Agenda Item
iv. E-SPLOST VI Project: RFQu No. 24-752-030 Professional Architectural and Engineering Services for Group 2 Security Vestibules ~ SSOE, Inc. (Not to exceed $896,250) ~ Updated 8.8.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu 24-752-030 for Architectural and Engineering Services for Group 2 Security Vestibules to SSOE, Inc., the most responsive and responsible Offeror whose submittal is the most advantageous to the Board based on the evaluation factors, for the lump sum amount of $896,250.
Why: To approve the award of a lump sum design contract for the Architectural and Engineering Services for the Group 2 Security Vestibules
Details: The scope of work for this project includes Architectural Engineering Services for Group 2 Security Vestibules for DCSD Projects listed in Exhibit B. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
The RFQu was issued on April 25, 2024, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list and 843 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-submittal conference on May 9, 2024, representing twelve (12) architectural/engineering firms. On May 30, 2024, submittals were received from nine (9) firms. All nine (9) firms were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
SSOE, Inc. submitted the most responsive and responsible submittal and will be responsible for the architectural and engineering design work as set forth in the solicitation documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project SSOE, Inc. is located at 1001 Madison Avenue Toledo, Oh 43604.
Financial impact: The total budget of $896,250.00 for Architectural Engineering Services for Group 2 Security Vestibules will be allocated from multiple cost codes under the voter-approved E-SPLOST VI program identified on the attached Facility Cost Code and Cost List.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Aaron D. Webb 191 Peachtree Street NE
Phone: 404.954.5000 Suite 2900
awebb@hallboothsmith.com Atlanta, GA 30303-1775
Office: (678)539-1595
www.hallboothsmith.com
April 24, 2024
VIA EMAIL: Belinda_quillet@dekalbschoolsga.org
Belinda Quillet
Procurement Manager
DeKalb County Board of Education
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084
Re: Professional Architectural and Engineering Services for Group 2 Security
Vestibules, RFQ No. 24-752-030
Dear Belinda:
We are in receipt of the proposal documents for the above-referenced project. As required
by Ga. Comp. R. & Reg. 160-5-4-.15(2)(d) (Georgia Board of Education Rule FED(2), we have
reviewed the bidding documents and find that the solicitation complies with the provisions of
O.C.G.A. ยงยง 36-91-20 and -21. However, please be aware that should the solicitation documents
be modified prior to posting, we will need to review the documents again to ensure compliance
with the above-referenced statutes and regulations.
As always, should you have any questions or concerns, please do not hesitate to contact
me at your convenience.
Sincerely yours,
HALL BOOTH SMITH, P.C.
/s/ Aaron D. Webb
Aaron D. Webb, Esq.
For the Firm
cc: H. Eric Hilton, Esq
Melanie Slaton, Esq
ATLANTA, GA
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