Agenda Item
xiv. Closeout of Fiscal Year 2020 GaDOE Projects E.L. Miller Elementary School and Nancy Creek
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education and Superintendent execute the “Certificate of the Board of Education” documents and authorize staff to submit to the Georgia Department of Education all documents necessary to receive the State Capital Outlay Reimbursement amounts shown below totaling $1,147,848 for the following project(s):
Project Name Project# Reimbursement
E.L. Miller ES 20-644-001 $1,105,426
Nancy Creek 20-644-007 $42,422
Why: This will allow the DeKalb County School District to collect the remaining reimbursement funds for this project of $1,147,848 as allowable under the State Capital Outlay program.
Details: The projects included in this agenda item were completed according to all plans and specifications. For the District to receive the total amount of the State Capital Outlay Reimbursement for these projects, the Board of Education must certify the attached “Certificate of the Board of Education” document(s) provided by the Georgia Department of Education.
The GaDOE will reimburse expenses incurred by a school district up to 90% of the total reimbursement amount, providing that all required documents are submitted. Once a project reaches the 90% reimbursed threshold, the GaDOE will wait until the project is officially closed out before releasing the final 10% of reimbursement.
Financial impact: The total State Capital Outlay reimbursement for this Project of $1,147,848 shall be allocated to the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
On October 8, 2018, the Board of Education approved the FY 2018
Capital Outlay Reimbursement Application to the Georgia Department
of Education, which included the following projects:
• E.L. Miller ES 20-644-001
• Nancy Creek 20-644-007
The projects listed have been completed, and final payments have
been made to the respective architects and general contractors.
The GaDOE will reimburse expenses incurred by a school district up to
90% of the total reimbursement amount, providing that all required
documents are submitted. Once a project reaches the 90% reimbursed
threshold, the GaDOE will wait until the project is officially closed out
before releasing the final 10% of reimbursement.
This board agenda item will allow the District to receive the remaining
reimbursement funds available for this project, which totals
$1,147,848.
12/2023