Agenda Item
xiii. Modification of GaDOE Capital Outlay Applications of Toney ES, Stoneview ES, and Rock Chapel ES
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve a resolution requesting modification of the FY2020 and FY2021 Capital Outlay Applications of Toney ES, Stoneview ES and Rock Chapel ES and authorize staff to submit the resolution to Georgia Department of Education.
Why: To ensure that the District will be able to maximize the reimbursement received, it is proposed that projects in the FY2020 and FY2021 Capital Outlay Applications which have not yet begun construction be withdrawn from these applications. This will reset the timeline for reimbursement eligibility, and allow these projects to be eligible for inclusion in the upcoming fiscal year 2026 Capital Outlay Application.
Details: The DeKalb County Board of Education approved the Capital Outlay Applications for fiscal year 2020 and fiscal year 2021 in October 2018 and October 2019 respectively. Since these applications for reimbursement were approved, several projects included in these applications have been delayed and are potentially in danger of extending beyond the five-year eligibility timeline for reimbursement.
Projects for which a school district has applied for reimbursement must be completed and closed out with the GaDOE within five (5) years of the beginning of the fiscal year of the application in which they were included. Failure to complete and close out a project within the five-year window will result in the project not receiving its full reimbursement amount. Funds not reimbursed for that project will be returned to the DCSD’s earned entitlement.
Removing these projects from the application in which they were included will allow those funds to be returned to the District’s earned entitlement. These entitlement funds will then be available when these projects are included in the next application for GaDOE Capital Outlay reimbursement.
Financial impact: There will be no financial impact on the budget.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Operations Division, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Operations Division, 678.676.1588.
Effective: Upon Board Approval
Status: Approved by General Counsel
RESOLUTION
WHEREAS, the DeKalb County Board of Education (“Board”) has previously approved the FY
2020 and FY 2021 capital outlay applications; and
WHEREAS, the Georgia Department of Education and the Georgia Board of Education have
previously approved DCSD’s FY 2020 and FY 2021 capital outlay applications; and
WHEREAS, the DeKalb County School District will no longer seek reimbursement for several
projects in the FY 2020 and FY 2021 capital outlay applications;
NOW, THEREFORE, BE IT RESOLVED THAT:
The DeKalb County Board of Education requests that the Georgia Department of Education
revise the DeKalb County School District’s FY 2020 and FY 2021 Capital Outlay
Applications to remove the following projects:
Project # Project Name
20-644-002 Toney ES
21-644-005 Stoneview ES
21-644-006 Rock Chapel ES
This 15th day of April, 2024
DEKALB COUNTY BOARD OF EDUCATION DEKALB COUNTY SCHOOL DISTRICT
By: ____________________________ ___________________________________
Mr. Diijon DaCosta Sr., Chairperson Dr. Devon Q. Horton, Superintendent