Agenda Item
v. Replacement Parts Company (Grainger) State of Georgia Maintenance, Repair, and Operation Contract No. 99999-001-SPD000 0181-001 (Not to exceed $3,500,000) ~ Updated 4.30.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education authorize the district to use the IBS Contract between DeKalb County School District and Replacement Parts Company (Grainger) for services in accordance with State of Georgia Contract SWC 99999-001-SPD0000181 not to exceed $3,500,000.
Why: The purpose of the contract is for Grainger to provide an on-site storefront, including but not limited to parts, personnel, services, and vehicles to directly support the repair, maintenance, and service of DeKalb County School District facilities, buildings and structures. By utilizing this agreement, DCSD will increase parts availability, reduce customer wait time, and utilize the vast knowledge and logistics of a national company.
Details: In accordance with Board Policy DJE (Purchasing), Paragraph III (c)(3)(c), exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economics of scale.
The initial contract term is May 1, 2024 through April 30, 2025. The contract has two (2) one (1) year optional renewals. Renewal #1 effective date is April 30, 2025 with an expiration date of March 31, 2026. The agreement between DeKalb County School District and Repair Parts Company (Grainger) is effective from May 1, 2024 through April 1, 2027.
Financial impact: The goods and services provided will be allocated from various General Fund charge codes under the Business Services Department to support the maintenance and repair of DCSD facilities, buildings and structures. Annual spend is not to exceed $3,500,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by General Counsel
DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 11/06/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
Holder Identifier : AG
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If
SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this
certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Aon Risk Services Central, Inc. PHONE FAX
(A/C. No. Ext): (866) 283-7122 (A/C. No.):
(800) 363-0105
Chicago IL Office
200 East Randolph E-MAIL
Chicago IL 60601 USA ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: Zurich American Ins Co 16535
W.W. Grainger, Inc. and its INSURER B: Illinois Union Insurance Company 27960
subsidiaries, affiliates and divisions
(see attached addendum for Named INSURER C:
Insureds) INSURER D:
100 Grainger Parkway
Lake Forest IL 60045 USA INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 570084872193 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y GLO554290807 01/01/2020 01/01/2021 EACH OCCURRENCE $10,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR $10,000,000
PREMISES (Ea occurrence)
MED EXP (Any one person) $10,000
570084872193
PERSONAL & ADV INJURY $10,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $10,000,000
PRO-
X POLICY
JECT
LOC PRODUCTS - COMP/OP AGG $10,000,000
OTHER:
A AUTOMOBILE LIABILITY Y BAP 5542907 07 01/01/2020 01/01/2021 COMBINED SINGLE LIMIT
$2,000,000
(Ea accident)
Certificate No :
ANY AUTO BODILY INJURY ( Per person)
X
SCHEDULED BODILY INJURY (Per accident)
OWNED
AUTOS
AUTOS ONLY PROPERTY DAMAGE
HIRED AUTOS NON-OWNED
AUTOS ONLY (Per accident)
ONLY
B X UMBRELLA LIAB X OCCUR XEUG27936155005 01/01/2020 01/01/2021 EACH OCCURRENCE $10,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $10,000,000
DED X RETENTION $25,000
A WORKERS COMPENSATION AND WC554290407 01/01/2020 01/01/2021 X PER STATUTE OTH-
EMPLOYERS' LIABILITY ER
Y/N AOS
ANY PROPRIETOR / PARTNER / EXECUTIVE E.L. EACH ACCIDENT $1,000,000
A OFFICER/MEMBER EXCLUDED?
N N/A WC554290507 01/01/2020 01/01/2021
(Mandatory in NH) MA & WI E.L. DISEASE-EA EMPLOYEE $1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $1,000,000
7777777707070700077763616065553330763535454006645607763134542604331073641764276031110764060733054710007576337133436665076734106264733020750441353223413007360075110056312077727252025773110777777707000707007
6666666606060600062606466204446200622002406206000006200024062240200062220240402420000622220426006000206222024042040020060200262602400000620000424226020006000206262200422066646062240664440666666606000606006
A Excess WC EWS554290607 01/01/2020 01/01/2021 EL Each Accident $1,000,000
OH & WA EL Disease - Policy $1,000,000
SIR applies per policy terms & conditions EL Disease - Ea Empl $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: Coverage for Contract 2020001087. The Certificate Holder is included as Additional Insured per attached forms#
U-GL-1114-A CW (10/02) and U-CA-388-A (07-94), with respect to General Liability coverage and Automobile Liability coverage,
where required by written contract.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE
POLICY PROVISIONS.
Georgia Department of AUTHORIZED REPRESENTATIVE
Administrative Services
200 Piedmont Avenue, S.E. Suite 1804
West Tower
Atlanta GA 30334-9010 USA
©1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
AGENCY CUSTOMER ID: 10768055
LOC #:
ADDITIONAL REMARKS SCHEDULE Page _ of _
AGENCY NAMED INSURED
Aon Risk Services Central, Inc. W.W. Grainger, Inc. and its
POLICY NUMBER
See Certificate Number: 570084872193
CARRIER NAIC CODE
See Certificate Number: 570084872193 EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM,
FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance
Named Insureds
including Zoro Tools, Inc. and Fabory U.S.A., Ltd.
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Policy Number
GLO 5542908-07
ENDORSEMENT
ZURICH AMERICAN INSURANCE COMPANY
Named Insured W.W. GRAINGER, INC. AND ALL Effective Date: 01-01-20
12:01 A.M., Standard Time
Agent Name AON RISK SERVICES CENTRAL, INC. Agent No. 01784-000
BLANKET ADDITIONAL INSURED
"WHO IS AN INSURED" IS AMENDED TO INCLUDE AS AN INSURED ANY PERSON OR
ORGANIZATION FOR WHOM YOU HAVE AGREED UNDER CONTRACT OR AGREEMENT TO
PROVIDE INSURANCE. HOWEVER, THE INSURANCE PROVIDED SHALL NOT EXCEED
THE SCOPE OF COVERAGE AND/OR LIMITS OF THIS POLICY. NOTWITHSTANDING
THE FOREGOING SENTENCE, IN NO EVENT SHALL THE INSURANCE PROVIDED
EXCEED THE SCOPE OF COVERAGE AND/OR LIMITS REQUIRED BY SAID CONTRACT
OR AGREEMENT.
U-GL-1114-A CW (10/ 02)
ENDORSEMENT
Insurance for this coverage part provided by: Policy Number
ZURICH AMERICAN INSURANCE COMPANY BAP 5542907-07
Renewal of Number
BAP 5542907-06
BLANKET ADDITIONAL INSURED
ANY PERSON OR ORGANIZATION TO WHOM OR TO WHICH YOU ARE REQUIRED TO
PROVIDE ADDITIONAL INSURED STATUS OR ADDITIONAL INSURED STATUS ON A
PRIMARY, NON-CONTRIBUTORY BASIS, IN A WRITTEN CONTRACT OR WRITTEN
AGREEMENT EXECUTED PRIOR TO LOSS, EXCEPT WHERE SUCH CONTRACT OR
AGREEMENT IS PROHIBITED BY LAW.
U-CA-388-A (07-94)