Agenda Item
v. E-SPLOST V Project: Briar Vista Elementary School Change Order No. 1 – DeKalb County School District Requested Items (Not to exceed $178,235.81)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve an E-SPLOST V budget reallocation in the amount of $178,235.81 from Project Contingency, which will allow the proper funds to be allocated to the necessary project cost code for the Centennial Contractors Change Order No. 1 at Briar Vista Elementary School.
Additionally, it is requested that the Board of Education approve Change Order No. 1 to Centennial Contractors Enterprises, Inc. for a not-to-exceed amount of $178,235.81 for DeKalb County School District ("DCSD") requested items as outlined in the Change Order No. 1 documents.
Why: To approve the execution of the Change Order No. 1 for Briar Vista Elementary School Project for the DeKalb County School District requested items in the amount of $178,235.81.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on June 8, 2023, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list and 2,329 vendors through the State of Georgia Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-Four (24) people attended the virtual mandatory pre-proposal meeting on June 22, 2023, representing thirteen (13) general contractor firms. Two (2) proposals were received on July 27, 2023, for the Briar Vista Elementary School and Henderson Mill Elementary School Major Building System Replacement Project. Both proposals were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Centennial Contractors Enterprises, Inc. was awarded the project at the October 16, 2023, DCSD Board Meeting.
This Change Order No. 01 covers the approved additional scope for the DeKalb County School District requested items.
Financial impact: The total amount of $178,235.81 for Centennial Contractors Enterprises, Inc. Change Order No. 1 will be allocated from the general contractor cost code (SP5FACCON. 35735.GENCONTR) under the voter-approved E-SPLOST V program. A budget reallocation of $178,235.81 from project contingency is required to fund this Change Order No. 1.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operation, 678-676-1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
SPLOST V Capital Improvement Plan - Fund 423
Budget Reallocation
Board Meeting August 12, 2024
Cost Code Code Description Code Type Current Budget Change Revised Budget
SP5MANG.35735.PRGCONTIN. Project Contengency $ 374,400.00 $ (178,235.81) $ 196,164.19
SP5FACCON.35735.GENERALCONTRACTOR Briar Vista ES General Contractor $ 3,987,100.00 $ 178,235.81 $ 4,165,335.81
Total $ 4,361,500.00 $ - $ 4,361,500.00
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