Agenda Item
v. Replacement Parts Company (Grainger) State of Georgia Maintenance, Repair, and Operation Contract No. 99999-001-SPD000 0181-001 (Not to exceed $3,500,000) ~ Updated 4.30.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education authorize the district to use the IBS Contract between DeKalb County School District and Replacement Parts Company (Grainger) for services in accordance with State of Georgia Contract SWC 99999-001-SPD0000181 not to exceed $3,500,000.
Why: The purpose of the contract is for Grainger to provide an on-site storefront, including but not limited to parts, personnel, services, and vehicles to directly support the repair, maintenance, and service of DeKalb County School District facilities, buildings and structures. By utilizing this agreement, DCSD will increase parts availability, reduce customer wait time, and utilize the vast knowledge and logistics of a national company.
Details: In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economics of scale.
The initial contract term is May 1, 2024 through April 30, 2025. The contract has two (2) one (1) year optional renewals. Renewal #1 effective date is April 30, 2025 with an expiration date of March 31, 2026. The agreement between DeKalb County School District and Repair Parts Company (Grainger) is effective from May 1, 2024 through April 1, 2027.
Financial impact: The goods and services provided will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures. Annual spend is not to exceed $3,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by General Counsel
Maintenance, Repair, and Operations (MRO) Pricing Matrix
Categories Suppliers and Percentages Off Catalog Pricing
Category 1: Electrical Equipment
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
Electrical Equipment 35% 19% 10% 50%
Motors and Accessories 35% 23% 10% 50%
Batteries and Flashlight 35% 15% 10% 50%
Category 2: HVAC
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
HVAC 30% 18% 17% 10%
Air Filters 30% 15% 45% 10%
Plumbing 30% 21% 17% 10%
Category 3: Material Handling
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
Material Handling: Movement, Storage and
27% 19% 50%
Materials Protection equipment
Category 4: Hardware
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
Hardware 40% 12%
Lubricant and Adhesives 30% 12%
All Other Related Items 25% 5%
Category 5: Outdoor Gardening
Supplies and Equipmenrt Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
Outdoor Gardening Supplies and
28% 13% 15%
Equipment
Category 6: Safety and Security
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
Safety Equipment 30% 21%
Security Equipment 30% 20%
Category 7: Tools
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
Pneumatic Tools 30% 15% 50%
Hand Tools 40% 22% 50%
Power Tools 25% 20% 50%
Welding and Soldering Tools 30% 13% 50%
Category 8: Cleaning
Acuity Fastenal Grainger HD Supply Home Depot Kipper Tools
Chemical 38% 25% 25% 10% 50%
Non Chemical 25% 25% 25% 10% 50%
ng Matrix
f Catalog Pricing
Lowe Electric Miller MSC
37% 25%
41% 25%
37% 25%
Lowe Electric Miller MSC
20%
45%
25%
Lowe Electric Miller MSC
15% 20%
Lowe Electric Miller MSC
20% 25%
15% 25%
10% 25%
Lowe Electric Miller MSC
15% 20%
Lowe Electric Miller MSC
25%
25%
Lowe Electric Miller MSC
12% 21%
10% 25%
8% 20%
10% 15%
Lowe Electric Miller MSC