Agenda Item
viii. E-SPLOST V Project: E.L. Miller Elementary School Change Order No. 3 – DeKalb County School District Requested Items (Not to exceed $353,522.34)
Summary: Presented by: Mr. Erick Hoffstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve Change Order No. 3 to Centennial Contractors Enterprises, Inc. for a not-to-exceed amount of $353,522.34 for DeKalb County School District requested items as outlined in the Change Order No. 3 documents.
Additionally, It is requested that the Board of Education approve Change Order No. 3 to Centennial Contractors Enterprises, Inc. for a not to exceed amount of $353,522.34 for DeKalb County School District requested items as outlined in the Change Order No. 3.
Why: To approve the execution of the Change Order No. 3 for E.L. Miller Elementary School Project for the DeKalb County School District requested items in the amount of $353,522.34.
Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/
The RFP was issued on April 28, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,331 vendors through the State of Georgia Procurement Registry, and 327 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Eight (8) people attended the virtual mandatory pre-proposal meeting on May 12, 2022, representing five (5) general contractor firms. Three (3) proposals were received on July 12, 2022, for the E.L. Miller Elementary School Major Building System Replacement Project. All three proposals were deemed responsive and were evaluated by a selection committee. On September 12, 2022, the Board of Education approved a firm fixed price contract for Centennial Contractors Enterprises, Inc., to perform the general contracting work as outlined by the proposal documents.
This Change Order No. 03 covers the approved additional scope for the DeKalb County School District requested items
Financial impact: The total amount of $353,522.34 for the Centennial Contractors Enterprises, Inc. Change Order No. 3 will be allocated from the general contractor cost code (SP5FACCON.35435.GENCONTR) under the voter-approved E-SPLOST V program. A budget reallocation of $353,522.34 from program contingency is required to fund this Change Order No. 3.
Contact: Mr. Erick Hoffstetter, Chief Operations Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon BOE approval.
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by DeKalb
voters, the Board approved an E-SPLOST V list of projects on December 5, 2016, for
$561 million to include various capital renewal, renovations, and classroom addition
projects throughout the District. The E.L. Miller Elementary School Major Building System
Replacement project was included in that list with a current construction budget of
$5,940,000.
An RFP was issued on April 28, 2022, for the E.L. Miller Elementary School Major Building
System Replacement Project. Three (3) proposals were received on July 12, 2022, for
the E.L. Miller Elementary School Major Building System Replacement Project. All three
proposals were deemed responsive and were evaluated by a selection committee. This
recommendation is based on the review and evaluation of the three (3) responsive
proposals received.
On September 12, 2022, the Board of Education approved a firm fixed price contract for
Centennial Contractors Enterprises, Inc., to perform the general contracting work as
outlined by the proposal documents.
An additional request is being made for a reallocation of the project budget of $1,100,000
from Program Contingency for a total project construction budget of $7,040,000.
The approval of this Change Order No. 03 is for the DeKalb County School District
requested items. The approval of this Change Order No. 03 will provide the students at
E.L. Miller Elementary School with a safe and ideal environment for the new auditorium
addition.