Agenda Item
iii. E-SPLOST VI Project: RFQu No. 24-752-029 Group 1 Security Vestibules Project Award Approval (Lefko Development, Inc./dba Lefko Construction) Pre-Construction Phase Fee (Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu No. 24-752-029 for construction management services for Group 1 Security Vestibules to Lefko Development, Inc./dba Lefko Construction the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.
In addition, it is requested that the Board of Education approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract agreement. The Final GMP will be presented to the Board of Education for approval as indicated below:
The Final Guaranteed Maximum Price (GMP) will be presented in January 2025.
Why: To approve the award of the construction management contract for Group 1 Security Vestibules project in accordance with the District’s voter-approved E-SPLOST VI program
Details: Specific details related to the scope of work for this Request for Qualifications can be found on DeKalb County School District’s (DCSD) solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on April 25, 2024, and notification of the upcoming solicitation was sent via email to 50 vendors from the DCSD vendor list and 225 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Thirteen (13) people attended the mandatory pre-proposal meeting on May 9, 2024, representing six (6) construction managers. Three (3) statements of qualifications were received on May 30, 2024, for Group 1 Security Vestibules. All three (3) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Lefko Development, Inc./dba Lefko Construction will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Lefko Construction Company is located at 105 Mansell Circle, Roswell, Georgia 30075.
Financial impact: The total budget of $100,000 for the Pre-Construction fee and reimbursable expenses associated with the contract agreement for Group 1 Security Vestibule project will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Request for Legal Assistance
ATTORNEY – CLIENT COMMUNICATION
DATE RECEIVED: ______________
PLEASE SUBMIT COMPLETED REQUEST FORM TO MATTER ASSIGNED TO: ________
DCSD OFFICE OF LEGAL AFFAIRS
*** This request is a confidential communication and should be treated as such ***
Topic: Board Agenda Item Review: CM@Risk Services -ESPLOST VI Project: RFQu 24-752-029 Group 1 Security
Vestibules Project Award – Lefko Development, Inc. /dba Lefko Construction - Pre Construction Phase Fee NTE
$100,000)_______________________
(e.g., contract review, policy matter, etc.)
Action/response required ___Board Agenda Item Approval____________________________________
Date of request: _7/8/2024__________Date by which a response is needed: 7/11/2024.
(Allow 3 to 5 business days)
Background information: Board Agenda Item – CM@Risk Services -ESPLOST VI Project: RFQu 24-752-029 Group 1
Security Vestibules Project Award – Lefko Development, Inc. /dba Lefko Construction - Pre-Construction Phase Fee
NTE $100,000) _________________________
Please attach/include any additional information/documents that are relevant to your request.
Attachment(s)? ____ Yes ____ No Description of attachments, if any ________________________
Requested by: _Darlene Y. Hughes Darlene Y. Hughes____________________
Print Name Signature
Email: _darlene_hughes@dekalbschoolsga.org____________ Telephone: _678-676-1447______
Department: __Operations________________________________
Cabinet Member authorizing the request: ____________________________
This item is approved as to form? X (HEH) Yes No
By: _______________________________________________
Comments: ____________________________________________________________________________
______________________________________________________________________________________
Please copy on email: All that are copied on original email.
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Telephone Conference
Was this matter an emergency requiring immediate contact? Yes No
Date Called: Time: Total Time of Conference:
Advice Given:
Action Taken: