Agenda Item
xiv. Closeout of Fiscal Year 2020 GaDOE Projects E.L. Miller Elementary School and Nancy Creek
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education and Superintendent execute the “Certificate of the Board of Education” documents and authorize staff to submit to the Georgia Department of Education all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $1,147,848 for the following project(s):
Project Name Project# Reimbursement
E.L. Miller ES 20-644-001 $1,105,426
Nancy Creek 20-644-007 $42,422
Why: This will allow the DeKalb County School District to collect the remaining reimbursement funds for this project of $1,147,848 as allowable under the State Capital Outlay program.
Details: The projects included in this agenda item were completed according to all plans and specifications. For the District to receive the total amount of the State Capital Outlay Reimbursement for these projects, the Board of Education must certify the attached “Certificate of the Board of Education” document(s) provided by the Georgia Department of Education.
The GaDOE will reimburse expenses incurred by a school district up to 90% of the total reimbursement amount, providing that all required documents are submitted. Once a project reaches the 90% reimbursed threshold, the GaDOE will wait until the project is officially closed out before releasing the final 10% of reimbursement.
Financial impact: The total State Capital Outlay reimbursement for this Project of $1,147,848 shall be allocated to the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by General Counsel
CERTIFICATE OF THE BOARD OF EDUCATION
DeKalb County Board of Education at a duly held meeting adopted a
RESOLVED, that the _____________________________,
(Board of Education)
resolution that does hereby certify that all accounts for labor, materials, and services for the
Nancy Creek
construction of _________________________________, 20-644-007
____________________________,
(Facility Name) (State Project Numbers)
have been paid in full and that there are no claims of any nature outstanding, either liquidated
or disputed; and RESOLVED FURTHER, that the secretary is directed to furnish a certified
copy of this resolution to the Georgia Department of Education, Facilities Services Section.
Sworn to and subscribed
before me this _______________ ____________________________________
Board Chairperson
day of _____________________, Mr. Dijon DaCosta, Sr.
20______.
____________________________________
System Superintendent
Dr. Devon Q. Horton
___________________________________
Signature of Notary Public
Seal