Agenda Item
xiii. Modification of GaDOE Capital Outlay Applications of Toney ES, Stoneview ES, and Rock Chapel ES
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve a resolution requesting modification of the FY2020 and FY2021 Capital Outlay Applications of Toney ES, Stoneview ES and Rock Chapel ES and authorize staff to submit the resolution to Georgia Department of Education.
Why: To ensure that the District will be able to maximize the reimbursement received, it is proposed that projects in the FY2020 and FY2021 Capital Outlay Applications which have not yet begun construction be withdrawn from these applications. This will reset the timeline for reimbursement eligibility, and allow these projects to be eligible for inclusion in the upcoming fiscal year 2026 Capital Outlay Application.
Details: The DeKalb County Board of Education approved the Capital Outlay Applications for fiscal year 2020 and fiscal year 2021 in October 2018 and October 2019 respectively. Since these applications for reimbursement were approved, several projects included in these applications have been delayed and are potentially in danger of extending beyond the five-year eligibility timeline for reimbursement.
Projects for which a school district has applied for reimbursement must be completed and closed out with the GaDOE within five (5) years of the beginning of the fiscal year of the application in which they were included. Failure to complete and close out a project within the five-year window will result in the project not receiving its full reimbursement amount. Funds not reimbursed for that project will be returned to the DCSD’s earned entitlement.
Removing these projects from the application in which they were included will allow those funds to be returned to the District’s earned entitlement. These entitlement funds will then be available when these projects are included in the next application for GaDOE Capital Outlay reimbursement.
Financial impact: There will be no financial impact on the budget.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Operations Division, 678.676.1588.
Effective: Upon Board Approval
Status: Approved by General Counsel
Chronology of the Agenda Item
GaDOE regulations require that any project for which reimbursement is applied
must be completed and closed out with the GaDOE within five (5) years of the of
the fiscal year for which they were applied. Any funds not reimbursed within the
five-year window will be returned to district’s Earned Entitlement.
On October 8, 2018 and October 7, 2019 the DeKalb County Board of Education
approved the Capital Outlay Applications for fiscal year 2020 and fiscal year 2021
respectively. Since these applications for reimbursement were approved, several
projects included in these applications have been delayed and are potentially in
danger of extending beyond the five-year eligibility timeline for reimbursement.
In order to ensure that these projects retain their eligibility for the full amount of
reimbursement by ensuring completion and close-out within the five-year window,
the delayed projects which have not yet begun construction will be removed from
their current applications, and will be included in future applications.