Agenda Item
i. Supply Chain Funding Transfer to SNS Accounts, SY23-24 (Not to exceed $6,611,145.37) ~ Updated 5.6.2024
Request: It is requested that the Board of Education approve the Supply Chain Funding Transfer to the following SNS accounts for SY 23-24: Bid No. 22-15 Frozen/Temperature Control & Dry Food Products, Gordon Food Service, Inc., in the amount of $4,000,000 and $1,840,023.33(Summer School); Bid No. 20-23 Bread, Bimbo Bakeries, USA, in the amount of $257, 040.68; Bid No.20-28 Milk, Borden Dairies, in the amount of $257,040.68 and Bid No. 20-17 Fresh Produce & Eggs, Royal Food Service, in the amount of $257,040.68 totaling $6,611,145.37.
Why: The budget increase is necessary to compensate the vendor for the cost of goods and services, which exceeded the amount budgeted for SY23- 24.
Details: DeKalb County received 6,611,145.37 dollars from the Supply Chain Assistance Grant (SCA) to support rising food costs and improve the accessibility of school meals provided to students. School Nutrition requests an Emergency Supply Chain Funding Transfer to SNS accounts for SY 23-24 to continue to purchase food & supplies from May - June 2024.
The Supply Chain grant ($6,611,145.37) was set up to be split for the National School Lunch Program ($4,771,122.04) and Summer School Programs ($1,840,023.33) food purchases. It is requested that the Board of Education approve the Emergency Supply Chain Funding Transfer to the following SNS accounts for SY 23-24:
Bid No. 22-15 Frozen/Temperature Control & Dry Food Products, Gordon Food Service, Inc., in the additional amount of $4,000,000 for SY 23-24 and $1,840,023.33 (Summer School) totaling $ 5,840.023.33.
The additional $771,122.04 will be split amongst the other vendors: Bimbo Bakeries (Bread), Borden Dairies (Milk), and Royal Food Service (Produce).
Bid No. 20-23 Bread, Bimbo Bakeries, USA, in the additional amount of $257,040.68.
Bid No.20-28 Milk, Borden Dairies, in the additional amount of $257, 040.68.
Bid No. 20-17 Fresh Produce & Eggs, Royal Food Service, in the additional amount of $257,040.68.
For SNS budget and expenditures compliance, all the food vendor expenditures are processed with the same account charge code 563000.
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations 678.676.1475
Dr. Connie R. Walker, Executive Director of School Nutrition Services 678.676.1780
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 7/10/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
CONTACT
PRODUCER
NAME: Alex Ehlinger
Arthur J. Gallagher Risk Management Services, LLC PHONE FAX
300 Ottawa NW (A/C, No, Ext): 513-977-4747 (A/C, No): 513-977-4643
E-MAIL
Suite 301 ADDRESS: alex_ehlinger@ajg.com
Grand Rapids MI 49503 INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Travelers Property Casualty Co of America 25674
GORDFOO-01
INSURED INSURER B : Old Republic Insurance Company 24147
Gordon Food Service, Inc.
INSURER C : Safety National Casualty Corporation 15105
1300 Gezon Parkway SW
Wyoming, MI 49509 INSURER D : Old Republic General Insurance Corp 24139
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 120100274 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
D X COMMERCIAL GENERAL LIABILITY Y Y MWZY 314881-23 8/1/2023 8/1/2024 EACH OCCURRENCE $ 2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 2,000,000
MED EXP (Any one person) $ Excluded
PERSONAL & ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 5,000,000
POLICY
PRO-
JECT
X LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
B Y Y COMBINED SINGLE LIMIT $ 10,000,000
AUTOMOBILE LIABILITY MWTB 314880-23 8/1/2023 8/1/2024 (Ea accident)
X ANY AUTO BODILY INJURY (Per person) $
OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
AUTOS ONLY AUTOS ONLY (Per accident)
$
A X UMBRELLA LIAB X OCCUR Y Y CUP-4T737898-23-NF 8/1/2023 8/1/2024 EACH OCCURRENCE $ 10,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
X RETENTION $ $
DED 0
PER OTH-
C WORKERS COMPENSATION Y LDS4060583 8/1/2023 8/1/2024 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
General Liability: Additional Insured as required by written contract with Named Insured per form GL784004 8/19
Automobile Liability: Additional Insured as required by written contract with Named Insured per form PCA048 9/19 or CA2001 10/13
DeKalb County School District is named Additional Insured with respect to the General Liability policy and Automobile policy on a primary and non-contributory
basis if required by written contract with the Named Insured. The Producer will endeavor to mail 30 days written notice to the Certificate Holder named on the
certificate if any policies listed on the certificate are cancelled prior to the expiration date. Failure to do so shall impose no obligation or liability of any kind upon
the Producer or otherwise alter the policy terms.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District
1701 Mountain Industrial Boulevard
Stone Mountain GA 30083-1027 AUTHORIZED REPRESENTATIVE
USA
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