features and Support