Agenda Item
iv. E-SPLOST VI Project: RFQu No. 24-752-030 Professional Architectural and Engineering Services for Group 2 Security Vestibules ~ SSOE, Inc. (Not to exceed $896,250) ~ Updated 8.8.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 24-752-030 for Architectural and Engineering Services for Group 2 Security Vestibules to SSOE, Inc., the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $896,250.
Why: To approve the award of a lump sum design contract for the Architectural and Engineering Services for the Group 2 Security Vestibules
Details: The scope of work for this project includes Architectural Engineering Services for Group 2 Security Vestibules for DCSD Projects listed in Exhibit B. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
The RFQu was issued on April 25, 2024, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list and 843 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-submittal conference on May 9, 2024, representing twelve (12) architectural/engineering firms. On May 30, 2024, submittals were received from nine (9) firms. All nine (9) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
SSOE, Inc. submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project SSOE, Inc. is located at 1001 Madison Avenue Toledo, Oh 43604.
Financial impact: The total budget of $896,250.00 for Architectural Engineering Services for Group 2 Security Vestibules will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
After the December 22, 2021, approval of the 2022-2027 E-SPLOST VI referendum by DeKalb voters, the
Board approved an initial E-SPLOST VI list of projects on February 1, 2023, that included the installation
of security vestibules at various sites throughout the district.
A formal Request for Qualifications was issued on March 28, 2024, for Professional Design Services for
Group 2 Security Vestibules at Cedar Grove Middle School, Chapel Hill Elementary School, Chapel Hill
Middle School, Columbia Middle School, DeKalb Elementary School of the Arts at Avondale Middle School,
Eagle Woods Academy/GNETS, Evansdale Elementary School, Fairington Elementary School, Huntley Hills
Elementary School, Mary McLeod Bethune Middle School, Miller Grove Middle School, Montclair
Elementary School, Montgomery Elementary School, Oakcliff Elementary School, Peachtree Middle
School, Pine Ridge Elementary School, Redan Elementary School, Redan High School, Redan Middle
School, Ronald McNair Sr., Middle School, Rowland Elementary School, Snapfinger Elementary School,
Southwest DeKalb High School, Stone Mountain Elementary School and Towers High School . Submittals
were received from nine (9) firms. This recommendation is based on the review and evaluation of the
responsive submittals received.
This request is to authorize DCSD to contract with SSOE, INC. to provide Professional Design services for
the installation of security vestibules at Cedar Grove Middle School, Chapel Hill Elementary School, Chapel
Hill Middle School, Columbia Middle School, DeKalb Elementary School of the Arts at Avondale Middle
School, Eagle Woods Academy/GNETS, Evansdale Elementary School, Fairington Elementary School,
Huntley Hills Elementary School, Mary McLeod Bethune Middle School, Miller Grove Middle School,
Montclair Elementary School, Montgomery Elementary School, Oakcliff Elementary School, Peachtree
Middle School, Pine Ridge Elementary School, Redan Elementary School, Redan High School, Redan
Middle School, Ronald McNair Sr., Middle School, Rowland Elementary School, Snapfinger Elementary
School, Southwest DeKalb High School, Stone Mountain Elementary School and Towers High School .