Agenda Item
i. (BL051-23) North Georgia Fuel Cooperative Contract Approval for the Purchase of Gasoline and Diesel Fuel on an Annual Contract; GCID#20230724 (Not to exceed $8,100,000) ~ Updated 8.9.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase of gasoline and diesel fuel from James River Solutions, LLC as the primary supplier, Sunoco, LP as the secondary supplier, and Boswell Oil Company as the tertiary supplier through the North Georgia Fuel Cooperative ("NGFC") (BL051-23) in an amount not-to-exceed $8,100,000 for the dates September 1, 2024, through August 31, 2025.
Why: The DeKalb County School District (“DCSD”) is requesting renewal of the cooperative contract through NGFC (BL051-23) to purchase gasoline and diesel fuel utilizing the buying power of the North Georgia Fuel Cooperative. Board Policy DJE requires the Board of Education to approve the expenditure of funds greater than $100,000 to any vendor that provides goods and/or services to the school system that exceed $100,000.00 in purchases for the fiscal year.
Details: Pursuant to Board Policy DJE III D(3)(d), Exception to Competitive selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia and through “inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies scale”. As such, NGFC agreement is the result of several entities combining their fuel requirements to obtain the advantages of high-volume purchases, including administrative savings and other benefits. It was formed with the specific purpose of purchasing fuels at very high volumes to obtain the best discount and lowest pricing.
The NGFC bid was approved on June 4, 2024, by Gwinnett County Board of Commissioners, who acted as the Principal Procurement Agency for the North Georgia Fuel Cooperative.
This bid was formally solicited and awarded to James River Solutions, LLC as the primary supplier, and Sunoco, LP as the secondary and Boswell Oil Company as the tertiary. These entities are all approved vendors of the North Georgia Fuel Cooperative. In the event the primary supplier is unable to fulfill their services or cannot provide services, the second and/or tertiary supplier may be used.
Financial impact: This purchase in an amount not-to-exceed $8,100,000.00 will be charged to the General Operations Energy fund code: 100.2700.562000.00011.7190.1320.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Cedric A. Burse, Director, Fleet Services, Division of Operations, 678.676.1385
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
BID TABULATION Page 1 of 1
BL051-23
Purchase of Gasoline and Diesel Fuel on an Annual Contract
Department of Support Services
Boswell Oil Company James River Solutions, LLC Sunoco, LP
September 1, 2024 - August 31, 2025 (OC) (OS) (OS)
WEEKLY DAILY WEEKLY DAILY WEEKLY DAILY PRICE
ITEM EST. ANNUAL PRICE PER PRICE PER
DESCRIPTION DISCOUNT/ DISCOUNT/ ANNUAL TOTAL DISCOUNT/ DISCOUNT/ ANNUAL TOTAL DISCOUNT/ DISCOUNT/ PER ANNUAL TOTAL
# QTY. GALLON GALLON
MARK-UP MARK-UP MARK-UP MARK-UP MARK-UP MARK-UP GALLON
Diesel Fuel, Ultra Low Sulfur, #2 Full Transport
1 15,799,062 gal. $0.0088 $0.0088 $1.22 $19,413,887.39 -$0.0024 -$0.0050 $1.22 $19,236,937.89 -$0.0034 -$0.0034 $1.22 $19,221,138.83
Load
2 Diesel Fuel, Ultra Low Sulfur, #2 Wagon Load 3,629,094 gal. $0.0788 $0.0788 $1.22 $4,713,467.29 $0.0750 $0.0750 $1.22 $4,699,676.73 $0.1000 $0.1000 $1.22 $4,790,404.08
3 Low Sulfur Gasoline Ethanol Full Transport Load 11,686,222 gal. 0.0044 0.0044 $1.30 $15,243,507.98 -$0.0072 -$0.0100 $1.30 $15,107,947.80 -$0.0079 -$0.0079 $1.30 $15,099,767.45
4 Low Sulfur Gasoline Ethanol Tank Wagon Load 2,981,274 gal. $0.0788 $0.0788 $1.30 $4,110,580.59 $0.0780 $0.0690 $1.30 $4,108,195.57 $0.1000 $0.1000 $1.30 $4,173,783.60
5 Diesel Exhaust Fluid 40,000 gal. $0.21 $0.21 $1.79 $80,000.00 $0.6000 $0.6000 $1.79 $95,600.00 $5.0000 $5.0000 $1.79 $271,600.00
TOTAL $43,561,443.24 $43,248,357.99 $43,556,693.96
Split Delivery Fee No Charge $40.00 $65.00
Pump Fee $60.00 $65.00 $75.00
Short Load Fee NO Charge $150.00 $150.00
Will Vendor Hold Pricing Firm? Renewal Option One Yes Yes Yes
Recommended Vendors:
Primary Secondary Tertiary
James River Solutions, LLC Sunoco, LP Boswell Oil Company
Attn: Tracy Little Attn: Zachary Alvord Attn: Brittany Henderson
10487 Lakeridge Parkway 8020 Park Lane 150 Floyd Drive
Ashland, VA 23005 Dallas, TX 75231 Athens, GA 30607
Phone: 804-399-8900 Phone: 260-324-7925 Phone: 706-286-0061
bbailey@jrpenergy.com zachary.alvord@sunoco.com bhenderson@boswelloil.com
tracy@jrpenergy.com
bc