Agenda Item
ii. Request for Qualification for Professional Geotechnical, Environmental and Construction Material Testing Services RFQu No. 24-752-023 (Not to exceed $5,000,000 annually)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is recommended that the Board of Education approve the award of RFQu No. 24-752-023 for Professional Architectural and Engineering Continuing Contract Services to ECS Southeast, LLC, Goodwyn, Mills, and Cawood LLC, Matrix Engineering Group, Inc., Nova Engineering & Environmental, LLC, Oasis Consulting Services, S&ME, Inc. and United Consulting the most responsive and responsible firms whose proposal best meets the requirements set forth in the Proposal Documents and contract obligations identified herein.
Why: To approve the services contract award for Geotechnical, Environmental and Construction Testing Services required for the district on an as-needed basis. This contract will consist of providing Geotechnical, Environmental and Construction Testing Services throughout Dekalb County School District (“DCSD”), as required and directed by the DCSD, on its various remodeling, renovations, life safety, maintenance, and repair projects, for both SPLOST and Non-SPLOST projects.
Details: Specific details related to the scope of work for Geotechnical, Environmental and Construction Testing Services can be found on the DCSD solicitation website at http://www.dekalbschoolsga.ionwave.net
The RFQu was issued on April 25, 2024, and notification of the upcoming bid was sent via email to 46 vendors from the DCSD vendor list and 677 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion, posted on DCSD website. Twenty-three (23) people attended the pre-proposal meeting on May 7, 2024, representing thirteen (13) firms. On May 30, 2024, proposals were received from seven (7) firms. All of the proposals were responsive and evaluated by a selection committee.
This recommendation is based on the review and evaluation of the proposals received to ECS Southeast, LLC, Goodwyn, Mills, and Cawood, LLC, Matrix Engineering Group, Inc., Nova Engineering & Environmental, LLC, Oasis Consulting Services, S&ME, Inc., and United Consulting are the responsive, responsible bidders. Upon Board approval, this contract can be renewed annually for up to four (4) years. ECS Southeast, LLC is located at 4860 Clark Howell Highway, College Park GA 30349, Goodwyn, Mills, and Cawood LLC, is located at 6120 Powers Ferry Rd NW Suite 200, Atlanta, GA 30339.
Matrix Engineering Group, Inc. is located at 4358 Chamblee Tucker Road Suite 3 Tucker, GA 30084. Nova Engineering & Environmental, LLC is located at 3900 Kennesaw 75 Parkway Suite 100 Kennesaw, GA 30144. Oasis Consulting Services is located at 45 Woodstock Street, Roswell, GA 30075. S&ME, Inc. is located at 3380 Town Point Drive, NW Suite 140 Kennesaw, GA 30144. United Consulting is located at 625 Holcomb Bridge Road, Norcross, GA, 30071.
Financial impact: It is anticipated that the cost for these services may exceed $100,000.00 within a fiscal year and will be allocated from various General Fund and E-SPLOST charge codes. Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year. All single purchases over the $100,000.00 threshold will be brought back to the Board for formal approval in accordance with Board policy
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
A formal Request for Qualification was issued on April 25, 2024, for
Professional Geotechnical, Environmental and Construction Material Testing
Services. On May 30, 2024, proposals were received from seven (7) firms.
This recommendation is based on the review and evaluation of the seven (7)
responsive proposals received.
The award of this contract will improve operational efficiencies by providing
geotechnical, environmental and construction material testing services
throughout the District, as required and directed by the District, on its various
remodeling, renovations, life safety, maintenance, and repair projects to
create a safe, clean and well-managed environment for students, faculty, and
parents.
This request is to authorize DCSD to contract with ECS Southeast, LLC,
Goodwyn Mills and Cawood LLC, Matrix Engineering Group, Inc., Nova
Engineering & Environmental, LLC, Oasis Consulting Services, S&ME,
Inc. And United Consulting to provide geotechnical, environmental and
construction material testing services throughout the district on an as needed
basis.